Contract Administrator / Office Manager with Procore Expertise

DEBRA CASTEEL

Peachtree Corners, GA ***** Phone: 404-***-**** Email: **********@*****.***

AREAS OF EXPERTISE

•Procore Expertise: Extensive experience managing projects, contracts, and documentation.

•Construction Industry Knowledge: Skilled in contract administration, compliance, and best practices.

•Financial Processing: Proficient in handling AIA pay applications, invoicing, and expense reporting.

•Vendor & Subcontractor Relations: Strong ability to build and maintain professional relationships.

•Office & Job Site Support: Provide comprehensive administrative, HR and operational support to teams.

KEY CAREER ACCOMPLISHMENTS

CONTRACT ADMINISTRATOR / PROJECT COORDINATOR

•Collaborate with Project Managers to establish projects in Procore, including budgets, commitments, change orders, inspection templates, and prime contracts with schedule of values.

•Assist with new project kick-off meetings and contract administration.

•Coordinate contract requirements with regional offices, field personnel, and subcontractors, ensuring compliance with W-9s, COIs, and pre-contract documentation.

•Maintain heavy interaction with Project Managers on budgets, cost coding, and invoicing.

•Prepare AIA A305 documents for project presentations and transition shared documents to Procore.

•Oversee field office setup and operations, including utility account management.

•Create and process contracts, change orders, purchase orders in Procore. Make sure all documents pertaining to certain projects are all entered into Procore.

•Create and process monthly subcontractor/owner pay applications as well as GC / owner billing, invoices and lien waivers, processing over $1M in monthly billing (2022–2023).

•Resolve vendor and subcontractor payment discrepancies, track lien waivers for draw payments.

•Apply for business licenses, building and trade permits, as well as state business licenses. Maintain license tracking spreadsheet to ensure all licenses / permits are applied for before expiration.

•Prepare and submit union labor and fringe benefit reports; enter certified payroll into LCP tracker.

•Set up new vendor accounts, send Notice of Commencements, and track material supplier status.

•Reconcile vendor invoices with material deliveries and maintain contract/change order logs.

•Maintain up-to-date Certificates of Insurance and W-9s, tracking expiration dates and requesting renewals as needed.

•Print plan drawings using a plotter copier. Maintain and troubleshoot any plotter issues.

•Prepare project closeout books, secure retainage draws, and finalize lien waivers.

•Visit project sites for filing, organization, and support.

•Disburse checks and ensure signed lien waivers are collected.

•Track and manage electrical utility accounts across construction, property management, and corporate accounting.

OFFICE MANAGER, HR and ADMINISTRATIVE

Supervise and train administrative personnel, delegate workloads, and oversee daily office operations.

Assist HR with preparing and distributing new hire packets, ensuring all required documentation is completed and collected

Support new hire onboarding by coordinating materials and facilitating orientation sessions in the absence of the HR Manager

Conduct reference checks for prospective employees and document findings

Review and screen candidate resumes via Indeed, identifying qualified applicants for further consideration

Debra Casteel – Page 2

OFFICE MANAGER, HR and ADMINISTRATIVE (Cont’d)

•Schedule candidate interviews

•Manage office and job site supply inventory, ensuring availability of necessary materials. Maintain and track employee company shirt inventory.

Operate the switchboard, greet visitors, and oversee office equipment maintenance.

Organize employee morale activities, including monthly birthday celebrations. Order company, business and new hire lunches Print plan drawings using a plotter copier.

Coordinate all travel, hotel, rental car & Uber arrangements.

Perform additional administrative tasks as needed.

CAREER HISTORY

Contract Admin / Office Mgr Barranco Enterprises, Inc July 2023 - Current

Contract Administrator National Custom Inc May 2021 – July 2023

Contract Administrator Fairfield Residential, Atlanta, GA Dec 2019 – March 2021

Project Coordinator (TEMP) SGTR, LLC, Syracuse, NY August 2019 – Nov 2019

Contract Administrator SES Environmental. Roswell, GA March 2019 – July 2019

Various Temp Positions Syracuse, NY Oct 2018 – March 2019

Project Administrator Prestwick Construction, Atlanta, GA March 2018 – Oct 2018

Contract Admin / Office Mgr JLB Partners, Atlanta, GA May 2008 - March 2018

TECHNICAL SKILLS

MSOffice, Procore, Outlook, Sage 100, Docusign, VISTA, GCPay

REFERENCES

Available Upon Request

Contact this candidate