Executive Administrative & HR Operations Specialist
Resume:
Marie Moye
*********@*****.***
Executive Administrative Professional Executive Assistant HR Operations Specialist
Professional Summary
Executive Administrative Professional with 15+ years of experience supporting executive leadership, HR operations, and complex organizational initiatives. Extensive background in executive support, HR administration, benefits coordination, onboarding, compliance, and employee relations. Trusted partner to senior leaders, recognized for discretion, sound judgment, process improvement, and the ability to manage confidential information in fast-paced environments. U.S. Army veteran with a strong commitment to service excellence and operational efficiency.
Core Competencies
Executive & Senior Leadership Support
Executive Administrative Operations
Complex Calendar & Meeting Management
Confidential & Sensitive Information Handling
HR Operations, Benefits & Compliance
Onboarding & Employee Orientation
Executive Correspondence & Communications
Cross-Functional & Stakeholder Coordination
Travel, Expense & Budget Administration
Project, Event & Training Coordination
HRIS, Payroll & Timekeeping Systems
Microsoft Office & Collaboration Tools
Professional Experience
HR & Benefits Specialist
Regency Management Services, LLC Brandywine, MD
Jan 2024 – Present
Administer FMLA, short-term and long-term disability, and leave of absence programs for 250+ employees, ensuring compliance with federal and state regulations.
Guide employees through leave and benefits processes, providing clear communication, documentation requirements, and status updates.
Manage open enrollment and new-hire benefits enrollment for medical, dental, vision, life insurance, and 401(k) plans.
Collaborate with insurance carriers and third-party administrators to resolve claims, billing discrepancies, and eligibility issues.
Conduct benefits orientations and informational sessions to improve employee understanding and engagement.
Maintain accurate employee records within HRIS and ensure timely updates to payroll systems.
Streamline benefits and administrative processes, reducing errors and improving response time to employee inquiries.
HR Assistant
Vectrus LLC (Contractor with Stillwater Human Capital) California, MD
Sept 2021 – Feb 2022
Supported daily HR and administrative operations, including data entry, records management, and employee inquiries.
Processed I-9 documentation through E-Verify, ensuring full federal compliance.
Provided guidance on HR policies and procedures, escalating complex matters to senior HR leadership.
Assisted with policy development, process improvements, and executive administrative support.
HR Coordinator
Dominion Cove Point (Contractor with Spectraforce) Lusby, MD
Dec 2015 – Jul 2020
Managed onboarding for 185+ employees supporting a $4B Natural Gas Liquefaction Project.
Created onboarding systems, schedules, and processes for domestic and international hires.
Administered technical assessments for operators, mechanics, and electricians.
Coordinated logistics for multi-day orientation sessions and leadership briefings.
Developed executive dashboards, employee communications, announcements, and staff bios.
Served as liaison between site operations, corporate HR, and executive leadership.
Administrative Assistant
Kaiser Permanente Largo, MD
Jan 2013 – Dec 2015
Provided administrative and HR-related support, including data tracking, travel processing, and executive correspondence.
Assisted with employee meetings, recognition events, and award programs.
Contributed to a Pharmacy Customer Service Project, earning a recognition award from the late CEO Bernard Tyson.
Executive Administrative Assistant
Koch Companies – Public Sector Washington, DC
Aug 2007 – Jun 2012
Supported Director of Environmental Services with executive communications, scheduling, and expense management.
Coordinated large-scale meetings and executive events, including logistics, catering, and audiovisual support.
Drafted internal and external communications on behalf of executive leadership.
Additional Experience
Advertising & Marketing Assistant, Viamedia Inc. – Washington, DC
Executive Administrative Assistant, Gladys Spellman Nursing Center – Cheverly, MD
Clerk Typist / Proofer, Federal Bureau of Investigation – Washington, DC
Certifications & Technical Skills
Edison Electric Institute (EEI) Test Administrator
HR Systems: ADP, Kronos, E-Verify, Paycom, SyncHR
Payroll & Timekeeping Administration
Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
Project, Event & Executive Coordination
Online AI courses through Coursiv
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