Administrative Assistant with 15+ Years Experience

Ruth Poe *** Saylong Drive Pittsburgh, PA, ***** Cell: 412-***-****

E-mail: *******@*****.***

Overview

Highly organized and dedicated administrative professional with over 15 years experience. Proficient computer user and efficient typist, at 65 wpm. Ability to successfully handle and complete multiple tasks, easily adapting to new ones. Quick and highly-motivated learner. Can quickly adapt to new software programs. Excellent written and oral communication skills. Very strong work ethic.

Computer Skills

Windows 95, 98, 00, XP, Vista - Microsoft Office Word 2007 – Excel - Power Point – Access – QuickBooks - Outlook

Certifications

Microsoft Office 95 Word for Windows 7.0 Customer Communication Skills Medical Transcription Access 7.0, levels I & II PowerPoint level II Excel II Work Incentive Program

Air Transportation/Restricted Articles

Experience

TRINITY STEEL, INC.

Full-Time/Part-Time (October 2016 - December 2025) Purchasing/Shipping & Receiving Assistant to Purchasing Manager, placing consumables orders for the shop, office supplies, maintenance orders, equipment parts. Entered all products received into Fabsuite/ Tekla computer program. Made sure all domestic orders had the correct Material Test Reports and made sure all structural steel products matched with heat# and country and melt origin. Assisted with keeping office area organized and clean when needed. Assisted in other areas when needed for coworkers

(Detailing & Estimating)

ARNHEIM & NEELY, INC.

Part-Time Licensed Administrative Assistant (October 2014 – Present) Administrative Assistant to the Executive Vice President and Sr. Vice President at a property management company. Started out as an Administrative Assistant and took the initiative to receive my Real Estate License in April, 2015. Responsibilities included preparation of Resale Certificates for any sales at the properties we manage which included the welcome letter, most recent audit, Budget Comparison, current year’s Budget and Governing Documents to the HOA that the unit for sale has membership in; keeping Governing Documents updated; working with RE Agents and Closing Officers answering any questions that they may have before the closing date; completion of bank questionnaires that are requested for Unit Owners who are refinancing; assist in updating the budgets for each property for the upcoming new year; trouble shooting problem calls with Unit Owners making sure that any contractors that may be needed are called and scheduled; sending bid invitations to contractors for projects that need completed at each property when needed and coordinating those work projects with the contractors and notifying the Unit Owners of any inconveniences that they may have during the work period; attended monthly Board Meetings and annual Board Meetings and assisting with attendance and ballots for voting in new Board Members or special projects/changes that may need done at the property. Once my Real Estate License was received I was asked to assist the Owner of Arnheim

& Neely with two of his properties with more “hands on” managing of these properties which included working alongside the employees of these properties and helping to manage any situation that might arise, some of which are listed above. With one of these properties condemned due to fire I was asked to keep all the Unit Owners up to date with the daily activities that were taking place with the restoration, utility shut-offs/cancellations etc.; kept in daily contact with the Unit Owners, keeping them abreast of all the daily activities that were taking place at their property, as well as daily contact with the Association’s Insurance Co., Structural Engineer and taking bids for Architects etc. PENN HILLS RENTAL

Part-Time Administrative Assistant - (Mar 2009 – Dec 2011) Performed all secretarial duties to the owner of the company with duties including re-organization of the administrative office, accounts payables and receivables in a timely manner as well as reconciling the accounts, paid blanket order invoices, called customers to collect unpaid bills, purged all unnecessary files as well as old computer equipment and parts enabling more space to store products, conducted inventory at the end of the year, helped with receiving parts for Parts Coordinator when not at work. FAITH CHRISTIAN SCHOOL

Volunteer Secretary/Receptionist – (2004 – 2010)

Performed all secretarial duties to the Principal and entire staff with duties including answering telephone, filing, copying, composing and expediting communication with parents and supervising students when needed for a variety of activities.

UPMC REHABILITATION HOSPITAL

Physical Therapy Department

Administrative Assistant - (Aug. 2002 – 2004)

Function as Administrative Assistant to four Physical Therapy Supervisors. Responsibilities include: meeting coordination and taking minutes for both the Supervisor’s meetings and the Departmental Staff meetings, scheduling interviews for hiring staff for weekends which included scheduling physicals, orientations, coordinating all necessary paperwork for Human Resources personnel and reference checks for applicants. Keeping the PT Aide, PT and PTA casual staff updated on their schedules for weekends, organizing and keeping the address lists current for the weekend staff, develop monthly templates for the weekend staff. Purchase office and therapy supplies, keep records of all purchase orders to maintain the budget report, stay current on the PT staff productivity report. CHILDREN’S HOSPITAL OF PITTSBURGH

Clinical Outreach

Administrative Assistant I (Jan. 2001 – Aug. 2002) Functioned as an effective and collaborative member of the Special Vision project team in developing a comprehensive, community-wide information system designed to overcome the critical communications barriers that limit healthcare providers’ ability to deliver comprehensive, coordinated and continuous healthcare to children with special needs. Responsibilities included: meeting coordination, attending project and user-group meetings as required and developing meeting agendas and minutes as requested, maintained a working knowledge of regulations governing patients’ rights, privacy and confidentiality by integrating details into the program developed, assist in the acquisition, documentation and compilation of information pertaining to the outcome and process evaluation, and the activity chronicle of the project.

CHILDREN’S HOSPITAL OF PITTSBURGH

Department of Pediatrics

Administrative Assistant I (Sept. 1999- Jan. 2001) Performed all administrative duties for the Administrator of Department. Transcribed and typed all general correspondence, minutes for Cabinet Meetings, typed and distributed PUPP Agendas, prepared schedule for compliance training for physicians, assisted in coordinating departmental profiles, clinical activity reports and updated them monthly, kept administrative appointment calendar, assisted Chair with Administrative duties when needed.

Administrative Assistant I (March 1999-Sept. 1999) Performed all administrative duties for the Department Chair. Transcribed and typed general correspondence, manuscripts, lectures, grant proposal summary, kept administrative appointment calendar for Chair and Administrator, made travel arrangements. UNIVERSITY PHYSICIANS PRACTICE ASSOCIATION

Credentials Specialist (March 1998-March 1999)

Conducted visits to primary care physician’s facilities: inspected medical records, fire safety, and overall condition of facilities. Verified medical degrees and board certifications of participating physicians. UNIVERSITY OF PITTSBURGH SCHOOL OF MEDICINE

Department of Orthopaedic Surgery

Staff Specialist III – Administrative Assistant

Medical Student Coordinator (Dec. 1995-March 1998) Performed all administrative duties for Department Chairman and Residency Coordinator Assistant. Transcribed and typed general correspondence, manuscripts, lectures, and minutes for Council of Clinical Chairman meetings. Prepared schedules and rotations for medical students, acted as liaison for visitors. Freelance medical transcription for above Department of Orthopaedic Surgery. MINE SAFETY APPLINACE CO. (over 10 years)

Mars, PA

Customer Service Representative (1983-1989)

Received two promotions over a five-year period based on productivity, organization and customer service skills, and overall initiative. Responsibilities included answering main switchboard, taking, expediting, and closing orders. Assembled catalogs and drawings for use by customers and sales representatives. Prepared bulk mailing materials and coordinated assembly. Purchasing/Shipping Clerk (1981-1983)

Recorded daily shipments and totaled sales, ordered parts from vendors, typed bills of lading, and arranged for hazardous materials shipments.

Production Planning Clerk (1978-1981)

Maintained records for stock and special material jobs. Prepared monthly reports, closed orders and assisted with inventory control.

Education

COMMUNITY COLLEGE OF ALLEGHENY COUNTY

Pittsburgh, PA

Studies in Business Management (49 credits)

Relevant Courses: Accounting, Business Management, Business Math, Economics, Marketing, Salesmanship, Personnel Administration, Typing, Lotus 1-2-3, Dbase III, WordPerfect 5.1, and Graphics

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