Certified Full Charge Bookkeeper & Payroll

SOPHIA SANTIAGO

*** ********** ****., ********** ** 29492

Cell 646-***-****

***********@*******.***

SUMMARY

Outstanding Full Charge Certified Bookkeeper ready to perform duties related to accounts payable, accounts receivable, general ledger, payroll, 1099s, Cash Management, and other accounting tasks as needed

PROFESSIONAL EXPERIENCE

Working Muses LLC 2024 – Current

Bookkeeper – QB’s Online

A/P

A/R

G/L

Monthly Bank Reconciliation

1099’s

More Air Mechanical Svcs. Co., Inc./MAM Mechanical LLC

Bookkeeper/Office Manager 2015 – Aug 2024

Accounts Payable – Review, code, and enter invoices for payment in Jigsaw

Analyzing expense reports, code and enter for payment

Issue checks timely (Jigsaw & manual checks)

Accounts Receivable – receive checks, match with invoices and deposit via “Remote check Deposit” Citibank

Process in-coming & out-going wire transfers, record accordingly

Payroll – process Weekly payroll with PBI

Record Quarterly and Annual payroll reports via journal entries

Managed HR entrance/exit processes, including benefit enrollments, keeping track of employee files, I-9’s, W-4’s, IT-2104, insurance benefits, time-keeping

Monthly Bank Reconciliations

Financial reporting to President of both companies

Created and maintain Cash Reports, provide to President on a weekly basis

Journal Entries as needed

Maintained and update, issue check, and distribute P/C

Heavy vendor and client contact

Maintained records of 1099’s in compliance with IRS regulations

Annual W-2’s

COI & WC certificates as needed

Keep track of office supplies and order as needed

Oversee, monitor and encourage staff

Allied Integrated Marketing (previously Grand Central Marketing)

Bookkeeper/Administrator 2011-2015

Accounts Payable – Review, code, and enter invoices for payment in Quickbooks

Analyzing expense reports, code and enter for payment

Issue checks timely, record in Quickbooks

Accounts Receivable – create client invoices, send via mail/e-mail

Collections – follow-up with clients via e-mail or phone calls

Process in-coming & out-going wire transfers, record in Quickbooks

Payroll – process Bi-Weekly payroll in QuickBooks

Process & pay payroll taxes accordingly

Run Quarterly and Annual payroll reports

HR – keeping track of employee files, I-9’s, W-4’s, insurance benefits, time-keeping, TransitChek

Monthly Bank Reconciliations

Financial reporting to VP

Journal Entries as needed

Weekly Petty Cash – maintained and updated, issue check, cashed and distribute accordingly

Heavy vendor and client contact

Maintained records of 1099’s in compliance with IRS regulations

Annual W-2’s

CHRIST TABERNACLE/ JV MINISTRIES Glendale, NY 2007-2011

F/C Bookkeeper/Administrator

Prepare weekly bank deposits and post cash in the General Ledger (Quickbooks)

Created and maintained excel worksheet with contributions to the ministry by individual

Pay all bills – Issue checks timely, code/class and record in Quickbooks

Process wire transfers, record in Quickbooks

Monthly Bank Reconciliations

Financial reporting to VP

Investor reporting

Journal Entries

Review, code, and enter invoices for payment

Process checks, match to invoices and obtain signatures

Analyzing expense reports, code and enter for payment

Weekly Petty Cash – maintain and update schedule, issue check, cash and distribute accordingly

Heavy vendor contact

1099 reporting

TACODA SYSTEMS INC., New York, NY 2006-2007

AP Accountant

Ensured integrity and timelines of all payable transactions

Reviewed, coded and approved invoices in accordance to the policies and procedures to ensure compliance

Examined checks against invoice/back-up before releasing (approx. 450 checks weekly)

Provided Financial reports to Controller

Maintained records of 1099s in compliance with IRS regulations

Credit Applications for new clients

Heavy client and vendor contact

Reported to and assistant Controller

HEADWAY CORPORATE RESOURCES, New York, NY 1998 – 2005

National Accounts Payable Manager

Instrumental in developing and communicating the strategic vision and purpose for the National Accounts Payable Business Team

Supervised/Managed 4 accounts payable clerks and 3 junior accountants

Managed a variety of financial functions, including Cash Management Reporting, Sales and Use Tax Reporting, Expense Reimbursements, Bank Reconciliation’s, Petty Cash and Credit Applications for new vendors and clients

Prepared and provided financial reports to CFO, Controller and Financial Analyst

Assisted in annual budget preparation

Implemented Corporate Policy and Procedures for Travel Expense reporting

Ensured integrity and timelines of all payable transactions

Maintained all records of 1099’s in compliance with IRS regulations

Petty Cash – maintain and update schedule, issue check, cash and distribute accordingly

TRADER PUBLICATIONS, INC., Westchester, NY 1998 -1998

Chief Bookkeeper

Designed and improved bookkeeping processes for the Accounting Department. In general, full charge bookkeeping skills as indicated below

Managed the A/R, Collections and subscription staff (3-5 staff members)

Prepared daily bank deposits and post cash in the General Ledger

Prepared monthly bank reconciliations and input bi-weekly payroll entries into G/L

Provided CFO with daily cash management information, such as bank balances, incoming and outgoing cash, and outstanding checks

Scrutinized, analyzed and organized accounts payable functions

Ensured that all bills were approved by CFO and processed for timely payment

Verified payroll input functions and ensured all new hires/pay increases were approved

Calculated commission reports for the sales team for input with payroll

Processed bi-weekly payroll

Prepared daily and weekly sales reports

Managed HR entrance/exit processes, including benefit enrollments

CHRISTIES, INC., New York, NY 1997-1998

Accounts Payable Supervisor

Implemented policies and procedures for all payable functions for North and South America, including Corporate Amex charges

Supervised 5 A/P clerks

Reviewed, cut and posted all manual checks, transmittals information to bank as well as all wire transfers, close at day end

Examined checks against invoice/back-up before releasing (approx. 450 checks weekly)

Assisted in the Monthly, Quarterly and Year-end closings

Acted as liaison with department heads and regional offices regarding all payables

Monitored and issued 1099s

TIME WARNER CABLE OF NYC, INC., New York, NY 1980–1997

Accounts Payable Supervisor

Supervised 15 A/P clerks

Delegated and monitored work flow to ensure A/P processing

Reviewed, coded and approved invoices in accordance to the policies and procedures to ensure compliance

Processing approximately 100 Travel & Entertainment reimbursements monthly

Acted as liaison with vendors by reviewing open purchase orders, requisition files

Prepared Used Tax Books for the tax reports

Assisted with the monthly close, prepared accruals, transfer of charges and disbursements schedule for monthly, quarterly and year-end closings

EDUCATION

Rockhurst University - Certificate of Continuing Education – Sales & Use Tax

LAGUARDIA COMMUNITY COLLEGE – some college credits – PACE UNIVERSITY – Certified Bookkeeper Designation

NOTARY PUBLIC

SKILLS

Great Plains Dynamics • Desk Top QuickBooks • Microsoft Excel/Word • Outlook • Exceed

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