IT Administrative Specialist with 20+ Years Experience, Security
Resume:
MELISSA C. MATHIS
Phone: 423-***-**** ~ ***********@*****.*** ~ Oak Ridge, TN 37830 ~ https://www.linkedin.com/in/melissa-mathis-27667027 PROFESSIONAL SUMMARY
EDUCATION
Over 25 years of experience in Human Resources (including but limited to payroll, benefits, compensation, etc.), Bookkeeping and/or accounting work (including but not limited to QuickBooks, Quicken, etc.), Executive Administration, and data entry. I am well versed in employee relations, conflict management, employee training, employee orientation, and web design/maintenance. My experience extends to Accounts Payable/Accounts Receivable, as well as staffing support. I am proficient in all Microsoft programs and operating systems. I am results driven with strong communication skills, analytical, dependable, and self-motivated. I work efficiently with little to no supervision and I have executive-level experience.
• Coalfield High School
• Roane State Community
College
CAPABILITIES/SKILLS
• Microsoft Office
• SAP
• Skype, Teams
• QuickBooks, Quicken
• PeopleSoft HRMS
• Concur Travel Software
• Success Factors
• PALS Payroll Software
• WebMapics
• ACTS
• MET – Metrology Software
• BlueJeans Software
• SPUDS
• SharePoint
• eProp
• OATS Payroll Software
• Indico
• OneBuy Procurement
• OneTime Attendance/Payroll
• CTS- Apex CMV Inspections
• PATS Property System
• FMES
• RAIL Visual Task Board
• ServiceNow
• HRIS
• SAP/SAP Gui
• LRN Training Software
• Websites – Create/Maintain
• UCAM
• TRAVx Travel Software
• SMBS
• EDMS Document Mgmt.
• Purchasing/Procurement
• Recruiting
• Union Relations
• Training Development
• Payroll Administration
• Compensation/Benefits
• Presentation Preparation
• New Hire Orientation
• Data Entry
EXPERIENCE
04/2024 - Present
IT Business Associate/Procurement
CONSOLIDATED NUCLEAR SECURITY (CNS)/Y-12
• Support acquisition related actions outside vendors and existing contractual agreements
• Coordination with employees/Procurement Subcontract Administrators (SA), and Subject Matter Experts (SME)
• Entering requisitions into OneBuy system with strict deadlines
• Work closely with Supply Chain personnel on asset requisitions and purchase orders
• Maintain, manage, and monitor procurements, asset inventory/tracking, planning and implementing requirements/renewals, and auditing/assessing
• Maintain support contracts to ensure renewals are executed on time
• Place new orders for asset and supply purchases
• Work with vendors to acquire budgetary quotes
• Post accruals as requested
• Track and report cost savings as they occur
• Serve on procurement process improvement teams
• Process new software request in required systems
• ServiceNow hardware and software entries, along with audits
• Maintain and update personal desktop manual
• Daily work in SAP/SAP Gui
• Daily use of Microsoft Office programs (Outlook, Word, Excel, OneNote, Access, Teams, etc.)
• Complete multiple tasks in a fast-paced environment in order to meet deadlines
• Daily use of CNS/Y-12 systems (including but not limited to OneBuy, ServiceNow, SAP, Outlook, Teams, OneSource, OneTime, SharePoint, PATS, WebWhos, etc.)
• Create and maintain SharePoint for specific groups 03/2022 – 04/2024
Senior Administrative Support
CONSOLIDATED NUCLEAR SECURITY (CNS)/Y-12
• Supporting Mission Assurance, Y-12 Environment, Safety and Health (ES&H) Director – along with Transportation Safety and three other departments
• Manage Director calendar, schedule meetings (Skype, Teams, Webex)
• Scheduling of conference rooms, use of vehicles, and travel arrangements Page 2 of 4
• Manage communication/information flow with external and internal contacts
• Prepare a variety of written materials per company policies/guidelines
• Maintain DOE directives/standards and training requirements
• Obtain and maintain DOE Q-Clearance
• Tracking of internal programs (CATS, PSA, TIMM, BOP/BAP, OPS Meeting, SOE, JHA Reports, CTS Team Meetings, etc.)
• Division Training Officier (DTO) for ES&H
• Created and maintained foreign travel checklist used by all departments
• Created and maintain Commercial Motor Vehicle (CMV) tracking system
• Process CMV inspections within the internal database (CTS-Apex)
• Created and maintain traffic violations database for tracking and metrics
• Prepare monthly Transportation Safety CMV metrics
• Created and maintain SharePoint site for all groups related to ES&H 07/2020 – 03/2022
Group Admin Assistant
OAK RIDGE NATIONAL LABORATORY (ORNL)
• Support Macro-Nanomaterials Group (MACRO) and the Nuclear Structure/Nuclear Astro Physics (NS/NA) Group – along with two additional groups
• Scheduling for personnel, conference rooms, vehicle use, and others
• Communication with all groups via Outlook, Teams, phone, etc.
• Assisted with meetings for hiring process, including coordinating of interview schedules, site access, onboarding, and managing agendas and seminars
• Coordinating visits and travel according to ORNL guidelines, including reservations of conferences and domestic/international travel
• Preparer a variety of written materials per company policies/guidelines
• Establish/maintain effective working relationship with internal/external staff members
• Daily use of ORNL systems (including but not limited to PALS, PAS, RESolutions, SuccessFactors, Indico, Outlook, SharePoint, ORNL Buy, UCAMS, TravX, eProp, etc.)
• Maintain DOE directives/standards and training requirements
• Assist in preparing users projects, users to come on site or virtual meetings
• Responsibilities changed daily often based on requests from groups 01/2020 – 07/2020
UPF Document Management Control (DMC)
BECHTEL NATIONAL
• Review, log, index, distribute, maintain, retrieve, and file a wide range of project records and revision-controlled documents (drawings, specifications, supplier submittals, correspondence, material requisitions, construction work packages, change documents, etc.)
• Perform accurate data entry daily, weekly and/or monthly and adhere to data entry accuracy rates as established by the supervisor
• Assist internal/external customers with questions or concerns related to document numbering, work processes, electronic signatures, document legibility, and many others
• Assemble information needed to support project activities
• Train others in the use of software applications used for all DMC activities
• Daily responsibilities vary and change often based on request
• Note: The reason this employment is a short period is the job was not for me. It was the same thing all day long just on different documents. I am a multi- tasker and want that challenge
• Employee Onboarding
• Networking
• Analytical
• Organizational Skills
• Technically Knowledgeable
• Digital Archiving
• Process Improvement
• Vendor Relations
• Employee Relations
• Event Planning
• Wages and Salary
• Background Checks
• Benefits Package Prep.
• Document Control
• Bookkeeping/Accounting
• Time Management
• Multi-tasking/Self-Directed
• Confidentiality
Page 3 of 4
02/2016 – 01/2020
Administrative Support
OAK RIDGE NATIONAL LABORATORY (ORNL)
• Support for several groups, including S&I Welding Services, Pressure Vessels, Hoisting & Rigging, and NDE Inspections and Quality Assurance Coordinator as needed
• Prepared written and electronic materials
• Establish/Manage records system for electronic and paper filing
• Schedule meetings, conference rooms, and other resources for all groups
• Arrange travel and accommodations for visitors and/or staff members
• Greet and assist visitors when necessary
• Consistent phone coverage with a professional atmosphere
• Daily use of ORNL internal systems (listed in capabilities/skills)
• Ordering of supplies for all groups and maintaining stock
• Prepared, edit, and review procedures, correspondence, reports, and presentation materials
• Daily use of all Microsoft Office products
• Tasks can change at a moments notice based on request 09-2015 – 02/2016
Human Resource Assistant
OAK RIDGE NATIONAL LABORATORY (ORNL)
• Hired as part of internal temp system called OAS Program
• Onboarding of internal/external US and Foreign National candidates
• Process terminations, changes, and other information for employee records
• New hire orientation
• Post, maintain, edit, and close job requisitions
• Complete Employee Status Change forms as required
• Process Personnel Change Request (PCR) forms as required
• Complete Supplemental Performance Award (SPA) when required
• Process Alternate Workkplace Agreements in SAP Gui
• Run reports as requested by management through varies software programs
• Daily use of Microsoft Office products
• Within 6 months in OAS Program, transferred to permanent position 05/2008 – 10/2015
Office Manager
ADVANCED MANAGEMENT, INC.
• Maintained all office and building activities
• Managed all Human Resources responsibilities (payroll, taxes, W-2, W-4, etc.)
• Bookkeeping using QuickBooks (accounts payables, accounts receivables, payroll, reconciliations, reports, etc.)
• Prepare, bind, and distribute all training materials using PowerPoint and online assessments
• Building manager for all tenants
• Scheduling, phone coverage, email correspondence, verbal and written communication daily
• Member of Oak Ridge Chamber of Commerce
• Attended seminars and expos, prepared materials
• Responsibilities changed often based on President/Owner requests 2006 - 2008
Office Assistant
TRAUGHBER INSURANCE & FINANCIAL SERVICES, INC.
Daily office administration (assist customers with current and new auto/home/life policies, take payments and prepare bank deposits, work with insurance vendors Page 4 of 4
for best rates or policy issues, updated ERIE Insurance database system, use of office equipment, and other responsibilities as they were requested) 2002 - 2003
Office Manager
M&G PRECISION MACHINERY
Daily office administration (bookkeeping, payroll, taxes, employee benefits, vendor communication, use of office equipment, all Human Resource responsibilities)
2001 - 2003
Human Resource Generalist
TRI-STARR MANAGEMENT
Human Resource responsibilities in a Union Environment, working closely with management.
2000 - 2001
Franchise Account Associate
RUBY TUESDAY CORPORATE OFFICE
Maintain specific client accounts and every aspect of accurate information and keeping all information up to date. Customer service. 1998 - 2000
Compensation Office Associate
DENSO MANUFACTURING, MARYVILLE
• Compensation and Benefits administration. FMLA Board member, assisted employees with benefits such as Short Term Disability (STD), Long Term Disability (LTD), FMLA, paid time off (PTO), and varies other benefits. REFERENCES
Personal and professional references upon request
Contact this candidate