Efficient Remote Data Entry Specialist with AI Workflow Expertise

PHINEHAS KARANGI WAIRIMU

Data Entry Specialist Data Analyst Records Management

+254-***-***-*** ***************@*****.*** Thika, Kiambu (Open to Nairobi roles)

PROFESSIONAL SUMMARY

Detail-driven Data Entry Specialist with 2 years of hands-on experience managing high-volume data in content management systems, consistently maintaining a ~98% data accuracy rate. Proven ability to collect, clean, structure, and report data using advanced Microsoft Excel. Leveraged AI-powered workflow automation to reduce a critical content turnaround time from 6 weeks to 2 weeks (75% faster). Currently building expertise in SQL, Python, Power BI, and Cybersecurity, with a strong capacity to quickly master new platforms including SAP. Committed to accuracy, compliance, and timely reporting that supports operational excellence.

WORK EXPERIENCE

Data Entry Clerk Craydel 2023 – 2025

•Performed accurate entry, updating, and management of university, course, fee structure, and intake data across the company CMS, consistently maintaining a ~98% data accuracy rate validated through peer QA reviews.

•Deployed AI-assisted workflow automation for the 'Editor's Pick' content pipeline, reducing turnaround time by 75% — from 6 weeks down to 2 weeks — and significantly increasing team publishing capacity.

•Collected, cleaned, validated, and structured raw datasets in Microsoft Excel for team-wide use, applying data verification and reconciliation techniques to ensure record integrity.

•Generated structured data reports and summaries for team and management review, supporting decision-making and operational planning.

•Served as quality assurance reviewer for peers' data entries, identifying and flagging inconsistencies before publication.

•Trained and onboarded new employees on CMS operations and data entry best practices, improving team ramp-up time.

KEY PROJECTS

Intern Digest – AI Job Automation Tool Personal Project Jan 2026

•Built an automated data pipeline that scrapes, cleans, deduplicates, and organizes internship and job listings from multiple online sources.

•Outputs structured, formatted Excel reports delivered daily — demonstrating practical skills in data entry automation, Excel reporting, and data reconciliation.

AI-Powered E-Commerce Platform Personal Project Mar 2026 – Present

•Developing a data-driven platform integrating AI tools for product management, inventory data handling, and structured record-keeping.

EDUCATION

Bachelor of Science – Business & Information Technology Mount Kenya University 2021 – Expected Dec 2026

Completed all coursework; awaiting final results for graduation eligibility.

Certificate in AI Prompt Engineering ALX Africa Aug 2024

Kenya National Certificate of Secondary Education (KCSE) Graduated 2019

Certificate in Computer Packages Graduated 2020

Data Analysis (SQL, Python, Excel, Power BI, Tableau) edX & YouTube – Self-Paced Apr 2026 – Present

Cybersecurity edX & YouTube – Self-Paced 2026 – Present

TECHNICAL SKILLS

Advanced:

Microsoft Excel (formulas, pivot tables, data validation, reporting), Google Sheets, Google Docs

Intermediate:

Python (data handling & automation), SQL, Power BI, Google Sheets, Data Cleaning & Reconciliation, Report Generation

Familiar With:

Tableau, SAP (fast learner — able to onboard rapidly), Cybersecurity fundamentals

Tools & Platforms:

Wrike (project management), Slack, Google Meet, AI-assisted workflows

Core Competencies:

Data Entry & Verification, Record Management, Compliance & Accuracy, QA Review, Process Automation

CORE STRENGTHS

High Attention to Detail

Fast Learner & Self-Driven

Deadline-Driven & Reliable

Data Accuracy & Verification

AI & Technology Adoption

Cross-Team Collaboration

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