Property Manager with Operations Expertise
Resume:
JEAN ROSE
LAVENTE/Property Manager
EDUCATION
Bachelor Of Science in Business
Administration
Major in Marketing Management
Laguna College of Business and Arts,
Calamba, City Laguna
April 2013
SKILLS
Accounts Payable and
Receivable
Monetary Transactions
Budget Development
VAT Returns
Customer Service Management
Handling Complaints
Administration and Operations
Leadership and Change
Management
Enforce Policies
CONTACT
Looc, Calamba, Laguna
***************@*****.***
***************@*****.***.**
CHARACTER
REFERENCE
PROFILE
Organized candidate experienced in supervising clerical staff and providing administrative support. Skilled in creating and maintaining efficient office systems, streamlining office operations, and ensuring the accuracy of data entry. Proven track record of fostering strong customer service relationships, increasing staff morale, and exceeding customer satisfaction goals. Looking to leverage my knowledge and experience into a role as Property Manager PROFESSIONAL EXPERIENCE
Property Manager Stewards Property Management
October 2023 – Present 1624-C Merced St. Brgy. 683 Client: Amaia Scapes Laguna HOAI Paco, Manila, 1008 Philippines Location: Calamba City Laguna
Administrative Functions
Carries out a physical inspection of the property of the project regularly to ensure that objectives and prescribed standards are attained.
Develops and recommends a medium-term plan for the operation, maintenance of capital assets preservation, and upgrade of project property value enhancement.
Prepares and implements labor, materials, and utilities cost control programs to achieve savings with particular attention to utilities and fuel.
Ensure that house rules and regulations as well as other policies are strictly implemented and provide relevant training and information campaign as needed.
Maintains and provides an up-to-date ownership and occupancy roll program.
Maintains a registry of move-ins and move-outs supervises these tasks and orients new residents and their household staff on the policies, rules, and regulations implemented effect in the property or project.
Established and maintained a uniform operational and financial reporting procedure on a monthly, quarterly, and annual basis.
Prepares annual operational and capital expense budgets, cash flow, and management accounting reports.
Assist the owner, when requested, with the administration of insurance or the project or property.
Assist the Board of Directors/Management in the analysis and comparison of actual and budgeted expenses for the project including extraordinary or unbudgeted items, irregularities, and other aspects of financial management.
Collect dues and other assessments and take necessary measures to ensure prompt payment and minimize delinquencies.
Financial Functions
With the assistance of the Property Accountant and Admin/Accounting Assistant; maintain proper records of all transactions and reports to the unit owner, in a clear and uniform procedure, on a daily, monthly, quarterly, and annual basis. These reports include but are not limited to:
o Daily Cash Position
o Monthly Financial Report
o Monthly Variance Report with comments on Financial Highlights o Statement of Capital Expenditures
o Quarterly Summary with Variance Analysis
o Annual Cash Flow and Financial Statements
Charina Camitan
Accounting Manager
Sampo Molding and Assembly
Industry Corp.
***************@*****.***
Michael Fulla
Chief Finance Officer
Sta. Elena Properties, Inc.
*****.*******@*****.***
Jean Jacqueline Horca
PIDCN Engineering Coord.
Fluor Corporation
*************@*****.***
o Annual Budget Forecast
Engineering
With the assistance of the Property Roving Engineer: o Ensure that the property or project-related appurtenances are maintained to the highest standards
o Design and implement a planned preventive maintenance program for the building and equipment
o Effect minor maintenance and repairs as a matter of routine including emergency repairs
o Supervises and coordinates with suppliers and contractors on all maintenance works, conducting regular evaluations on effectiveness and efficiency.
o Maintains records of and gives prompt attention to complaints and requests of the unit and or residents to make necessary actions and recommendations.
o Ensure that all maintenance programs for the equipment and facilities of the project or property are executed per schedule to minimize equipment downtime.
General Administrative
Assist unit owners in invitation, selecting engagement, and managing various concessionaries in the project or property.
Assist unit owners and their committees in carrying out various social and community activities.
Ensure that the safety and security aspects of the property are maintained at all times by designing and implementing and security, safety, and emergency management plan for the property.
Admin & Accounting Supervisor WILSERV Multipurpose January 2017 – October 2023 Cooperative, Makati City, Client: Amaia Scapes Laguna HOAI Philippines
Location: Calamba City Laguna
Administrative Functions
Assist homeowners with their concerns and complaints and take initiative action.
Ensure the house rules and regulations as well as the other policies are strictly implemented.
Maintain registry move-ins and move-outs, supervise these tasks, and educate residents and their household staff on the policies, rules, and regulations.
Assist Homeowners with their application for home improvements based on the Deed of Restrictions.
Assist contractors and workers, informing them about the house rules during the ongoing construction of the units.
Coordinating with the security guard for the safety-related concerns of the owner of the unit and taking initiative actions.
Control reservation of function rooms/ amenities.
Prepare demand letters for delinquent members of the association.
Answered phone calls and acted on various requests of the residents.
Secure filing of records and important documents.
Assist Accounting/ admin works.
Assist BOD and property manager/ Management in analysing and comparing actual and budgeted expenses for projects including unbudgeted items, irregularities, and other aspects of financial management.
Financial Function
Supervising HOA Account Receivables and Accounts Payables.
Assessing and taking necessary measures to ensure prompt payment and minimize delinquencies.
Prepare and monitor monthly billings and other revenues and ensure that they are sent to the clients.
Prepares and issues official receipts and ascertains that all collections are deposited regularly.
Monitor Construction Bond Collections.
Prepare Monthly report (Monthly Collection Report, Bank Reconciliation, prepare Property Manager’s Report Expenses and Collection).
Prepare data for financial statements.
Assist Board Meetings, Prepare letters, minutes, and Board Resolution.
Handling inventory of official, acknowledgment, and provisional receipts. Accounting Staff
January 2015 – December 2016
Sampo Molding and Assembly Industry
Corp. Calamba City, Laguna.
Monitor daily and Monthly sales, accounts Receivable, and aging of accounts receivable.
Responsible for Monthly remittance of the customer posting through SAP Banking
Prepare an internal report for management and an external report for the government.
Monthly Inventory Posting through SAP Business One
Responsible for Monthly and annual PEZA Report
Responsible for Monthly, Quarterly, and annual PSA Report
Responsible for ICC (Importers Clearance Certificate) compliance Report
Sub-DCC (Document Controller Clerk)
Tax Compliance
Withholding Tax- Compensation, and Tax-Expanded. (BIR- EFPS)
Responsible for preparation of 2307 (Creditable withholding Tax)
Monthly Alpha list of Payee (MAP) Alpha list Data Entry System
Monthly and Quarterly VAT Report (VAT relief system, E- Submission, and EFPS)
I hereby certify that all information above stated is true and correct to the best of my abilities.
JEAN ROSE M. LAVENTE
Applicant
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