Remote Executive Operations Partner Creative Problem Solver

EXPERIENCE

Executive Operations Partner · Global Consulting Firm · Freelance · Remote

March 2021 - Present

Support a media CEO and seven senior executives with ultra-high-net-worth projects, maintaining operational partnerships across 15+ weekly meetings and complex collaboration spanning distributed time zones

Manage high-volume inboxes and executive correspondence to maintain accountability and communication continuity

Execute paid social ad campaigns across YouTube, Instagram, Facebook, and TikTok Organize T&E tracking, CRM pipeline oversight, storyboarding, brief organization, and material sourcing alongside the production team

Executive Operations Partner · Marriott Vacations Worldwide · San Diego, CA May 2024 - March 2026

Served as the primary operational liaison for nine senior leaders and a 200-associate site aligned across sales, marketing, operations, finance, and HR Owned governance documentation, executive communications and HR processes, while balancing 10 - 12 weekly meetings across property, regional, and corporate levels Synthesized budget tracking, expense reconciliation, and structured reporting cycles Recognized by the EVP of HR for one year of championing DEIB initiatives that drove a 12% improvement in inclusion survey scores

Earned ROLA Training certification within three weeks of hire, and facilitated site-wide training for all associates by EOY deadline

Brought operational clarity to a complex multi-department site, created systems to organize workflows and surface actionable insights from associate and guest feedback Partnered with an external nonprofit on annual fundraising efforts, generating nearly

$14K and exceeding the $12K goal in 2025

Life Coach · Self-Employed · New York, NY

June 2017 - May 2024

Sustained a client load of 4+ individual sessions daily, 3 - 4 days per week, with monthly group engagements ranging from 5 - 60 participants throughout a seven year practice Guided clients through career transitions, identity work, and personal development to deliver culturally competent coaching tailored to each individual Monitored client progress, milestones, and outcomes over time Collaborated with multidisciplinary practitioners to provide grounded support to address each specific client need

GABY PADILLA

Resourceful problem-solver with 9+ years building structure inside complexity, from C-suite support to community engagement to hands-on event and brand design. I bring precision as an operational backbone in an organization while keeping a creative eye on the details that make work feel human. Bilingual in English and Spanish, and tech-savvy. CORE COMPETENCIES

Operations & Strategy

Executive Operations

Customer Service

Cross-Functional Alignment

Process Documentation

Change Implementation

People Operations

Communications

Board Governance Support

Stakeholder Management

Briefing & Reporting

Spanish Fluency

Project & Data

Budget & Expense Coordination

Conference Management

Data Analysis & Reporting

Computer Building

Troubleshooting

CRM & Pipeline Management

Project Management

Event Planning & Execution

AI-Assisted Workflows

Tools

Workday · Concur · Boardvantage

CRM Systems · Miro · Figma

Canva · Slack · Notion

Monday.com · Claude · Gemini

Qualtrics · ProLease

EDUCATION

BA - Anthropology

CUNY Queens College - 2021

AA - International Studies

CUNY LaGuardia CC - 2016

718-***-**** · *******@******.** · linkedin.com/in/gaby718 · Astoria, NY

Contact this candidate