Payroll Tax Specialist with 7+ Years Experience

NATHALIA RICHARDS

Tampa, FL 718-***-**** ****************@*****.***

Payroll Tax Accountant Payroll Tax Analyst Multi-State Payroll Specialist

SUMMARY

Detail-oriented Payroll Tax Accountant with 7+ years of experience in multi-state payroll processing, tax compliance, and reconciliation. Proven ability to resolve tax discrepancies, manage regulatory filings, and improve payroll processes. Strong background in general ledger support, payroll tax filings, and working with federal and state tax agencies. Proficent at ensuring accuracy, compliance, and efficiency in fast-paced environments.

CORE SKILLS

Payroll Tax Compliance & Filings (941, 940, W-2, W-2C)

Multi-State Payroll Processing

Payroll Tax Reconciliation

General Ledger & Journal Entries

Tax Notice Resolution (IRS & State Agencies)

Payroll/Tax Systems (Master Tax, Paylocity, Paychex, PeopleSoft)

Microsoft Excel (Advanced), Word, Access

Data Analysis & Problem Solving

PROFESSIONAL EXPERIENCE

Payroll Tax Analyst

Paylocity (Remote) January 2022 – Present

Analyze payroll tax data to ensure compliance with federal, state, and local regulations

Reconcile payroll system to tax system and resolve discrepancies

Support year-end processing including W-2 preparation

Investigate tax issues, identify root causes, and implement corrective actions

Respond to internal cases related to tax filings and compliance

Maintain and improve payroll tax process documentation

Payroll Tax Accountant

MaineHealth (Remote) June 2025 – June 2026

Reconcile payroll-related general ledger accounts and perform detailed research on variances

Prepare and file quarterly and annual payroll tax returns

Ensure timely and accurate remittance of payroll tax deposits

Collaborate with IRS and state agencies to resolve tax issues and notices

Prepare and post journal entries related to payroll tax activity

Conduct year-end reconciliations to ensure compliance and avoid penalties

Payroll Specialist

Home Care Assistance (Tampa, FL / Remote) July 2019 – April 2021

Processed payroll accurately and on time for employees

Managed new hire onboarding, including I-9 and W-4 verification

Handled unemployment claims and employment verifications

Maintained employee records and payroll documentation

Responded to employee inquiries via phone, email, and fax

Dedicated Payroll Specialist

Paychex (St. Petersburg, FL) January 2018 – July 2019

Processed payroll for 5,000+ employees across multiple clients

Reviewed and filed payroll tax forms (941, 940)

Investigated and resolved payroll discrepancies and tax issues

Assisted clients with payroll updates and tax-related inquiries

Prepared W-2Cs and corrected tax filings

EDUCATION

Bachelor of Science in Accounting

University of South Florida

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