Administrative Records & Data Capture Specialist
Resume:
XICHAVO EDNA MASHELE
PROFESSIONAL SUMMARY
Administrative professional with 7 years’ experience in healthcare filing, records management, and data capturing. Holds a Higher Certificate in Archive and Records Management from UNISA. Proficient in Microsoft Office, detail-oriented, and experienced working under pressure in a hospital and clinics environment.
PERSONAL DETAILS
Full Names: Xichavo Edna
Surname: Mashele
Date of Birth: 22-09-1991
Identity Number: 910**********
Gender: Female
Postal Address: 10 Gerke Street Birchleigh Kempton Park, 1618 Nationality: South Africa
E-Mail: **************@*****.***
Race: Black
Language: Xitsonga, Sepedi, Sotho, Tshivenda, IsiZulu, English EDUCATIONAL QUALIFICATION
High School Attended: Russell Bungeni High
Grade Passed: 12
Subject Passed: Xitsonga, English, Business Studies, Maths Literacy, Economics Year Completed: 2013
Tertiary Education: University of South Africa (UNISA) Course Completed: In Archives and Records Management Year Completed: 2023
TRAINING ATTENDED
1. Fit for Life, Fit for Work Programme
-Basic Computer Skills
-Career Guidance
-Sexual and Reproductive Health and Rights.
- Work Preparedness
-Tier.Net Training (Paper based and Non-Network Training)
-Records Management Training
-The B-OK Tool Training
-Undetectable Equals Untransmittable (U=U) Training KEY SKILLS
- Data capturing, patient filing, and records management
-Patient filing, records management and inventory control
- Stock control, inventory, cycle counts, and ordering
- Billing, cost sheets, and accurate record-keeping
- Computer literacy: MS Word, Excel, Outlook – Proficient
- SAP – data capturing and report management
- Strong interpersonal, written, and communication skills English, Xitsonga, Sepedi, Sotho, IsiZulu
-Ability to work under pressure, manage time effectively, and maintain patient confidentiality
- Patient confidentiality, time management, and teamwork WORK EXPERIENCE
Name of Company: Wits Health Consortium
Position: Linkage to Care Officer
From 03-01-2018 to 30-04-2021
Reason for leaving: Retrenchment
Duties
- Contacted newly diagnosed HIV/TB patients to ensure linkage to care
- Liaised with community and clinic staff to coordinate patient support
- Followed up to ensure patients attended scheduled appointments
- Provided telephonic and text support to answer patient queries Name of Company: Wits Health Consortium
Position: Filing Clerk
From: 08-08-2022 to 31-12-2025
Reason for Leaving: End of Contract
Company Name: Wits Health Consortium
Duties of Filing Clerk
- Managed daily retrieval, filing, and tracking of patient files from record room to consultation and pharmacy
- Maintained inventory of files and access records; performed cycle counts and stock takes
- Captured data and submitted weekly/monthly reports to management
- Liaised with clinic staff, doctors, and patients to ensure smooth operations
- Opened new patient files and maintained confidentiality at all times
- Assisted clients with booking appointments and health promotion activities
-Managed patients files from record room to consultation and pharmacy, ensuring no misplacement
-Be Available Wirth telephonically or through text Messaging Support Patients or to answer any Queries
-Contact clients newly Diagnosed with HIV and ensure direct linkage to clinicians
-Liaise with Community and clinic staff to ensure all newly Diagnosed HIV and TB are linked to care.
-Support Wirth Health Promotion Activities in the Health Facility
-Maintain inventory of files in data rooms as well as access record REFERENCES
NAME OF COMPANY: Wits Health Consortium
Contact Name: Driekol Morare
Position: Line Manager
Contact Number: 071*******/011*******
Contact Name: Messinah Phatlane
Position: Cluster Manager
Contact Number: 083*******
Contact Name Glenda Maluleke
Position: Nurse Lead
Contact Number: 073*******
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