Executive Administrative Manager with TS/SCI clearance
Resume:
UNCLASSIFIED
Jose M. Becerra-Murillo Page * of *
UNCLASSIFIED
JOSE M. BECERRA-MURILLO
*** *. ******* ****, *** Valley, NV 89433-7716
****.*.*******@*******.***
EXPERIENCE SUMMARY
Versatile professional with 25 years of diverse experience in front office and administrative management, financial management, personnel supervision, training, and customer relations within Flag and operational level commands.
AREAS OF EXPERTISE
Top Secret / SCI Clearance (Adjudicated March 2023) with CI Polygraph (U.S. Citizen)
Provides advice and consultation to management, Department Heads, Program Directors and supervisors, regarding command and staff tasking and action items.
Strong analytical and communication skills; organized, and adept in research, analysis, and problem solving. In-depth knowledge of Navy Directives and policies.
Over 19 years combined experience as an Executive Assistant to Flag Officers and Chiefs of Staff.
Vast experience in scheduling itineraries for senior officials; analyzing and preparing briefing materials, discussion points/agenda, executive summaries for meetings, conferences and facilities, transportation and billeting coordination and security for official travel.
Expert manager of the government Defense Travel System and Government Credit Card Program. CORE COMPETENCIES
Front Office Management Leadership and Supervision Administrative Program Management Problem Solving
Senior Staff Coordination Decision Making
MILITARY EXPERIENCES
Program Manager/Administration Officer August 2024 to present National Defense University – Washington, DC
Oversee the contractor’s technical efforts to ensure that its performance is in strict accordance with the terms and conditions of the contract and subsequent orders. Be the primary interface between the contractor and the Contracting Officer on matters pertaining to the contractor’s performance. Assuring prompt inspection and acceptance or rejection of reports, deliverables, and invoices in Wide Area Workflow.
Provides expert assistance in organizational structure, billet tracking management, facilities management, command awards, inventory tracking, supplies, training and management support functions to senior level directors.
Perform timekeeping/payroll for division employees using DAI. Ensure employees are trained in how to access and input their hours into DAI. Submit timecards for members that are out of the office/unable to access DAI. Defense Travel System (DTS) – ODTA • Direct members to the NDU SharePoint site for initiating travel approval.
Develop packages for contracting and Government Purchasing Card (GPC) actions and submit the requests in DAI. This requires coordinating with RMD, OSD-P, FLC, and GSA as necessary to fund CASL/OSD-P initiatives.
Support the creation of the CASL Budget for future years. Maintain the status of current funding during bi-weekly Director meetings and more frequently as we near the end of the Fiscal Year. Work with RMD to load funding in DTS for routine and Professional Development travel.
The protocol coordinator with foreign allied nations in support of multicultural and multinational exercises involving multiple agencies from an array of countries and embassies. UNCLASSIFIED
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Senior Executive Assistant June 2023 to August 2024 Director, Intelligence & Security (Office of the Under Secretary for Defense) Pentagon, Washington, DC
Principal Manager: Coordinated travel for the Director ensuring all necessary arrangements for travel, with flight reservations, transportation and appointments are confirmed within tight deadlines.
Protocol lead: Coordinated with multiple departments within the intelligence community for prospective visits with local or external foreign visitors.
Coordinated briefings, meetings, and events. Assists with development of routine responses to incoming correspondence from organization, and external agency response and communications.
Interfaced and updated the Director daily on Personnel, Manning and Organization Taskers affecting mission and readiness. Has strong service orientation providing status reports on administrative tasks correlating with outside agencies on time sensitive projects and support activities.
Interacts with internal leaders and offices, DoD and other government agencies to ensure understanding of priorities.
Managed and guided staff on Secretary of Defense Policy requirements affecting the Intelligence Community and Department of Defense (DoD) with daily meeting updates on competing priorities.
Tracked and managed congressional responses via CATMS, SharePoint and internal tracking methods ensuring timely responses to Pentagon leadership, Congress and Senate offices.
Reviewed assigned, prepared, and tracked correspondence to ensure proper coordination, correctness, timeliness, and completion of assigned actions for the information and signature of Director-level management officials; proofed, edited and distributed correspondence as necessary.
Successfully arranged strategic meetings within a complex matrix structured team supporting daily activity initiatives via Microsoft TEAMS and classified VTC systems with external organizations.
Provides general support roles to improve business processes and anticipate upcoming workload while also providing support related to Agency activities such as industry events, and DoD matters. Executive Assistant July 2022 to June 2023
Deputy Chief of Staff, G-6 Pentagon, Washington, DC
Supports and provides continuity of G-6 operations with the complete oversight of the daily administrative actions and TMT coordination, awards and 3-Star level correspondence.
Sole coordinator between the Under Secretary of the Army, Vice Chief of Staff of the Army and G level office within the Pentagon.
Plans and coordinates executive travel with the Pentagon Executive Motorpool and U.S. travel within the U.S.A. supporting various Signal community site visits.
Expert communicator. Maintained close and highly responsive relationship to the day-to-day activities of Senior Executives and G-6 deputies.
Prepared daily read book unclassified and classified binders for USA/VCSA level meetings
Sanitized spaces daily of all classified material by properly storing and securing it in a safe.
Coordinated with multiple embassies for future engagement opportunities with the G-6.
Worked with Congressional Staff coordinating and establishing time sensitive congressional meeting requirements and deadlines in support of HASC-D and TMT level taskers.
Sets up and monitors daily classified and unclassified SVTC and MS TEAMS’ meetings supporting the daily operations of the G-6 mission.
Coordinated with industry Chief Executive Officers (CEO’s) with meeting engagements involving the support of contracts for the U.S. Army
Protocol expert: Successfully coordinated and managed delegate level visits from local and foreign ally countries in successful Unison with internal teams. UNCLASSIFIED
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Senior Executive Assistant June 2021-July 2022
Office of the Under Secretary of Defense for Intelligence & Security, Pentagon, Washington, DC
Provides expert assistance in organizational structure, billet tracking management, facilities management through MAXIMO, awards, inventory tracking, supplies, training and management support functions to senior level directors.
Updated Director daily on Personnel, Manning and Command Taskers affecting mission and operational readiness. Provided status reports on administrative tasks correlating with outside federal agencies on time sensitive projects and support roles.
Defense Travel System (DTS) assistant reviewer of travel funds more than $2 million for operation Project MAVEN and global travel interests.
Processed all incoming and outcoming team profiles for new personnel accounts arriving to the organization. Ensuring all adequate correspondence was submitted, processed and filed efficiently for a team of 150 personnel.
Tracked and managed congressional responses via CATMS, SharePoint and internal tracking methods ensuring timely responses to Congress and Senate offices.
Assistant Security Manager. Ensured integrity of SCIFF processing all visiting personnel verifying appropriate clearance levels for highly classified meetings.
Virtual manager arranging strategic meetings supporting daily mission initiatives via Microsoft Office 365 Microsoft TEAMS with stakeholders and agencies of interest.
Prepared legal books in response to congressional matters involving Senate and Congressional Inquiries involving national security. The quick and timely response assisted with passing law that supported the United States initiatives relating to supportive programs.
Protocol Manager: Coordinated with federal government agencies on site visits by senior personnel. Senior Executive Assistant Jun 2020 – Jun 2021
Naval Sea Systems Command / Program Executive Office, Ships, Washington Navy Yard, DC
Provides expert assistance in organizational structure, billet tracking management, position descriptions, facilities management, awards, time keeping, inventory tracking, supplies, training and management support functions using SharePoint and internal share drives.
Government reviewer and assessment of deliverables and products fully coordinating with stakeholders providing periodic reports to government leads on active and completed tasks.
Track, manage and update Billet Identification Number (BIN) listing improving NAVSEA processes, reconciling BIN discrepancies.
Developed detailed organizational charts and related documents consistent with the Team Ships’ charter and mission/function statement.
DTS Program Manager coordinated a stringent $250K fiscal year budget plan for operational travel supporting test, research and development tasks as well as funds for interns. Assisted financial planners with auditing, tracking and monitoring stringent funds to essential travel only.
Record and maintain sensitive management, program and corporate data in accordance with Navy PII policy and procedure.
Virtual Team Manager assisted Executive level staff coordinate strategic virtual meetings via Microsoft Office 365 MS TEAMS and Zoom with Pentagon and external agencies supporting mission interests.
Legal expert in preparing, drafting responses to Senate and Congressional inquiries involving national security and national defense protocols.
Protocol Liaison: Principal coordinator with foreign allied partners on projects supporting national interests and defense partnerships in critical exchange programs. UNCLASSIFIED
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Senior Program Analyst Dec 2015 – Jun 2020
Naval Sea Systems Command Washington Navy Yard, D.C.
Coordinated with various program managers from 11 friendly allied nations on promulgating security and administrative functions of the Maritime Theater Missile Defense (MTMD) Forum and missile and testing programs in support of FORMIDABLE SHIELD 2017.
As Senior Program Analyst, key player in 5 successful Flag level discussions with foreign counterparts which promulgated support of initial Range Safety Working Groups in United Kingdom.
Defense Travel System (DTS) Program Manager overseeing over $350K in command annual budget. Audited a complex travel budget that has not been conducted in years which allowed the Navy to recoup excess funds distributed to stagnant claims and expenditures.
Established an extensive review travel tracker to review and maintain currency of extensive administrative, command and organizational policies and procedures affecting travel, budget, personnel and equipment. Tracker ensured compliance with current command policies using SharePoint on a DoD approved encrypted network.
Principal for drafting, reviewing, and editing all executive and legal correspondence. Executed full- cycle tracking of electronic tasking and training requirements.
Initiates, revises and submits Aircraft and Personnel Automated Clearance System messages to numerous host allied nations overseas for mission essential operations for the Maritime Theater Missile Defense (MTMD) Forum and Naval Sea Systems Command, Program Integrated Warfare Systems personnel.
Trained new incoming staff members into highly visible programs supporting White House initiatives.
Diversified staff with a rigorous training program that ensured command mission success, ensuring Senior Program Analysts were well trained and equipped to handle a myriad of responsibilities that supported global missile testing and global initiatives with allied and friendly nations. Executive Assistant/Senior Program Analyst Dec 2014 - Dec 2015 Missile Defense Agency Fort Belvoir, VA
DTS Program Manager overseeing $80K in defense budget.
Coordinated travel for the Director ensuring all necessary arrangements for travel, such as reservations, transportation and appointments were confirmed and fully processed.
Maintains administrative cognizance over Country Clearance requirements to foreign nations ensuring DoD, Navy and Embassy support requirements were met in host country.
Provide reception support to include telephone support, visitor control and escort.
Audited 2 years of foreign travel documents for the Director and Executive Officer.
Legal administrator responsible for the oversite of all incoming Senate and Congressional inquiries for missile and national defense strategies. Streamlined expert filing system for quick recovery of time sensitive files.
Organized and created a central accessing system for audit network information using SharePoint.
Principal Protocol Specialist: Coordinated with external missile defense sites site visits for routine inspections that supported local regional exercises. Office Manager and Program Analyst (Active Duty) Nov 2012 - May 2014 Carrier Airborne Early Warning Squadron ONE TWO THREE Norfolk, VA
Supervised 12 personnel in office organization procedures to improve productivity, and ensure timely processing of all administrative work packages for a department supporting over 150 personnel.
Reviewed and forecasted command and executive office budget requirements to ensure controls were utilized to meet Fiscal Year execution goals ensuring the availability of funds for unit training exercises.
As Agency Program Coordinator/Government Credit Card Manager, maintained entire Squadron Government Credit Card (GCC) delinquency rate below 1 percent. Initiated new GCC requests, account UNCLASSIFIED
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limit increases, and managed GCC user accounts. Communicated card policies to all personnel and proactively reviewed travel statements to prevent misuse.
DTS Program Manager overseeing $80K to $150K in stringent defense budget coordinating squadron logistic moves and liquidating claims.
Briefed Commanding Officer/Executive Officer on budget projections and command allocations, planned expenditures, and fiscal execution. Submitted quarterly Air Wing Budget requests to Commander, Carrier Air Wing ONE for approval and allocation.
Established an extensive review tracker to review and maintain currency of extensive administrative, command and organizational policies and procedures affecting travel, budget, personnel and equipment.
Reviewed assigned, prepared, and tracked correspondence to ensure proper coordination, correctness, timeliness, and completion of assigned actions for the information and signature of higher-level management officials; proofed and edited correspondence as necessary.
Principal for drafting, reviewing, and editing all executive and legal correspondence. Executed full-cycle tracking of electronic tasking’s and training requirements using excel and outlook.
Managed various administrative programs to include command policies, records management, manpower/personnel, promotions, official mail distribution, central files, awards and official travel.
Created SharePoint site for all airwing and Strike Group Commanders to use for mission planning and file sharing using DoD PKI encryption keys.
Command legal expert responsible for managing the organization legal defense team for members being out processed from the military. Prepared the organization court martials and non-judicial punishment involving military member’s misconduct.
Executive Assistant to Flag Officer/Senior Program Analyst (Active Duty) SEP 2011 NOV 2012 Director, Health Services, Headquarters U.S. Marine Corps Arlington, VA
Planned, coordinated and executed military, civilian and contractor executive services meetings. Provided executive level support to include telephone support, visitor control and escort. Collaborated with USMC Commanding Officers ensuring the Director had regional cognizance of his Sailors and Marines affected by Navy policy changes and regulations within the Marine Corps.
Coordinated all temporary duty travel for the Director and ensured all logistical arrangements while utilizing Navy ERP to audit outdated Marine Corps tracking systems which supported fiscal year expenditures and allotments to Marine Corps and warfighter supplies and equipment in the field.
Plans, directs, or coordinates operational activities with Assistant Chief of Staff Officers and directors.
Supervised military personnel and provided functional leadership in establishing administrative controls. Resolved complex manpower and administrative issues that required expert analysis, experience, advice, authoritative policy interpretation and/or innovative solutions.
Participated with technical specialists and subject matter experts at meetings regarding Navy Medicine policies affecting USMC readiness while preparing executive summaries of meetings, identifying decisions reached and key issues discussed. Coordinated and tracked all decision or process action items through completion.
Coordinated and facilitated Navy Rights and Responsibilities (NRR) Workshops, Command Indoctrination Programs, General Military Training and Chief Indoctrination Courses.
Streamlined file sharing between Pentagon and DoD agencies with Marine Corps Director creating first and successful SharePoint site focused on Marine Corps Health and mission support. UNCLASSIFIED
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Executive Assistant to Flag Officer/Program Analyst (Active Duty) JAN 2009 - SEP 2011 Commander, Walter Reed National Military Medical Center Bethesda, MD
Managed personal schedule of Navy Flag Officer coordinating meetings with the Executive Staff, region commanding officers, foreign country diplomats along with state and government officials.
Managed a $120K travel and training budget for the command. Approved and processed travel claims and reimbursable expenses using the DTS and Navy ERP program. Provided policy guidance on DTS use and travel regulations to ensure command travel was in compliance with policies while reducing the cost and level of effort of conducting an audit. Conducted pre-audits which ensured the command was in compliance with the Navy’s policies and standardized business processes.
Reviewed/analyzed official and legal correspondence, fitness/evaluation reports, civilian/military award recommendations, and annual directive, instructions, and notices.
As Directives Program Manager, spearheaded complete review of the Command Directives program. Cleared extensive backlog, dating back over 10 years and initiated new processes to quickly and efficiently update directives, instructions, and policies with the appropriate command level review.
Coordinated with various NAVMED offices to obtain approval for new or revised operational or administrative techniques. Ensured processes are following DOD/WHS, Joint Task Force, Navy and Marine Corps management and directives and policies.
Conducted policy and program reviews to ensure consistency, efficiency, and effectiveness. Significantly increased efficiency by revising directives, instructions, and policies from Department of the Navy issuance guidelines.
Agency Awards Program Coordinator. Managed organizational civilian/military performance appraisal and awards programs for over 7,000 staff personnel. Directly supervised the processing of high-level awards for both military and civilian for the entire organization.
Coordinated briefings, meetings, and events. Assists with development of routine responses to incoming correspondence, congressional responses and communications.
Routinely coordinated with Congressman, Senators and foreign military/diplomats to include high- ranking DoD officials and executives visiting Wounded Warriors and patients at the Presidents Hospital. Executive Assistant to Flag Officer (Active Duty) MAR 2006–DEC 2008 Commander, Carrier Strike Group FIVE/USS George Washington (CVN 73) Yokosuka, Japan
Provided administrative, legal and technical support to the Battle Group Commander in the Asia Pacific region involving host ally nations and foreign dignitaries in coordination and unison with JMSDF/JGSDF and foreign nations. Coordinated numerous visits as sole liaison with Japan, state government representatives and host nations in the Pacific Theater.
Prepares briefing memos/talking points for the Battle Group Commander; assist in power point and SharePoint presentations in Battle Group mission planning.
Managed pay, travel orders, legal functions, administrative functions, awards, promotion actions and liquidating travel claims for over 150 staff personnel and for over 3,500 ships company personnel.
Supervised administration and management of five personnel critical to business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, and coordination of people and resources and resolved problems in other areas as required to ensure mission and team success.
Directed executive level administrative and program analytical support in an operational environment, involving strategic communications and messaging.
Carrier Protocol Lead: Principal lead in all visits to the aircraft carrier of host allied visitors of Japanese dignitaries from local and countrywide government officials to military level counterparts in support of highly sensitive local talks, briefings and exercises involving multiple nations to include visits to multiple host nations ensuring the Commander was well versed in local customs, traditions and courtesies.
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Management and Program Analyst (Active Duty) MAY 2004 – MAR 2006 Commander, Submarine Group SEVEN Yokosuka, Japan
Coordinated executive administration of the Flag front office in support of sensitive and classified interests and concerns for the Task Force Commander. Processed and safeguarded classified and legal material at all times. Organized daily staff meetings with Chief of Staff Officer.
Drafted and briefed the Commander’s personal and official correspondence for his approval.
Prepared detailed, analytical reports on problems and studies, including specific recommendations for improvements. Recommendations were related to improved methods, procedures, practices, policies, or organizational structures.
Processed all E-7 and above FITREPs for the Commander. Tracked and incorporate ranking board results within reports. Briefed Commander on reports and maintained statistical average data allowing leadership to manage performance levels and promotion potential.
Established, reviewed and maintained currency of extensive administrative, legal and command policies and procedures and protocols affecting over 150 support personnel and numerous submarines in theater.
Organizes, reviews, and processes meeting invitations and events and develops both long-term and day- to-day operational requirements and priorities.
Managed various administrative programs to include manpower, personnel, records management, directives management, official mail, reports control, legal files, command awards and official travel. Administrative Assistant (Active Duty) MAR 2000 - MAR 2004 USS KITTY HAWK (CV 63) Yokosuka, Japan
Developed and managed the administration of large administrative projects and team-oriented goals while developing and training 15 personnel on effective writing, public speaking, communication, and effective customer service.
Processed numerous case files involving military member misconduct preparing the legal procedures for the Command to out process Sailors & Marines involved in international criminal justice affairs.
Performed analysis of administration program needs and developed standard operating procedures.
As Forms Program Management Officer, established a Plan of Action in charting the migration of paper forms to web-based forms. Implemented Forms Management Control to ensure all forms had an appropriate level of review in compliance with DoD SSN reduction plan.
As Travel Budget Clerk, provided analysis in management control of a $150K travel budget. Oversaw operations of the travel office, no-fee passport processing, visas and related requirements. PROFESSIONAL DEVELOPMENT
Government Travel Card Agency Program Coordinator Certification Course Government Travel Charge Cardholder Certification Course Defense Travel System Administrator Training
Yeoman “Advanced” School
Flag Writer School
U.S. Army Action Officer Course
U.S. Navy Action Officer Course
Work Center Supervisor Leadership Course
Lean Six Sigma (Green Belt) Training
Lean Six Sigma (White Belt) Training
First Line Leadership Development Program
MILITARY AWARDS
Navy and Marine Corps Achievement Medal (5 awards) Military Outstanding Volunteer Service Medal
Navy Good Conduct Medal (4 awards)
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EDUCATION
Pursuing completion of Business Management degree (Need Lab & Math Classes to complete) 18 Semester Hours with Central Texas College Jan 2001 – May 2008 16 Semester Hours with University of Maryland University College Jan 2001 – Aug 2011 56 Semester Hours Course Related Training with the U.S. Navy Sep 1999 – May 2014 Washoe County High School, Reno, NV
Diploma Received: November 13, 1998
SYSTEM KNOWLEDGE
Automated Time Attendance and Production System (ATAAPS) Manpower Information Retrieval and Reporting (MIRARS) Aircraft and Personnel Automated Clearance System (APACS) Navy Enterprise Resource Planning (ERP) Program
NAVSEA Enterprise Planning System (NEPS)
Defense Travel System (DTS)
Track Management Tool (TMT)
Navy Fitness Reports (NAVFIT)
Navy Department Awards Web Service (NDAWS)
SLDCADA Timekeeping System
Microsoft Office Proficiency in 2007/2010/2013 and 365 with newly incorporated Microsoft TEAMS, Outlook, Access, Word, PowerPoint, SharePoint and Excel. Zoom
OTHER INFORMATION
Security Clearance: Top Secret / SCI (Active) / CI Polygraph Availability: Permanent Full Time
Willing to Travel: Yes
Qualified Typist: Yes; 60 Words Per Minute
U.S. MILITARY SERVICE INFORMATION
Active Duty: 09/1999 to 05/2014
Campaign badges and/or expeditionary medals received: Armed Forces Expeditionary Medal. Highest Grade Held: YNC (E-7)
Honorable Discharge
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