Administrative Support Specialist with PFMA Focus
Resume:
NTOMBIFUTHI PHETHA
DIPLOMA IN OFFICE MANAGEMENT AND TECHNOLOGY
PROFESSIONAL SUMMARY
Experienced Administrative Professional with 2+ years experience supporting government departments across HR recruitment, and supply chain assets administration, executive support, and record management. Proven ability to manage high volume documentation, maintain accurate asset registers, coordinate procurement processes, and support senior management with reporting, meetings, and travel coordination. Strong working knowledge of PFMA requirements, document control, and Microsoft Office (Word, Excel, PowerPoint, Teams). Seeking an Admin Officer, Senior Clerk, HR Administrator, or Office Coordinator role within government or the private sector. SKILLS
Willowfountain (KwaPhupha), Pietermaritzburg, 3201, KZN • 069-***-****• *****************@*****.***
Gender: Female Disability : None. Ethnicity : African . HR Administration & Recruitment Support
Asset Register & Inventory Management
Supply Chain & Procurement Processing
PFMA Compliance & Record Management
Executive & Management Support
Document Control & Filing Systems
Minute Taking & Report Writing
Stakeholder & Departmental Liaison
Microsoft Excel (tracking, registers, reports)
Microsoft Word, PowerPoint & Teams
Travel & Meeting Coordination
Data Capturing & Database
WORK EXPERIENCE
ADMINISTRATION CLERK (Fixed-Term Contract)
KZN Department of Sports, Arts and Culture — Pietermaritzburg November 2018 – May 2020
HR (Recruitment Administration)
Screened and processed high volumes of job applications, supporting shortlisting and interview coordination for departmental hiring panels. Conducted employment verifications, reference checks, and background screening in line with departmental and legal compliance requirements. Maintained accurate recruitment records and ensured proper filing of confidential HR documentation.
Provided ongoing administrative support to HR officials and hiring managers throughout recruitment cycles.
Supply Chain (Asset Management)
Maintained and updated the departmental asset register, tracking furniture and equipment across multiple offices and departments.
Conducted periodic asset audits to verify physical assets against system records, improving data accuracy and accountability.
Monitored asset movements, transfers, and disposals in line with PFMA and internal control procedures.
Coordinated with supply chain officials to process requisitions and procurement documentation, ensuring timely submission and follow-ups. ADMINISTRATIVE ASSISTANT INTERN
KZN Department of Sports, Arts and Culture — Pietermaritzburg November 2017 – October 2018
Head Of Department Office (Office Administration)
Provided frontline administrative and clerical support to departmental staff and management. Assisted with data capturing, document filing, and records management Supported meeting coordination, minute taking, and internal communication processes. Responded to telephone and email inquiries, maintaining a professional and customer focused service standard.
Provided direct administrative support to the Head of Department and management team, including correspondence, scheduling, and documentation. Prepared meeting agendas, took formal minutes, and tracked action items to ensure resolution of outstanding matters.
Compiled and formatted reports, official letters, and departmental documents with a high level of accuracy and professionalism.
Coordinated travel arrangements and itineraries for management and officials. Managed incoming and outgoing correspondence, ensuring proper document control, filing, and retrieval systems.
Liaised with internal departments and external stakeholders to support operational and administrative processes.
Assisted with budget tracking and departmental expenditure monitoring, supporting financial planning activities.
Maintained strict confidentiality standards when handling procurement, and executive documents.
EDUCATION
NATIONAL DIPLOMA IN OFFICE MANAGEMENT AND TECHNOLOGY (NQF LEVEL 6)
DURBAN UNIVERSITY OF TECHNOLOGY 2013
Majors: Business Administration and Information administration GRADE 12 I KUSASELIHLE HIGH SCHOOL 2007
LANGUAGES:
IsiZulu - Fluent
English - Fluent
REFERENCES
THOBILE WANDA (HR CLERK SUPERVISOR)
KZN Department of Sports, Arts and Culture
*******@******.***.**
NOMBULELO LAFLENI (PERSONAL ASSITANT TO HOD)
KZN Department of Sports, Arts and Culture
********@******.***.**
PAMELA MBHELE (PERSONAL ASSISTANT)
Kzn Department of Human Settlements
******.******@*****.***
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STATEMENT OF EXAMINATION RESULTS
NTOMBIFUTHI PTIBTI{A
NATIONAL DIPLOMA IN OFFICE MANAGEMENT AND TECHNOLOGY which is issued under Certificate No:
42791F2
with effect from
06 December 2013
BUSINESS ADTIIT{ISTRATION I,
BUSIIIIESS ADiIINISTRATKIX ll
BUSINESS ADTIII{ISTRANOH [I
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INFORiiATION ADTIINISTRATION I
INFORilANON ADiIINISTRATION II
INFORilANOH ADI}IINISTRATION ItI
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LEGAL PRACnCE [ {ADiltNtSTRATtON OF ESTATES}
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OFFICE iIANAGEXIETIT AITID TECHNOLOGY PRACTICE I
PERSONNEL UANAGEMENT I
PERSONNEL TiANAGEUENT II .
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