Executive Administrative Coordinator with 15+ Years Experience

KATIE KING

Executive Assistant

North Port, FL 863-***-**** *************@*****.*** linkedin.com/in/katiekingfl EXECUTIVE ADMINISTRATIVE COORDINATOR EXECUTIVE ASSISTANT OPERATIONS SUPPORT

Highly organized executive support and operations professional with 15+ years of experience partnering with executives, boards of directors, business owners, and leadership teams.Proven track record managing executive calendars, meeting logistics, travel coordination, financial reporting, projects, events, confidential communications, compliance, and cross-functional initiatives. Known for anticipating needs, solving problems before they escalate, maintaining strict confidentiality, and creating systems that keep organizations running smoothly. HIGHLIGHTS OF QUALIFICATIONS

● Supported executives, founders, board members, investors, and leadership teams across multiple industries.

● Managed budgets exceeding $350,000 and oversaw payroll, accounts payable, accounts receivable, and financial reporting.

● Prepared board packets, presentations, meeting materials, reports, and executive communications.

● Coordinated large-scale meetings, training programs, conferences, and events for audiences ranging from 15 to 1,000+ participants.

● Recruited, onboarded, trained, and supervised employees, contractors, and administrative staff.

● Recognized as a trusted resource for problem-solving, process improvement, and executive support.

PROFESSIONAL EXPERIENCE

Director of Operations & Founder Support SeaCare, Inc. 2011–2021

● Served as the founder’s primary operational partner, managing projects, communications, reporting, compliance, and day-to-day business operations.

● Prepared investor presentations, board updates, shareholder communications, and business reports.

● Coordinated executive schedules, investor meetings, board communications, presentations, and business travel while supporting multiple concurrent projects and priorities.

● Helped raise more than $2 million in investor funding through relationship management and executive support.

● Managed vendors, contractors, attorneys, regulators, and manufacturing partners.

● Managed executive inboxes, coordinated follow-ups, prioritized competing requests, and ensured key projects and communications stayed on track.

● Built and maintained company websites, CRM systems, reporting tools, and operational workflows.

Founder, Broker & Operations Director KeyGlee Sarasota 2020–2024

● Managed a team of 14 employees while overseeing business operations, transaction management, reporting, scheduling, and vendor coordination.

● Prepared contracts, reviewed files, coordinated with title companies, and ensured deadlines were met.

● Managed executive priorities, scheduling, vendor coordination, contract review, and high-volume communications while supporting daily business operations.

● Hosted training programs for 300+ franchise members and coaching students.

● Improved internal workflows and implemented systems that increased efficiency, accountability, communication, and project visibility across the organization.

● Served as the primary point of contact for operational issues, escalations, and problem resolution.

Market Center Administrator (Operations & Finance Manager) Keller Williams Realty 2008–2012

● Supported leadership of a 100+ agent real estate office while managing finances, payroll, compliance, onboarding, training, and office administration.

● Prepared financial reports, managed annual budgets exceeding $350,000, and coordinated commission processing.

● Led new agent onboarding, orientation programs, training, and administrative support initiatives.

● Planned office meetings, awards programs, training events, and leadership communications. Executive Officer Stamford Board of Realtors 2006–2008

● Served as executive administrator to a 15-member Board of Directors representing more than 1,000 members.

● Coordinated Board of Director meetings, prepared executive materials, managed meeting logistics, and maintained confidential organizational records.

● Managed membership services, compliance programs, educational events, and administrative staff.

● Prepared board packets, meeting materials, budgets, financial reports, and executive communications.

● Founded and managed the organization’s real estate licensing and continuing education school.

TECHNICAL SKILLS

Google Workspace • Microsoft Office Suite • Outlook • Excel • PowerPoint • QuickBooks • CRM Platforms • Project Management Platforms • Calendar Management • Executive Communications

• Travel Coordination • Expense Reporting • Meeting & Event Coordination • Workflow Improvement • Process Documentation • Slack • Zoom • DocuSign EDUCATION

Business Management Southern Connecticut State University

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