Accounts Payable Specialist (15+ Years)

Jacqueline Ostic

Bay Point, CA

510-***-****) ️ ********@******.***

Accounts Payable Specialist

Professional Summary

Detail-oriented Accounts Payable Specialist with 15+ years of experience managing full-cycle AP processes in high-volume environments. Proven ability to process 50+ invoices weekly totaling up to $500,000, ensuring accuracy, compliance, and on-time payments. Highly skilled in 3-way matching, vendor reconciliation, and discrepancy resolution while supporting month-end close and maintaining strong vendor relationships.

Core Qualifications

Full-Cycle Accounts Payable Processing

High-Volume Invoice Entry (50+ weekly)

3-Way Matching (PO, Receipt, Invoice)

General Ledger Coding & Cost Allocation

Vendor Account Reconciliation

Discrepancy Investigation & Resolution

Payment Processing (ACH, Check, Credit Card)

Emburse Report Processing/Submittals

Month-End Close Support & Accruals

Vendor Communication & Relationship Management

Data Entry Accuracy & Financial Recordkeeping

Microsoft Excel & Accounting Systems

Professional Experience

BrandSafway – Fairfield, CA

Operations Manager / Accounts Payable Specialist

August 2005 – Present

Accounts Payable

Process all vendor invoices with high accuracy and attention to detail

Perform 3-way matching to verify invoices against purchase orders and receiving documentation

Code invoices to correct general ledger accounts and cost centers

Investigate and resolve invoice discrepancies, pricing issues, and missing documentation

Reconcile vendor statements and maintain accurate account balances

Communicate with vendors and internal teams to resolve payment issues and inquiries

Ensure compliance with company policies, approval workflows, and internal controls

Payment & Financial Processing

Execute and track payments via credit card and internal systems, ensuring timely vendor payments

Manage payment schedules to meet vendor terms and avoid late fees

Maintain organized financial records to support audits and reporting

Vendor & Expense Management

Review and process Emburse expense reports for accuracy and compliance

Create and manage purchase orders for operational and job site needs

Maintain strong vendor relationships with suppliers nationwide

Month-End & Data Accuracy

Support month-end close by ensuring all invoices are accurately recorded and accounted for

Perform high-volume data entry tied to multi-million-dollar inventory shipments and returns

Maintain documentation for audits and compliance purposes

Additional Financial & Operational Support

Conduct banking activities, including deposits and tracking

Process payroll for yard personnel and maintain records

Coordinate freight logistics (LTL and full truckload) tied to operational and financial tracking

Leadership & Compliance

Supervise yard personnel and daily operations

Ensure compliance with safety regulations and company policies

Maintain required inspection logs and workplace documentation

Key Achievements

Process all invoices weekly totaling up to $500K with consistent accuracy

Reduced vendor payment delays by proactively resolving discrepancies

Supported financial tracking of multi-million-dollar inventory operations

Maintained compliance with internal controls and audit standards for 15+ years

References

Available upon request

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