Personal Assistant
Resume:
HANNA ALOCOZY
EXECUTIVE & OPERATIONS PROFESSIONAL
CONTACT PROFILE
************@*****.***
Executive support and operations professional with experience supporting senior leadership in fast-paced, high-demand environments. Skilled in executive calendar management, cross-functional coordination, operational support and handling sensitive matters with discretion. Known for bringing structure, anticipating needs, and ensuring operations run efficiently.
EXPERIENCE
EDUCATION
Western Washington University
2017-2021
BS in Psychology
University of Denver
2023-2025
MS in Human Resource Management
SKILLS
Executive Support & Calendar Management Cross-Functional Coordination Operations & Workflow Optimization
Confidential Data Handling Meeting & Event Coordination
Stakeholder Communication Process Improvement Time Management & Prioritization
Administrative Coordinator / HR
Continuing Life January 2025 Present
Support daily operations across HR and leadership functions within a multi-site organization
Manage complex, cross-functional scheduling and coordination to align leadership priorities
Oversee payroll support, compliance tracking, and audit-ready reporting
Maintain confidential employee data with accuracy and discretion
Manage calendars, meetings, vendor communication, and office logistics
Personal Assistant
Private Client 2022 current
Collaborate closely with the clients Executive Assistant to coordinate daily scheduling updates, travel logistics, meetings, and changing executive priorities in real time
Serve as the primary in-person support partner, communicating scheduling changes, updates, and action items to ensure seamless calendar and operational management
Coordinate hands-on travel preparation including packing, transportation arrangements, travel documentation, and departure logistics for domestic and international travel
Provide high-level household and lifestyle support including vendor coordination, errands, appointment management, and day-to-day operational assistance
Support event preparation and execution at the client s secondary residence by coordinating with household staff, caterers and vendors
Prepare meeting and event notes, summarize key discussion points, and provide organized follow up documentation to the client
Greeting clients high profile guests professionally, maintain awareness of incoming meetings and relationships, and foster welcoming and polished environment for executive interactions
Exercise a high level of discretion, adaptability, confidentiality, and high-level professionalism while supporting client in a fast paced environment
Executive Assistant
Good Guard Security 2023 2024
Managed multiple executive calendars and high-volume communications for the CEO, COO, and Vice President in a past faced start up environment
Coordinated domestic and out of state travel arrangements in private and commercial capacities
Coordinated executive meetings, itineraries, accommodations, and transportation logistics
Prepared meeting agendas, tracked action items, coordinated follow-up communications, and ensured timely completion of executive priorities and projects
Supported recruitment, onboarding, employee relations, compliance coordination, and termination processes across organization
Coordinated company events, executive meetings, employee engagement initiatives, and vendor partnerships from planning through execution
Executive Assistant & Case Management Coordinator
Edge Financial 2022 2025
Provided direct executive support to firm ownership in a fast paced financial/legal environment
Coordinated attorney meetings, executive scheduling, and client facing communications
Managed event planning, office catering, vendor coordination, and operational logistics
Assisted with case management processes and organized confidential documentation
Coordinated out-of-state travel arrangements, meetings and executive needs
International Onboarding HR Coordinator
Children s Musical Academy 2021 2022
Coordinated onboarding and relocation logistics for incoming international employees
Assisted new hires with visa scheduling, transportation, housing setup, and orientation processes
Facilitated employee transitions by coordinating SIM cards, banking setup, and local resources
Worked directly with leadership to ensure smooth employee integration and arrival coordination
Executive Assistant
Western Washington University (Department of Music) 2018 2021
Provided comprehensive executive and administrative support to the Event Director of Music Department
Coordinated department events, scheduling, vendor communication, and student outreach
Assisted with event marketing materials, posters, and administrative documentation
Managed office logistics including equipment coordination, filing systems, and communications across departments
Assisted with invoice follow up, data entry, and operational coordination across department activities
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