Accounts Payable & Finance Administrator with 20 Years Experience

RACHEL STEIN

**** ***** ****** ****, ******, WI *3593 417-***-**** *************@*****.***

QUALIFICATIONS HIGHLIGHTS

** ***** ** ************ ********** in Bookkeeping and General Finance Administration with full cycle Accounts Payable, Cash Management and Payroll positions held in the Finance and Retail sectors.

Strong collaborative teamwork skills, strategic thinking, with excellent analytical problem solving and process flow optimization skills

Experienced working with large ERP systems including Microsoft Dynamics 365, Oracle NetSuite, Sage Intacct, Salesforce, Box, SAP, Great Plains, Center Suite, ADP, Nethris, Word, Excel and Outlook.

PROFESSIONAL EXPERIENCE

Accounts Payable Specialist

One Energy Renewables

(Dec 2025 – Present) Madison, Wisconsin

Entered corporate and project related vendor invoices into accounting system ensuring accuracy of billing details and work completed.

Monitored and responded to all internal and external vendor inquires, routing invoices for approvals to the appropriate internal departments and supporting timely payment turn-around times.

Approved and reviewed project purchase orders, ensuring the accuracy of all required documentation.

Accounts Payable Clerk

Dragonfly Health

(Sep 2023 – Jan 2025) Phoenix, Arizona

Processed, reconciled all invoices into Quick-books and Mineral Tree ensuring both systems matched and all approvals were acquired while maintaining HIPPA compliance.

Maintained receiving logs for all sites, pulled weekly reports, lesioned with vendors and site to resolve outstanding items.

Managed large Fleet vendors with consolidated invoicing insuring accuracy of billing and verifying the appropriate approvals were obtained.

Staff Accountant

Real Wood Supply & Design

(Feb 2022 – Feb 2023) West Plains, Missouri

Processed, reconciled and posted all D365 payment batches, including posting and reconciling e-payments on vendor portals for high volume discount vendors.

Entered and maintained high level invoices, direct deliveries, employee allocated invoices, policy premiums and building leases.

Administered and maintained employee corporate card and expense reports including receipt verification auditing and approvals.

Assisted in 1099 tax preparation and filing.

Accounts Payables Coordinator

Brookfield Asset Management

(May 2018 – Mar 2021) Toronto, Ontario

Coded and entered invoices into the accounts payable sub-ledger, processed cheques/EFT/ACH payments.

Maintained the accounts payable sub-ledger and vendor database in Microsoft Dynamics

Followed up with internal business units and/or external vendors on approvals, aging items, queries and troubleshooting of invoices.

Investigated and documented system errors liaised with IT and offsite support to ensure resolution of all open tickets in a timely manner.

Accounts Payables Analyst

CIBC Bank

(Dec 2016 – Mar 2017) Toronto, Ontario

Conducted forensic data analysis of suspicious activities and transactions to identify, investigate and resolve economic sanction related and anti-money laundry related alerts.

Excelled in supplier on-boarding process including remittance information validation, fraudulent checks, and vendor verification by effectively solving over 100 vendor issues on a monthly basis.

Identified invoice problems and communicated with suppliers and CIBC branches within a short time period which led to significant increase in customer satisfaction.

Finance Administrator, Cash Management Analyst

Danier Leather Inc.

(Jun 2013 – Mar 2016) Toronto, Ontario

Created daily financial statements, resolved all discrepancies between internal accounts and bank listings, and reported results to senior management.

Monitored daily corporate bank accounts, cash flow positions and issued buy requests for additional funding when required.

Performed daily and monthly cash and credit card reconciliation, collaborating with store and bank staff to investigate and resolve variances, entered and posted month end journals.

Accounts Payables Administrator

Powell Canada Inc.

(October 2011 – October 2012) Edmonton, Alberta

Handled full cycle accounts payable duties in high volume, fast-paced construction/oil industry.

Processed and prepared customer invoices for approval, entered vouchers and invoices including three-way matching into the accounts payable sub-ledger of Oracle - approximately 300 invoices monthly.

Matched and verified purchase orders and resolved price tolerance and quantity variance issues, collaborating with project managers and vendors to keep projects on target financially.

Accounts Payables Administrator

Danier Leather Inc.

(Aug 2010 – Aug 2011) Toronto, Ontario

Coded and entered invoices, processed credit memos, employee expense reports and issued weekly EFT and cheque run.

Tracked, investigated and resolved merchant and bank credit card retrievals and charge-backs.

EDUCATION

Diploma in Travel and Tourism from Toronto School of Business (1997)

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