Accounts Payable & Cost Control Leader

DEANNA HAMPTON

PROFESSIONAL SUMMARY: Accomplished accounting and accounts payable leader with over 18+ years of experience driving Procure to Pay excellence in fintech, healthcare, retail, energy infrastructure and oil & gas with additional expertise in hospitality and construction. Skilled at building expandable AP operations, cross-functional collaborations and leveraging data- driven strategies strengthening internal controls. Adept in fostering team performance to support organizational goals. SKILLS/ERP

SOFTWARE

Analytical Processor

Financial Reporting

Project Accounting

Vendor Maintenance

Month End Close

General Ledger Reconciliation

Three-way Matching & Change

Order Request

Oracle Fusion

Sage Intacct/100

SAP Ariba

SAP Concur

Coupa

NetSuite

Epicor

PAWS Voyager

P2P/Yardi

Voyager

WORK HISTORY

Sr. Cost Control Accounts Payable Associate 12/2025 to Current Kinder Morgan Inc., Downtown Houston

Managed the full accounts payable cycle for capital and operating projects, including invoice receipt, validation, coding, approval routing, and payment processing.

Processed high-volume vendor invoices utilizing Lawson, Ariba, PAWS, and other enterprise financial systems while ensuring compliance with company policies and accounting standards.

Performed detailed three-way matching of invoices, purchase orders, contracts, work orders, and receiving documentation to verify payment accuracy and prevent duplicate or unauthorized payments.

Analyzed project expenditures and monitored costs against approved budgets, forecasts, and project commitments to support effective cost control and financial management.

Collaborated with project managers, engineers, procurement specialists, and contractors to review project spending, resolve billing issues, and ensure proper cost allocation.

Investigated and resolved invoice discrepancies, pricing variances, contract issues, and payment disputes by coordinating with vendors and internal business partners.

Assisted with capital project accounting activities, including asset tracking, project closeouts, cost transfers, and capitalization support.

Maintained detailed project accounting records, vendor files, invoice documentation, and audit-ready financial records in accordance with SOX requirements and company internal controls. Sr. Vendor Maintenance Coordinator 07/2025 to 01/2026 Texas Children's Hospital, Bellaire, TX

Managed the full vendor lifecycle, including onboarding, updates, and deactivation of supplier records within Oracle Voyager, ensuring all information aligns with company and healthcare compliance standards.

Maintained vendors master data accuracy by verifying W9s, TINs, COIs, banking details (ACH, wire, check), and address information prior to activation or payment.

Performed vendor audits to ensure alignment with IRS and organizational requirements, including duplicate detection, inactive account cleanup, and tax ID validation.

Partnered with Procurement, Legal, and Compliance teams to confirm contract adherence, mitigate fraud risk, and ensure suppliers meet credentialing standards for healthcare operations.

Updated and maintain vendor documentation logs, ensuring records are complete for internal reviews and external audits.

Coordinated with AP and Treasury teams to validate vendor payment preferences (ACH, wire, virtual card, or check) and ensure accurate remittance.

Processed vendor record change requests, including tax updates, banking modifications, and entity reassignment, following strict approval and verification protocols. Sr. Accounts Payable Associate 03/2024 to 06/2025

Bill.com, San Jose, CA

Managed end-to-end accounts payable operations, processing high-volume vendor invoices in Coupa, BILL and NetSuite while ensuring accuracy, compliance, and timely payment execution.

Reviewed, validated, and processed invoices through automated AP workflows, ensuring proper coding, approval routing, and adherence to company policies and internal controls

Reconciled vendor statements and accounts payable ledger balances, identifying and resolving outstanding items to maintain accurate financial records.

Served as a primary point of contact for vendors, responding to inquiries regarding payment status, account balances, remittance details, and invoice processing requirements.

Assisted with financial audits by providing supporting documentation, transaction histories, reconciliations, and responses to auditor requests.

Monitored AP aging reports and prioritized invoice processing to maximize vendor relationships while minimizing late payment risks.

AP Associate/Team Lead 08/2021 to 02/2024

Richdale Property Management, Houston, TX

AP team lead over a team of 7 in-office and 3 offshore Accounts Payable specialists, providing continuous training, performance support, and workflow optimization under the direction of the accounting manager.

Managed vendor onboarding and maintenance teams activities by reviewing and approving vendor record requests, including banking changes, remittance updates, mergers and acquisitions, contact information revisions, and payment method changes.

Executed weekly payment cycles and verified the accurate processing of ACH, wire, check payments and uploaded positive pay while maintaining compliance with internal controls and payment deadlines

Managed the audit and validation of 4,000+ monthly PO and non-PO invoices, ensuring adherence to vendor contracts, work order completion requirements, accurate coding, and approval controls to support timely and compliant payment processing.

Managed monthly reconciliations of vendor statements, bank accounts, credit card transactions, and property petty cash balances, ensuring accurate financial reporting, resolving variances, and maintaining data integrity across multiple entities

Served as the primary point of contact for escalated vendor issues, driving prompt resolution of payment and compliance matters while fostering strong vendor partnerships and supporting operational efficiency.

Led coordination of weekly and monthly Accounts Payable operational meetings, driving discussions on KPI performance, vendor workload distribution, escalation management, and continuous process improvements to reduce turnaround times and enhance team productivity

Accounts Payable Team Lead 09/2019 to 08/2021

Northwest Petroleum, Katy, TX

Assisted with training new Accounts Payable associates, ensuring alignment with company policies, workflow standards, and system changes across multiple entities.

Managed cross-departmental communication between AP associates, accountants, and executives to maintain seamless financial operations.

Performed full-cycle Accounts Payable functions, including data entry, vendor inquiries, account reconciliations, and journal entries for month-end closing.

Oversaw vendor maintenance activities, verifying W9s, tax IDs, and banking details; updated supplier records to maintain compliance and data accuracy.

Reviewed aged payables and collaborated with the Controller to develop weekly check-run budgets, analyze cash flow, and plan payments by entity.

Managed stale check resolution by reconciling bank statements, placing stop payments, voiding and reissuing checks, and submitting escheatment reports with full documentation for compliance.

Generated accounts payable KPI metrics and management reports, providing visibility into invoice volumes, payment performance, aging trends, and operational efficiency.

Conducted multi-entity check runs twice weekly, managed approvals, uploaded positive pay files, and coordinated delivery of time-sensitive checks via FedEx.

Reconciled bank, AMEX, and MasterCard accounts, matching statements to transactions and ensuring precision in month-end reporting.

Accounts Payable Administrator 01/2019 to 09/2019

Houston Zoo, Houston, TX

Entered and processed 300–350 PO and Non-PO invoices weekly in Coupa, ensuring accurate coding, approval routing, and timely payment processing.

Maintained the Accounts Payable inbox, prioritizing vendor inquiries and ensuring all communications were resolved promptly and professionally.

Obtained approvals and processed emergency AP payments (checks, ACH, and wire transfers) for the Special Events department on a weekly basis.

Conducted weekly check runs by selecting invoices in Sage Intacct, initiating batch approvals, securing check signatures, and processing electronic payments; uploaded positive pay files for bank validation.

Processed employee expense reports with full documentation verification, ensuring compliance with company purchasing and reimbursement policies; escalated exceptions to management for review.

Collaborated with procurement and department managers on purchase orders, change order requests, and workflow adjustments to ensure timely processing.

Performed vendor onboarding and maintenance, verifying W9s, Certificates of Insurance (COI), and banking details; issued and monitored vendor invitations, reactivating or closing accounts as necessary.

Assisted with maintaining organized vendor documentation and payment records to support audits and ensure compliance with financial control policies.

Accounts Payable Team Lead/ Interim Accounts Payable Manager 03/2014 to 12/2018 Charming Charlie, Houston, TX

Directed end-to-end Accounts Payable operations, managing a team of nine associates, overseeing invoice processing, payment execution, and workflow administration to ensure accuracy, regulatory compliance, and timely vendor disbursements.

Led month-end close processes, including journal entries, accruals, prepaid expense accounting, and amortization schedule reviews, supporting accurate and timely financial reporting.

Designed, implemented, and maintained internal controls through the review of invoices, payment batches, general ledger coding, and approval workflows, ensuring compliance with corporate policies and accounting standards.

Collaborated closely with the Controller to review corporate credit card expenditures, validate expense classifications, and strengthen compliance with company spending policies.

Managed weekly payment cycles, including check runs, ACH transactions, Positive Pay upload to bank, administration, and oversight of critical rent and utility payments across multiple retail locations.

Led the successful software implementation from Epicor to Oracle E-Business Suite (R12), developing comprehensive training programs and directing change initiatives to ensure a seamless transition and user adoption.

Cultivated a high-performing team environment through employee engagement initiatives, recognition programs, and collaborative leadership practices that improved morale, retention, and operational effectiveness. Fuel and Freight Accounts payable Associate 01/2011 to 01/2014 United Airlines, Houston, TX

Processed and validated over 350 fuel invoices weekly, ensuring the accuracy of fuel tickets, into-plane fees, transportation charges, and applicable tax rates prior to payment approval.

Conducted daily reconciliations of fuel consumption and inventory levels, partnering with airport fuel operations personnel to investigate and resolve discrepancies, maintain inventory accuracy, and support supply integrity.

Produced monthly fuel summary reports by reconciling recorded and physical inventory, analyzing variances, and implementing

Supported mid-month and month-end close activities for assigned airport locations by compiling supporting documentation, preparing variance analyses, and coordinating with flight operations teams to ensure accurate, compliant, and transparent financial reporting.

EDUCATION

Institute of Finance and Management Portland, ME-Currently Enrolled Accounts Payable Manager Certification Program

Leadership Fundamentals, Internal Controls and Oversight, Tax and Regulatory, Process Improvement Technology Willowridge High School, Houston, TX

High School Diploma

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