Seasoned Administrative Executive Assistant with 25+ Years Experience

REBECCA PICCONE

Bonney Lake, WA ***** 608-***-**** (Relocating to Texas - Summer 2026)

*********@*****.***

www.linkedin.com/in/rebeccapiccone

SUMMARY

Strategic Senior Executive Assistant with 25+ years of experience supporting C-suite, SVP, and VP leaders across technology and financial services organizations. Expertise in executive operations, complex calendar management, global travel, recruiting coordination, event planning, and cross-functional project management. Skilled at managing competing priorities, supporting global teams, and leveraging AI-powered tools to improve productivity and operational efficiency.

PROFESSIONAL EXPERIENCE

11/2022 to 06/2026

Senior Executive Business Administrator

GitLab (Remote)

• Provide strategic executive support to three Vice Presidents, including the Chief of Staff to the CRO, while partnering with Customer Experience and Solutions Architecture leadership teams to drive operational effectiveness and executive priorities in a global remote environment.

• Orchestrate complex executive calendars across multiple time zones, balancing competing priorities, customer engagements, leadership commitments, and business-critical meetings.

• Lead end-to-end recruiting coordination, including candidate scheduling, interview management, onboarding activities, and partnership with recruiters and hiring managers.

• Manage executive travel across AMER, EMEA, and APAC, along with expense reporting, purchase orders, and executive logistics while ensuring seamless execution and compliance with company policies.

• Plan and execute manager offsites, leadership meetings, and company events, overseeing logistics, vendor relationships, attendee experiences, and operational planning from concept through completion.

• Leverage AI-powered tools including ChatGPT and Claude to streamline workflows, accelerate research, improve documentation, and enhance executive productivity.

• Serve as a trusted partner to executive leadership and provide executive support coverage for senior members of the executive team, including CRO and CPO organizations.

04/2022 to 10/2022

Senior Executive Assistant

SuperAnnotate (Remote - Contract)

• Supported the CEO, Co-Founder, Head of Sales, and leadership team within a fast-paced technology startup.

• Managed complex calendars, executive communications, and leadership priorities.

• Coordinated meetings, events, and business development activities while ensuring effective follow-through.

• Developed reporting dashboards and business tracking tools to support operational decision-making.

• Arranged domestic and international travel, itineraries, and executive meeting materials.

11/2019 to 03/2022

Senior Executive Assistant

Infobip (Remote)

• Supported executive leaders within a global SaaS organization, managing calendars, travel, expenses, and business operations.

• Acted as a trusted liaison between executive leadership and stakeholders across Finance, Sales, Marketing, and Operations.

• Coordinated recruiting and onboarding activities across multiple departments.

• Managed confidential information and executive priorities within a fully remote environment.

• Leveraged collaboration and productivity platforms to streamline operations and improve team efficiency.

12/2014 to 10/2019

Executive Assistant / Office Manager

Bessemer Trust Seattle, WA

• Supported Managing Directors and Senior Wealth Advisors through calendar management, executive communications, and operational support.

• Managed domestic and international travel, expense reporting, and business logistics.

• Planned wealth management conferences, client events, and leadership meetings.

• Developed presentations, marketing materials, and business communications.

11/2010 to 04/2014

Executive Assistant to the President/Founder

Broadmark Capital LLC – Seattle, Washington

• Provided comprehensive support to the Founder and President, managing calendars, travel, communications, and confidential business matters.

• Served as a primary liaison for clients, investors, and internal stakeholders.

• Managed special projects and prepared reports, presentations, and executive materials.

ADDITIONAL EXPERIENCE

Public Finance Banking Assistant

Piper Jaffray & Co.

2007–2010

Senior Account Manager / Trust Officer

U.S. Bank 2002–2007

Senior Administrative Coordinator Merrill Lynch

1999–2002

TECHNICAL SKILLS

Google Workspace • Microsoft Office Suite • Slack • Zoom • Salesforce • ChatGPT • Claude • Concur • Applicant Tracking Systems • Project Management Tools

AREAS OF EXPERTISE

● Executive Business Partnership ● Executive Communications

● Strategic Calendar Management ● Project Management

● Budget & Expense Management ● Event Planning & Vendor Management

● Global Travel Coordination ● AI Productivity Tools

EDUCATION

1998 Bachelor of Arts, Communications

Minor in Business Administration

Central Washington University

Ellensburg, WA

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