Executive Assistant and Operations Specialist
Resume:
****************@*****.***
New Haven, CT 06515
Skills
•Chamber of Commerce Executive Leadership alum
•On boarding staff
• Strategic Planning
• Customer Service-Oriented
• Travel Coordination
• Mail Management
• Time Management
• Business Administration
• Appointment Setting
• Risk Management
• Microsoft Office
• Personal Assistant Experience
• Meeting Facilitation
• Event Planning
• Office Management
• Microsoft Outlook
• Legal Research
• Project Management
• Employee Orientation
• Interviewing
• Calendar Management
• Office Operations Coordination
• Scheduling
• Communication
• Team Development
• Office Equipment Management
• Office Supplies Management
• Inventory Management
• Contract Management
• Documentation Management
• Onboarding Support
• Policy and Process
Development
• Marketing Coordination
• Contract Review
Education And Training
A.S. in Paralegal Studies
Kaplan University
Bachelors in Political science
Southern Connecticut State
University
New Haven, CT
Shaun Williams
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment. Experience
XingImaging - Executive Administrator
New Haven, CT
04/2024 – Current
• Manage global travel arrangements, including the development of comprehensive and detailed itineraries for executive-level travel.
• Oversee Employee Engagement Committee
• Draft confidential reports, correspondence, and meeting agendas; prepare presentation materials and executive briefings using Microsoft Office and OneNote.
• Create, revise, and format high-level PowerPoint presentations for internal and external stakeholders.
• Serve as the primary gatekeeper to the General Manager’s calendar, managing complex scheduling needs and prioritizing requests from senior stakeholders.
• Oversee logistical coordination and travel for large-scale offsite meetings, ensuring all components are executed efficiently.
• Negotiate and execute contracts for meeting venues, hotel accommodations, special events, and dinners, maintaining spending authority and compliance.
• Schedule and manage both in-person and virtual meetings, including video conferencing via Microsoft Teams.
• Anticipate potential issues and proactively address routine inquiries; escalate matters to appropriate leaders or specialists when necessary.
• Organize large divisional gatherings such as Sales Summits and Strategy Planning sessions.
• Provide executive-level administrative support to the C-Suite team on an ad hoc basis.
• Direct day-to-day administrative operations and facility oversight, ensuring smooth office functionality.
• Develop and implement operational policies, procedures, and process improvements to support organizational efficiency.
• Manage vendor negotiations and oversee the administration of service contracts.
• Coordinate and address routine facility requests, serving as the primary point of contact for internal teams.
• Administer the temporary employee program, including onboarding, support, and integration into department operations.
• Oversee office supply procurement and inventory management to support day-to-day business needs.
LULAC Head Start - Executive Assistant
New Haven, CT
10/2018 - 4/2024
• Skillfully manage the Executive Director's schedule, overseeing daily meetings and conferences.
• Provide comprehensive travel planning and management for the Management team and other administrators, expertly handling complex itineraries.
• Act as a central point of contact between the Executive team and middle management.
• Maintain a high level of professionalism and confidentiality, upholding the organization's reputation when interacting with internal and external stakeholders.
• Play a proactive role in supporting the Executive Director and the School community, fostering awareness and education to promote equity at systemic levels across operations, policies, and programs.
• Assist the Executive Director in the hiring and onboarding process, contributing to seamless team integration.
• Compose, edit, and efficiently distribute all correspondence originated by the Executive Director.
• Collaborate closely with the Executive Director to organize various events including Professional Development days, staff appreciation events, and supply procurement.
Support to the Board of Directors:
• Plan and execute all full board meetings (three times annually) and additional Board meetings as requested.
• Skillfully create agendas and compile and distribute materials, ensuring efficient meeting logistics.
• Maintain updated Board documents, including annual conflict of interest forms and the Board Contact Sheet.
• Achieved a significant milestone by assisting the board in securing a 2 million grant for the new facility.
NEOPERL - Executive Assistant/Consultant
Waterbury, CT
9/2015 - 10/2018
• Maintained company confidence and protected business operations by keeping sensitive information confidential.
• Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
• Coordinated meeting and work schedules for staff teams and executives.
• Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
• Set up meeting and event logistics for senior management and updated calendars.
• Made travel arrangements to provide executives seamless and travel policy- approved business trips.
Rocky Mount Preparatory School - Learning Lab Supervisor/Executive Assistant
Rocky Mt, NC, US
07/2012 - 05/201
• Successfully coordinated and planned Learning Lab K-5 Day and after-school programs.
• Skillfully facilitated and organized meetings with parents to ensure effective communication.
• Led team and grade level meetings, fostering a collaborative environment and shared responsibilities.
• Collaborated closely with leadership to enhance K-12 programming, ensuring a comprehensive and cohesive educational experience.
• Worked alongside the principal to develop a tailored learning lab schedule that
. aligned with school goals and priorities.
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