Experienced Accounts Payable Specialist (20+ Years)

Donna M. Carr

OBJECTIVE: Experienced Accounts Payable Specialist with over 20 years in the field, skilled in vendor management and proficient in accounting systems like SAP and PeopleSoft. Adept at invoice processing, reconciliation, and troubleshooting discrepancies. Seeking opportunities in remote environments where expertise in accounts payable can support financial operations.

• Check batch verification • Key invoices to PO matching

• Vendor records maintenance • Employee Reimbursements review

• Reconcile vendor statements • Manage recurring invoices

• Assist with year-end 1099s • Assist with financial audits

• Assist with month-end, quarter end and year-end closing

• Proficient Excel user (various functions, some pivot table)

• Correspond with divisions or locations and vendors daily October 16, 2023 - June 6, 2024. Alley-Cassetty Brick, Accounts Payable Clerk, Nashville, Tn

- Processed 100 to 200 invoices daily, ensuring accuracy and compliance with company policies.

- Verified quantities and stock levels, obtaining necessary approvals for discrepancies.

- Reconciled vendor statements, addressing and resolving discrepancies effectively.

- Managed purchase order accounts payable, including inventory and freight invoices, in Syspro.

- Facilitated vendor and internal inquiries to ensure smooth invoice processing. April 2023 – October 13, 2023. Creative Financial Staffing Contract: Alley-Cassetty Brick, Nashville, Tn

- Processed 100 to 200 invoices daily, ensuring accuracy and compliance with company policies.

- Verified quantities and stock levels, obtaining necessary approvals for discrepancies.

- Reconciled vendor statements, addressing and resolving discrepancies effectively.

- Managed purchase order accounts payable, including inventory and freight invoices, in Syspro.

- Facilitated vendor and internal inquiries to ensure smooth invoice processing. September 2022 -March 2023. Robert Half/Accountemps Contract: Geodis, AP Coordinator, Brentwood, Tn

- Processed 100 invoices daily, ensuring accuracy and compliance with company policies and procedures.

- Reconciled vendor statements, addressing and resolving discrepancies effectively.

- Facilitated vendor and internal inquiries to ensure smooth invoice processing. Jul 2021-Mar 2022 Jacob-Holm Industries – Sontara Old Hickory Inc, Nashville, Tn, Accounting Clerk III

- Processed 100 invoices daily, ensuring accuracy and compliance with company policies and procedures.

- Reconciled vendor statements, addressing and resolving discrepancies effectively.

- Facilitated vendor and internal inquiries to ensure smooth invoice processing.

- Maintained Vendor Master files – update 1099, W-9 and Certificate of Insurance.

- Credit Card expense report processing.

- Prepare standard journal entries for month-end including AP accruals.

- Assist Plant Controller and staff accountant with various reporting. Mar 2021-Jul 202 Robert Half Industries, Contract - Jacob-Holm Industries, Nashville, Tn, Accounting Clerk III

- Processed 100 invoices daily, ensuring accuracy and compliance with company policies and procedures.

- Reconciled vendor statements, addressing and resolving discrepancies effectively.

- Facilitated vendor and internal inquiries to ensure smooth invoice processing.

- Maintained Vendor Master files – update 1099, W-9 and Certificate of Insurance.

- Prepare standard journal entries for month-end including AP accruals. Sept 2019 Accountemps, Nashville, TN – Elmington Property Management, Accounts Payable Specialist Invoice receiving through email, automation and paper mail. Organize and scan invoices into accounts payable software. Enter and verify invoices for utility and Purchase Orders. Contact Property Managers with issues such as receiving unpaid and duplicate invoices. Filing management is all computerized. Statement review. Sept 2018-Dec 2018 Accountemps, Brentwood TN, Geodis, Accounts Payable Coordinator Examine, research and process logistic services and container invoices. Create ACH and Wire batches and submit for approval. Handle questions from vendors and operations personnel. Pull data from multiple systems for analysis and reports.

Nov 2010-Mar 2017 Genesco, Nashville, TN Accounts Payable Specialist Import, validate, verify and post invoices using PeopleSoft, Kofax and VIP Content Explorer which include inventory invoices, credits, expenses and returns. Resolve issues with vendors, buyers, store managers/assistants and the retail accounting division. Handled Canadian invoices that included posting invoices with current exchange rates. Worked with tax to post correct tax rate.

Feb 2006-Nov 2010 Accountemps, Nashville, Tn

Work as accounts payable contractor for a variety of clients on assignments spanning several weeks to eight months. Data enter vendor invoices, expenses, credits and merchandise returns. Review and reconcile vendor statements. Maintain vendor physical files. Prepare cash deposits and cash reconciliation. Scan vendor invoices and create image batches and ensure that entered data are accurate and correct. Prepare for check batches and process checks. Work in fixed asset division and create new asset records, transfer assets and assist in making changes with tax and accounting books that include depreciation schedules with close supervision and direction of the asset manager. Oct 2005-Jan 2006 Vanderbilt University Temp Services, Divi of Pediatric Gastroenterology, Nashville Manage Pediatric Chief’s calendar scheduling internal and external meetings. Prepare itinerary for faculty candidates. Assist with fellowship application process. Prepare Seminar flyer notices. setup and maintain email distribution. Assist with completing and filing grant application.

EDUCATION EXPERIENCE

- Mt. Edgecumbe Boarding High School, Diploma

- Ilisagvik Community College, Completed 40+ work-related credits: courses in accounting, computer hardware and software and finance. No Degree

COMPUTER SKILLS / SPECIAL QUALIFICATIONS

SAP, Syspro 7, PeopleSoft, AS400, KoFax, Adobe Photoshop, Sage Accpac Microsoft Office: Excel, Word, Access database, Outlook and Powerpoint Web page setup and maintenance: HTML, image, tables, CSS (state web pages

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