Administrative Support Specialist - ASAP Availability in Houston
Resume:
Stephanie Yvette James
(Local to Houston, TX; Available for an interview ASAP)
Professional Summary:
• Professional individual having experience in document management, data entry, record retrieval, and clerical support across oil & gas and engineering environment, proficient in Microsoft Excel, Word, Outlook, and SharePoint.
• Support the office in various duties, including facility and general maintenance services.
• Maintained office operations by creating documents, organizing documents, storing, managing, and tracking company documents.
• Will need to process, organize, and maintain documents, adhere to the company's document lifecycle procedures, and archive inactive records by the records retention schedule. Maintain a computer database of all filed documentation that ensures fast retrieval of documents.
• Collect and maintain files of the latest revision-level documentation necessary to define product configuration and control manufacturing processes.
• Knowledge of certificates of analysis (COAT), entry skills in addition to strong communication skills.
• Completing data books for the Customers promptly, checking for the U1A's, Alignment reports, Coolers, MTR'S, skids, Drawing Release Ga, ISO, PIP, Structural, and Vessel.
• Updating the Excel Spreadsheet in the System on what Documents have come in and logging them keeping track of what is still Pending approval for release from the Shop Tracking the Project Manager’s Schedule on production with the level of completion from not started to 20% completed to 100%.
• Also using EDMS software system used to track and Manage Documents of various versions.
• Concerning other users digital Documents create And Modified Documents.
• Confirming Documents from Paper to Hard Copies Running Weekly Reports Checking Court Documents for changes in ownership on Oil gas Leases. Reviewing Legacy payments and placing them into the correct Database.
• Keeping track of incoming Correspondence Via- Email and Fax. Land files. Responding to Amendments for updates from potential Buys or Deceased owners
• Sending the titles to the courts to be changed to new owners. Categorizing as working in SharePoint. Use the Excel spreadsheet to update the system for any new changes.
• Scanning, Coping, checking MTR Drawing and National Board Numbers.
• Works with Land Files, leases, Deeds, Assignments Contracts. Skills:
• EDMS
• SharePoint
• Adobe Pro
• NetShare
• Data Entry
• Record Keeping
• Excel spreadsheets
• Documentación.
• Digital Documentación
• Document Control
• Filing
• Retrieving
• Scanning documents
• Printing
• Administrative Duties
• Microsoft Word
• Fax
Education & Certifications:
• Vocational, Harvest Vocational College 1985
• High School Diploma, Sam Houston High School, 1983 Work Experience:
KBR Kellogg Brown & Roots Nov 2023 – Jul 2025
Document Control Analysis
Responsibilities:
• Works with Land Files, leases, Deeds, Assignments Contracts
• Review land records Organize files and land records.
• Review the Right of Way.
• Inputs and reviews and revises Contract data.
• Organized Land records using the database.
• Prep files work with Acquisitions and land records redacting records migration of records over to hard copy.
• Inputting Data by merging old files with new files in the database.
• Working in SharePoint and Adobe Pro, NetShare, Clean up Document files Scanning documents well map and Contracts Abstract alignment.
• Deeds and leases Contracts. Redacting old files. Works with Amendment of ownership. Occidental Petroleum Company/ Dragan Personnel Jun 2022 – Nov 2023 Document Control Specialist
Responsibilities:
• Prepping Files and Setting up the lease Contracts, Corresponding titles, and amendments.
• Make sure all the documents are in good standing Checking the Correct Format.
• Confirming Documents from Paper to Hard Copies Running Weekly Reports Checking Court Documents for changes in ownership on Oil gas Leases
• Reviewing Legacy payments and placing them into the correct Database.
• Keeping track of incoming Correspondence Via- Email and Fax. Land files.
• Responding to Amendments for updates from potential Buys or Deceased owners
• Sending the titles to the courts to be changed to new owners. Categorizing as working in SharePoint.
• Use the Excel spreadsheet to update the system for any new changes.
• Scanning, Coping checking MTR Drawing and National Board Numbers. Virginia Employment Commission Aug 2021 – May 2022 Deloitte/ 4CI Consultant’s Group
Responsibilities:
• Customer Services Agent:
• Taking calls Daily from Clients calling to file for unemployment Insurance Claims
• Making sure the reach call is handled promptly.
• Verifying promptly questing information to authenticate the call is with the correct claimant assisting the caller by providing any updated information that may have their claim on hold are pending information assisting the claimant with updated information to help move their claim along for the process.
• Working in the back office, being Crossed trained on pending issues From the Employer.
• Verification as to why the claimant is separated from the job.
• Though no fault of their own by checking the return Correspondence that was sent to the Claimant’s Employer and properly updating the System.
CDC / Maximus / K Force May 2021 – Aug 2021
Customer Services Representative
Responsibilities:
• Call Center Representative Responsible for Making sure the citizen.
• Having the correct information needed to make informed decisions about the COVID-19 known as the Coronavirus answers all incoming calls regarding Covid.
• Reading all updates setting appointments assisting with transportation.
• Adding demographic Information as needed transfer callers with language.
• Barriers to the proper Queue.
• Checking the PR and job aids making sure the Information is correct with the CDC Standards checking the Daily Pre- Shift.
• Briefing before the start of each shift Login into AWS, CRS, Outlook, one Login, Microsoft Office 365 checking adding call notes asking the Customer.
• For Portnet information that can provide them with as many resources.
• Updating the information by checking the Zip code as well as the Address and
• Phone before transferring the call to the Survey line and closing out the call.
• Documenting Information that was given to the Customer adding any extra
• Notes making sure all the caller Questions were answered. JPMorgan Chase Jul 2019 – Mar 2021
Executive Assistant at The Judge Group
Responsibilities:
• Currently Supporting 9 Executive Banker's
• Maintaining their expenses Reports their Calendars Travel, Hotel, Car meeting Conference Room Bookings. Processing mail Distribution, restocking the cafe areas.
• Checking the printer and ordering Supplies.
Spitzer Industries/ Aerotek Staffing - Houston, TX Nov 2018 – Apr 2019 Document Control Specialist at Spitzer Industries/Aerotek Staffing Agency Responsibilities:
• Support the office in various duties, including facility and general maintenance services.
• Maintained office operations by creating documents, organizing documents, storing, managing, and tracking company documents.
• Will need to process, organize, and maintain documents, adhere to the company's document lifecycle procedures, and archive inactive records by the records retention schedule.
• Maintain a computer database of all filed documentation that ensures fast retrieval of documents.
• Perform clerical typing duties to generate documents, as necessary.
• Collect and maintain files of the latest revision-level documentation necessary to define product configuration and control manufacturing processes.
• Knowledge of certificates of analysis (COAT), entry skills in addition to strong communication skills.
• Completing data books for the Customers promptly, checking for the U1A's, Alignment reports, Coolers, MTR'S, skids, Drawing Release Ga, ISO, PIP, Structural, and Vessel.
• Updating the Excel Spreadsheet in the System on what Documents have come in and logging them keeping track of what is still Pending approval for release from the Shop Tracking the Project Manager’s Schedule on production with the level of completion from not started to 20% completed to 100%.
• Also using EDMS software system used to track and Manage Documents of various versions.
• Concerning other users digital Documents create And Modified Documents. Coca-Cola Refreshment Nov 2014 – Jun 2015
Planner Assistant (Contract)
Responsibilities:
• Assist the planner in Scheduling their Delivery Appointments.
• Responsible for Calling the Customer to verify the location and time of the Appointment.
• Performs Administrative Duties Documenting, Data Entry. Employment Gap Aug 2014 – Nov 2014
• Took time off
• Sought employment
Exterran Oil Gas Holding May 2014 – Jul 2014
Administrative Assistant (Contract)
Responsibilities:
• Performed duties too varied and Diverse to be Classified in any specific office clerical.
• Responsible for Sending the Requisition to the Chain Management Department for Review
• Assisted with New Share Point Libraries Standards & Procedures with the integrated Project Team.
• Created Documents and added information to the library.
• Concessions, Production Sharing Agreements (pass).
• Responsible for Scanning Documents uploading and Assisting the Document Control Department
• Responsible for Billing Reconciliation Oil Gas Contracts Entered Observation Cards into the Impact System for the QHSE Department Enter Contract Timesheet into the System as well. AIG American Insurances General Retirement Feb 2014 – May 2014 Customer care Specialist (Contract) Assisted Clients Responsibilities:
• With their 401(k) Annuity, 501 (b) Loans cash Disbursements stock options.
• Responsible for Changing their investments on the Stock Market checking their plans on Lotus Notes to confirm if the Client qualifies for the Transactions.
• Responsible for Explaining to the Client what is requested for each transaction Check the Security of each Call if the Client does not provide the correct information the Client Will not have access to the Account information without the proper credentials Each Call is answered promptly.
• Worked in about 8 Different Software Systems with 2 Computer Monitors and handled any Questions the Customers may have taking Follow-up calls
• Assisted Clients with Closing out their accounts and having the accounts
• Transferred to another firm is Simply Closing the account out indefinitely
• Responsible for setting up the appointment of the members for them to talk to their Financial Advisor. Employment Gap Jan 2014 – Mar 2014
• Sought employment
Universal American Sep2013 – Jan 2014
Texans Plus Agent Assistant (Contract Universal American,) Responsibilities:
• Implemented Field agents with Setting up appointments for Clients Checking the System for Available Doctors in the area as Requested by the agent checking Medication Insurance Verification Specialist Handling Insurances Verification working with GE Centricity Software Verification for Physician
• Services, Pre-Certification Authorizations, Checking Pre-Verification, Authorization, and Referrals Required by the Doctor and payer or insurance carrier Required by Documentation to support Patient Treatment.
• Make sure the Client is under the Texan Plus plan.
• Running the Morning report for the Agents kept appointments
• Managed Follow-up Calls rescheduling appointments for the agent's Confirmed the Appointment through the Customer Care Center, having the Customer Care Center Confirm the Appointment by Receiving a Confirmation number.
• Managed the Supplies for the entire agents as well as faxing Coping. Employment Gap Nov 2012 – Sep 2013
Took some short courses on computer
Sought for employment
Shell Oil Company Oct 2012 – Oct 2012
Executive assistant -Upstream Division (Contract)
Responsibilities:
• Assisted the V.P of the Shell Oil (SEPCO) Group
• Maintained Outlook Calendar sending out meeting notices, scheduling webcams Setting up Travel Arrangements Booking Conference Room Meetings Making sure that the Calendar is set for the month
• Made changes to memos as needed and assisted other Colleagues in the Department as needed also Handled Expense Reports
• Took calls making sure all Reports are completed promptly. Employment Gap Mar 2012 – Nov 2012
Attended several part-time
Sought employment
CH2M Hill Engineers INC/Shell Oil Gas Company (Over 6 years) Aug 2005 – Mar 2012 Administrative Assistant II
Responsibilities:
• Implemented incoming Calls from Employees Booking Conference Rooms for meetings
• Facilitated work orders, prepared job tickets, worked in a call center environment, and took Approximately 200 calls per day.
• Answered customer requests and Questions Developed and Maintained a Comprehensive knowledge of percent and prepared Outgoing Mails, Emails, IM Microsoft, Word Documents, PowerPoint, windows up
• Managed over 370 phone calls daily, Database Software (Oracle, Access, etc.) using outlook Monitoring the calendar sending out meeting notices
• Completed expenses reports.
• Worked with the procurement Managers on different projects, Contract analysts, and Contract Engineers representing international Petroleum Companies, Contractors, and sub-Contractors in The Petroleum Industry. Exterran Jun 2004 – Aug 2005
Document Control Specialist
Responsibilities:
• Responsible for uploading Documents into the System as sting with Data books and processing vessel packages checking the TIPS from the Shop as they come in for proper Documents.
• Scans Process all Documents into Q-Dox and Send E-mails to the Shop for Follow-up Documents.
• Process Documents that have been outsourced from Different Vendors.
• Check pending paint reports and travelers.
• Input National Board. Numbers update Hydro Date finds Nameplates for NB#.
• Ensure all packages are checked out on the log.
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