Executive Assistant & Administrative Leader

Liz J. Albert-Ramos

********@*****.*** *** - **5 - 1077

Professional Experience

Deep Blue Investment Advisors, 5502 N. Nebraska Avenue, Tampa, FL 33604 04/2024 – 01/2026

Executive Assistant– Reporting to Director of Finance and Administration

Maintain organizational designs

Records Management

Mail and Correspondence

Purchasing

Bookkeeping

Obtaining quotes from vendors

Calendar and Travel Management

Maintain supply order and inventory

Expense Reports

Inventory

Citi Inc., 3800 Citigroup Center, Tampa, FL 33610 11/2018 – 03/2024

Executive Assistant - Independent Compliance Risk Mgmt. Division

Process new hire staff requests domestically and internationally

Provide requested information to internal and external clients

Data Entry into various computer systems

Records Management

Mail and Correspondence

Maintain calendars, appointments, and schedules

Maintain supply order and inventory

Expense Reports

Assist with payroll

Ad-hoc requests

Meeting Set-up and Host

Citi Inc. 11/2013 - 10/2018

Sr. Audit Analyst – Reporting to Director/IA QA Division

Manage weekly/monthly regulatory documents for North American Region

Assist with obtaining and uploading all documents for regulatory exams

Upload documentation to regulatory systems (Bank Net, Interlinks, CFPB Extranet, FDIC)

Manage and send weekly issues validations for Internal Audit to Bank Regulators

Work with Compliance on reconciling regulatory issues sent to regulators monthly

Manage regulatory and AC meeting materials for regulators

Reporting, loading/managing Issues and Corrective Action Plans process

Organizational Design Spreadsheet for IA Office in NY

Maintaining QA Share point

Maintain Issues Tracker

Day to Day Administrative Operations

Prepare and update presentations via Power Point, Word, Excel

Liz Albert-Ramos Resume Page 2

Citigroup Inc. 10/2007 – 10/2013

Audit Analyst – Reported to Managing Director

Floor Manager for department housing 155 auditors, handle seating assignments, and smooth assimilation of new staff hire

Move coordination - work with support teams to implement moves and telephone set-ups

Floor plan ownership - Maintain seating charts

On/Off boarding new employees - Manage end-to-end process, develop and maintain checklist

Initiate process and drive the tasks with Admins for new hires, transfers and leavers

Manage hardware inventory

Serve as COB Coordinator

Business Continuity Planning – manage call trees, and onsite business tests

Communications - Events impacting the floor/business

Drive communications, both in writing and verbally, within division and all levels of management

Provide guidance and use judgment and discretion to assess situations and provide appropriate information

Order copy paper, maintain copiers, and printers for the entire floor

Handle requisitions and purchases of office equipment and supplies

Maintain email distribution lists

Process all audit work paper requests from Bank Regulators (OCC, FRB, SEC) and ensure timely delivery for Internal Audit Division

Track all regulatory requests, process and manage deliverables to Bank Regulators for NAM region

Diners Club Card Coordinator for entire Audit division located in NAM Region

Assist in ad-hoc projects using Auto Audit Software

Prepare and coordinate audit committee materials for Board Meetings on a quarterly basis

Day to Day Administrative Operations

Citi Inc. 08/2002 – 10/2007

Administrative Assistant – Reporting to Managing Director/IA

Meeting preparations that include scheduling, material preparation, and room set up

Completion of ad-hoc administrative requests and projects in a timely and thorough manner including event planning and documentation

Process invoices and supply orders using the p2p system

Maintain efficient filing and organization system

Calendar and schedule management for busy Managing Directors

Purchasing

Phone coverage and screening

Travel planning through Concur or travel agent

Review, delegate, and organize all incoming mail, reports, information, and general correspondence

Assist in recruiting activities such as interview scheduling, candidate travel, and expense reimbursement

Expense report processing using Concur

EDUCATION

New England College of Business and Finance - MS Business, Ethics & Compliance

Fordham University - BS Business Administration

Certified Notary Public

SKILLS: Microsoft Office – Outlook, MS Word, Excel, Power point, Light Access, Auto Audit (Audit Software), Adobe Professional, P2p, Travel and Expense System – Concur, MS Teams, Sharepoint, Zoom

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