Accounts Payable/Payroll Specialist with GL Expertise

Melissa Edmundson

915-***-**** *********.**@*****.***

Hard-working and enthusiastic individual with years of accounting, manufacturing, and office administration experience. Accurate, organized, problem solving skills, and high attention to detail. Outstanding ability to multi-task. Fast learner with a demonstrated adaptability to new technology and procedures. Excellent team player and willingness to go above and beyond the job description.

Skills

GL/Journal Entries

Cashflow

Bank Reconciliations

Payroll ADP/Paycom/UKG WFM/Kronos

Data Entry 17k kph

ProLiant/SharePoint/Workday/NetSuite

FEMA Certificate

HIPAA compliance; 3 years Hospital

Epicor Kinetic ERP System, PeopleSoft

Excel, Word, PowerPoint

Oracle/AS400 LX, Coupa, SAP & Meditech System

LDN Certificate Leadership Training

Education

B.S. in Accounting

Park University – El Paso, Texas May 2022

Associate of Arts in Business Administration May 1999

El Paso Community College – El Paso, Texas

High School Diploma June 1989

Ysleta High School – El Paso, Texas

Experience

Staff Accountant/Payroll July 2025 – Current

Asset Protection & Security Services - El Paso, TX

Manage payroll, calculations, reports, and general ledger accounts. Manage the process of account reconciliations, account balances and journal entries. Collect payroll information, timesheet data, and responsible for entering data into software systems, payroll, and administrative databases which include commissions, tax deductions, benefits, calculating pay. Keep accurate and detailed records of all payroll transactions and documentation. Answer payroll-related concerns, resolve issues. Process payroll journal entries for posting to GL. Reconcile bank accounts against GL account. Assist Accounts Payable with invoices and other daily functions when needed.

Accounting Specialist/Payroll Administrator March 2023 – April 2025

Deployed Services - REMOTE -El Paso, Texas

Payroll:

Worked on a new hire list verifying federal taxes, state taxes withholdings and direct deposits and researching any issues.

Applying information based on W-4 submitted through the onboarding system.

Pull electronic timecards and review downloaded information for completeness and accuracy.

Contact various department supervisors for any missed items. Update terms and leave employee pay in UKG system.

Complete internal management reports from system software to include the new hire report.

Work returned deposits and reimbursements sent over by the assistant controller.

Work with and handle sensitive financial information with confidentiality.

Manage, implement, maintain, and review payroll process and all garnishments, taxes, child support and other deductions.

Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.

Accounting:

Worked with vendor invoices, vendor set up management, W-9 1099 set up management, verified contracts for vendor/consultant payments, expense reports, wire, ach and online payments.

Worked with all departments for approvals. Worked with procurement to verify purchase orders in NetSuite and Coupa. Ran balance sheet, aging report and presentment report for Friday payouts.

Staff Accountant/Payroll March 2022 –March 2023

ReadyOne Industries - El Paso, TX

Manage payroll financial records, reports, and general ledger accounts. Manage the process of account reconciliations, account balances and journal entries. Collect payroll information, timesheet data, and responsible for entering data into software systems, payroll, and administrative databases which include commissions, tax deductions, benefits, calculating pay. Keep accurate and detailed records of all payroll transactions and documentation. Answer payroll-related concerns, resolve issues, and prepare direct labor and indirect labor reports regularly for management to evaluate. Process payroll journal entries for posting to GL. Reconcile bank accounts against GL account. Assist Accounts Payable with invoices and other daily functions when needed.

Accounting Lead AP/AR Analyst Feb 2016 – Feb 2022

Handgards - El Paso, TX

Prepare daily cash flow report. In charge of international wire payments made on all containers for products imported by our suppliers. Work with imports to pay logistic ocean and air freight payments. Bank analysis of all international templates and payments. Monitor and analyze invoices match our system for payment. Clear cash in advance and allocate payments as product is received. Pay wires and ACH payments. Back up for all domestic payments and issues. Match vendor invoices, purchase orders, code, post, and enter in system for processing payments accordingly. Issue expenses, wires and refunds as needed.

Perform daily reconciliations to the GL and reconcile vendor payments and bank statements on a weekly basis. Monitor aging report. Set up and update new vendors in the system. Process month end journal entries, accrual, reversal, and corrections on journal entries. Download bank statements, prepare, process, and post cash applications (Lockbox, ACH, Wire) in system. Bill all customer orders. Run weekly open AR aging analysis, export to excel and organize into a pivot table showing all past due invoices, deductions, short pay, and bill backs needing attention. Discuss with analysts on a weekly basis everything showing over 180 days. Work with customers on processing deductions, including bill backs, promotions, and short payments. Run query for EOD (end of day) and use for balancing end of day report sent to the senior accountant. Run all reports for month end closing which include, the aging report, trial balance report for US and the trial balance report for Canada.

Accounts Payable and Human Resources Feb 2015 – Feb 2016

Accountemps and El Paso Specialty Hospital - El Paso, TX

Accounts Payable:

Match purchase orders, code, post, and file accounts payable invoices. Weekly check run and distribute payments accordingly. Issue express checks and patient refunds as needed. Reconcile vendor and bank statements monthly. Set up and update new vendors in the system. Submit monthly sales tax return and payment. Post month end journal entries, accrual, reversal, and correction journal entries. Assist CFO with analyzing and updating excel spreadsheets.

Human Resources:

Assist Human Resource Manager with monitoring ADP system for payroll processing, issues and documents requested by employees. Prepare and maintain employee files and records are up to date with forms, changes, and employee credentials. Reconcile employee time off and pay coincide with ADP. Run background checks, call references, prepare new hire folders, benefit packets, perform mini orientations and adhere to HIPAA policy. Assign health stream courses, learning events and exams for all new clinical and non- clinical employees.

Issue security badge, ID badge for access into building and update communication board. Training in medical credentialing for new hire physicians.

Lead Accounting Disbursement Specialist July 2006 – December 2013

Amtrak - El Paso, Texas

Guide and oversee day to day functions for the finance revenue operation. Responsibilities include supervising between 10 – 15 accounting clerks in my department. Assign, schedule, train employees and communicate job expectations. Process data and in source documents which include train tickets, bus tickets, station sales, invoices, and food or beverage sales received from train stations all throughout the U.S.

Audit source documents scanned into the system for errors. Research unresolved issues to determine reasons for errors and reworks. Recommend action to accounting clerks to resolve discrepancies.

Update SAP system, inquiring employee ID number, apply credit or debit for shortage or overage, credit card, cash purchase documents, POS account for sales and ensure correct revenue is reported by on board service attendants. Verify processed documents, pack, update transmittal sheet and prepare boxed up documents on rack are labeled accordingly in case of recall and are ready for shipping to the Amtrak Inspector General office for storage. Support management projects in a timely manner, in executing department planning and evaluating company goals and objectives to meet the monthly budget at month-end.

Ability to work in a fast-paced environment, and possess strong financial, analytical and research skills.

References

Kerry McSweeney – Director of Accounting at Deployed Services 813-***-****

Idania De Jesus – Payroll Operations Manager at Deployed Services 773-***-****

Michelle Calderon – Director of Housekeeping and Operations at Deployed Services 575-***-****

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