Executive Support Leader with C-Level Experience

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RANIA EL FAHEL

Abu Dhabi, Al Karama street, UAE

+971-**-***-**** **************@*****.***

http://linkedin.com/in/rania-el-fahel-b649aa15

** ***** ** ********** ********** CEOs and senior executives across leading UAE organizations, providing high-level, confidential administrative support to the C-level and/or Executive Leadership, while exercising a high degree of diplomacy and discretion. Handling a wide variety of situations involving both clerical and administrative functions. Responsibilities including supporting the executive’s schedule, meeting planning, presentations, travel, reports and be a liaison to the Board of Directors as well as various executives and department individuals to communicate relevant information, troubleshoot, problem solve and resolve queries.

Vigorous experience as a resourceful coordinator in demanding, time conscious, excellence - oriented, highly competitive, and multinational office atmosphere. Seeking a highly rewarding position with a reputable Institution that can Utilize my experience, enthusiasm, and energy for work in competitions Environment.

AREAS OF EXPERTISE

Talent acquisition &

onboarding

Strategic planning &

execution

Team Building

Employee relations &

engagement

Governance & compliance

ESG & corporate culture

alignment

Vendor & stakeholder management

Executive operations support

PROFESSIONAL EXPERIENCE

Ethara - Al Hosn Festival 2026 Dec, 2025 – Feb, 2026 BOH & FOH cleaning Assistant Manager:

Oversee Cleaning Staff: Direct and supervise cleaning staff to ensure high standards of cleanline ss and hygiene.

Manage Schedules: Organize and assign cleaning tasks to staff, ensuring effective coverage of a ssigned areas.

Training and Motivation: Train new staff members and motivate existing employees to maintai n high performance.

Inventory Management: Monitor cleaning supplies and request restocking when necessary.

Quality Control: Conduct regular inspections of cleaning quality and ensure compliance with est ablished standards.

Plan, organize, and manage the work of subordinate staff to ensure the job is accomplished in a manner consistent with organizational requirements

Perform or assist with cleaning duties as necessary

Conduct regular inspections to ensure that all areas are kept clean and tidy

Train, supervise, and motivate cleaning staff, including setting schedules and ensuring all tasks are assigned

Order and distribute cleaning supplies

Enforce safety compliance and cleanliness standards

Maintain inventory of cleaning supplies and equipment

Handle customer complaints and special requests

Perform regular maintenance and minor repairs on cleaning equipment

Prepare reports concerning room occupancy, payroll expenses, and department expenses pg. 2

H.H. Sheikh Diab Bin Zayed Al Nahyan private office Oct, 2018 – Nov, 2025 Executive Assistant:

Providing executive-level support to the GM by managing complex calendars, all travel, event planning and daily operations.

Handling high-level correspondence and government affairs in both Arabic and English, that led to securing critical government approvals.

Coordinating board and compliance documentation, ensuring timely submissions and alignment with corporate governance standards.

Preparing strategic briefs, meeting minutes and action plans to support CEO decision-making and follow-through, contributing to successful project advancement and regulatory alignment.

Led the planning and execution of high-profile local and international events, enhancing organizational visibility, stakeholder engagement and facilitated government-private sector collaboration.

Providing state of the art procurement services for HH office needs. Find the proper sources and negotiate the best deal terms and conditions.

Liaise different tasks and provide efficient personal assistance and correspondence support to the managers, to ensure that all communications are dealt with appropriately.

Maintaining proper and efficient recording and fling systems, systematic recording of data and maintain hard copy and electronic filing system.

Providing office facilities and related administrative support to project teams and consultants working on projects for limited durations, ensuring deadlines are met.

Address internal and external client issues and follow up on work results. Mubadala Energy Nov, 2013 – May, 2018

Personal Assistant to Marketing & Commercial Director – Emirates LNG:

Maintain complex diaries and appointments, arrange business travel and recording of meeting minutes and their dissemination.

Arrange meetings called by the line manager.

Manage travel agenda, make travel arrangements, confirm business agendas, prepare itinerary, trip file and supplies.

Type correspondence, screen telephone calls, handle requests for information, and prioritize all incoming requests.

Manage and maintain effective office procedures and efficient workflow.

Supervise and provide direction to other support staff including leadership and guidance, and complete operational requirements and maintain office services.

Manage enquiries and requests, meet, and greet dignitaries and visitors at all levels of seniority

Correspondence tracking, filing, data management and archiving system definition.

Conduct background research and produce reports, presentations, and documents to present the findings

Complete payroll paperwork and timesheets, control office expenditure.

Responsible for all administrative work, word processing, filing, collating, and distributing correspondence.

Coordinate with other departments clerical or administrative as directed.

Respond to public inquiry.

Handle a wide range of confidential information with a dedicated level of confidentiality at all times.

Preparing the Presentation of the LNG Market Review -Monthly Report (MS Word).

Preparing the ELNG presentations to present it to the General Secretariat Executive Council (Power Point).

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Assure discreet handling of all business.

Manage enquiries and requests, meet, and greet dignitaries and visitors at all levels of seniority.

Abu Dhabi Ports Company (ADPC) Nov, 2008 – April, 2013 Administration Assistant to VP Projects Financial Control:

Responsible for calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, suppliers and partners, to coordinate a variety of meetings

Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.

Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.

Responsible for all administrative work, word processing, filing, collating and distributing correspondence.

Coordinate with other departments clerical or administrative as directed.

Perform a wide variety of executive secretarial and administrative duties as required.

Prepare schedule and record activities and make follow-up action of documents requiring action.

Responsible for tracking payment certificate approval cycle through status log, within Project Finance Control Department, and mail it to HQ for payment.

Responsible for Contract logs, and CR registration.

Systematic recording of data and maintain hard copy and electronic filing system.

Responsible for CCB files (coordinating, reviewing, preparing)

Meet and greet clients and visitors.

Receiving & checking Invoices, Delivery Order's (DO), Expenditure Request (ER’s), Budget Enhancement, …etc. and expedite with the other units or customers for any missing supported documents.

Collect and maintain cheques payments against receipts.

Checking the items code if it’s under the budget or not and if its matching with the DO and invoice before going to process the payments.

Accomplishing all work needed independently, even if doesn't belong to the Job.

Respond to public inquiries.

Working as a Coordinate between Finance Unit and Training Department (handling and preparing all finance training courses requirements from A-Z).

Analyze and revise all financial, organizational, and administrative reports and statistics

Manage workload and liaise between Head Office in Sharjah and suppliers

Review and approve all office stationery, furniture, and equipment procurement

Implement various management decisions concerning office budgets, expenditure, and supplies

Address internal and external client issues and follow up on work results. ADDITIONAL EXPERIENCE

Buyer & Expediter GAMCO - Materials Section _ Military Dept. Jul 2006 – Nov 2008 Flying Hours Controller GAMCO - Maintenance Planning Dept. Jun, 1999 – Jul, 2006 Secretary Al Mazroui General Trading - Property Investment Nov, 1996 – May, 1999 Secretary Daruna General Contracting Jul, 1995 – Oct, 1996 pg. 4

EDUCATION

Diploma – Computer Programming, Islamic Society Collage, 1995 In addition, have completed:

Certified International Supply Chain Management Professional (CLSCMP)

NLP Negotiating Techniques for Supply Chain and Procurement Professionals

Fire Warden _ Emirates Technical & Safety Development Centre

Professional Business Correspondence

A-E Translation Course NLC- UK

ILM Endorsed Advance Executive Secretaries & PAs

Emotional Intelligence in communication

Work Etiquette & Ethics

Office Management Skills

Presentation Skills Course

Professional Business Writing Skills

Business Communication Skills

Office Management & Effective Administration Skills

Business Correspondence

IELTS (International English Language Testing System)

Human Factors in Aircraft Maintenance

Warranty Awareness

Integrated Management System (IMS) - (ISO 9001 & ISO 14001 Awareness)

Full Package in Microsoft Office

Full Secretarial Course, Office Procedures

SKILLS

Computer Skills

- Competent in oral, written and discussion. Fluency in writing technical reports Excellent knowledge at:

Proficient in MS Office, Outlook, and Lotus Notes

Internet

Typing Skills (Arabic & English) Interpersonal skills:

Proficient in Secretarial Duties and administrative works

Able to work under job pressure.

Smart, Patient and Active.

Very good command in Arabic & English Language.

Excellent & accurate in performing duties.

Work on own initiative or as a part of a team with a strong work ethic & commitment

Flexibility

Adaptability and positions of authority.

Experience in all facets of office operations, corporate & event planning

Highly adept with working in a fast-paced environment and successfully handling multiple tasks/responsibilities.

Excellent organizational, time workload management, development skills and problem resolution abilities

Competent in Finance and Accounting work.

LANGUAGES

Arabic – Native English – Fluent

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