Executive Assistant & Administrative Operations Specialist

UDUAK JACKSON, ACIS

Executive Assistant Operations & Administrative Support Remote

Lagos, Nigeria GMT+1 **************@*****.*** www.linkedin.com/in/uduak-jackson Available Globally Open to Full-Time, Part-Time & Retainer Engagements PROFESSIONAL SUMMARY

Detail-oriented Executive Assistant and Operations Specialist with 10+ years of experience providing high-level administrative and operational support to senior executives, legal leads, and company boards across the Energy, Maritime, and Construction sectors. Proven ability to manage complex executive calendars, coordinate multi-stakeholder projects, streamline workflows, and handle sensitive information with absolute discretion. Adept at anticipating executive needs, prioritising competing demands, and keeping day-to-day operations running smoothly — entirely remotely and across global time zones. Holds ACIS qualification with deep expertise in board-level governance, cross-functional coordination, and implementing administrative systems that measurably reclaim executive time and focus.

CORE COMPETENCIES

Executive Calendar & Schedule Management • Inbox & Correspondence Management • Travel Planning & Logistics • Project Coordination & Deadline Tracking • Board Meeting & Governance Administration • Stakeholder Communication & Liaison • Workflow Optimisation & Process Improvement • Document & Records Management • Cross-functional Team Coordination • Confidentiality & Sensitive Information Handling • Contract & Legal Document Administration • Async Remote Communication

PROFESSIONAL EXPERIENCE

Executive Operations Lead & Company Secretary April 2023 – December 2025 Marine Platforms Limited Lagos, Nigeria (Hybrid)

• Manage the CEO's executive calendar end-to-end — scheduling internal and external meetings, board sessions, and cross-departmental reviews, ensuring zero scheduling conflicts across a high-volume operations environment.

• Serve as the primary coordination point between the executive office and internal teams, external stakeholders, regulatory bodies, and clients — triaging communications, preparing briefing materials, and ensuring follow-through on all action items.

• Oversee the full board meeting administration lifecycle: preparing and distributing board packs, recording and transcribing minutes, tracking resolution implementation, and maintaining statutory registers, resulting in fully audit-ready governance documentation.

• Implement and manage digital workflow and document systems using MS Teams, DocuSign, and Clio, enabling full remote operational continuity and reducing document turnaround time for the executive team.

• Handle sensitive commercial and legal documentation with absolute discretion, maintaining strict confidentiality protocols across all executive-level communications and transactions.

• Coordinate travel logistics, accommodation, and itinerary management for executive and board- level engagements, including cross-border meetings across Energy and Maritime sector markets.

Legal & Compliance Operations Administrator April 2022 – April 2023 RusselSmith Nigeria Limited Lagos, Nigeria

• Provided comprehensive administrative and operational support to the legal function — managing correspondence, scheduling meetings, tracking regulatory filing deadlines, and maintaining organised matter files across a fast-paced oil and gas services environment.

• Coordinated cross-functional workflows between legal, procurement, and accounts teams — tracking action items, chasing outstanding approvals, and ensuring project timelines remained on schedule.

• Managed end-to-end vendor contract administration including document preparation, execution tracking via e-signature platforms, filing, and renewal monitoring, reducing processing delays and improving compliance record accuracy.

• Prepared management-ready operational and compliance reports by consolidating data from multiple internal sources, enabling senior leadership to make timely and well-informed decisions.

Legal Operations Specialist & Senior Associate January 2018 – April 2022 Chrason Legal Practitioners Lagos, Nigeria

• Managed the full administrative and operational workflow for a busy commercial law practice over 4+ years — coordinating client communications, scheduling, document preparation, matter filing, and internal team coordination.

• Developed and maintained structured filing systems, document templates, and workflow checklists across practice areas, reducing preparation time and ensuring consistency across all client-facing deliverables.

• Tracked deadlines, managed diary and scheduling for senior associates and partners, and prepared briefing packs and correspondence, allowing the legal team to focus on billable work without administrative interruption.

• Identified workflow bottlenecks and implemented process improvements that reduced administrative backlogs and improved overall team efficiency across active matters. Legal Administrative & Research Assistant December 2016 – January 2018 Gboyega Oyewole SAN & Co. Lagos, Nigeria

• Provided high-level administrative support to a Senior Advocate — managing calendars, preparing correspondence and meeting materials, coordinating client communications, and maintaining organised matter files across a high-volume chambers practice.

• Managed scheduling and logistics for client meetings, hearings, and external engagements, ensuring senior counsel was fully briefed and prepared well in advance of every appointment. Administrative & Legal Support Associate November 2015 – January 2017 O. M. Atoyebi SAN & Partners Asokoro, Abuja

• Provided administrative and research support to a Senior Advocate's practice — preparing documents, managing correspondence, maintaining case files, and coordinating deadlines across a portfolio of corporate and regulatory matters.

• Managed internal administrative workflows including filing, document retrieval, and team coordination, contributing to the efficient day-to-day operations of a busy Abuja legal chambers. Legal & Administrative Support October 2014 – September 2015 Funmilayo A. Quadri & Co. Wuse 2, Abuja

• Delivered administrative support, document drafting, and client correspondence management for a commercial legal practice, building core competencies in legal document management, calendar coordination, and professional communication. EDUCATION

Master of Laws (LLM) University of Lagos 2017 – 2019 Barrister at Law (B.L.) Nigerian Law School, Lagos 2013 – 2014 Bachelor of Laws (LLB) University of Uyo 2007 – 2012 PROFESSIONAL CERTIFICATIONS

Associate of the Chartered Institute of Secretaries (ACIS) —ICSAN Active Administrative Professional Certification — LinkedIn Active TOOLS & TECHNOLOGIES

Executive & Admin: Microsoft Office 365 (Outlook, Word, Excel, PowerPoint), Google Workspace

(Calendar, Drive, Docs, Sheets)

Collaboration: Microsoft Teams, Zoom, Slack — experienced in async workflows across global time zones

Legal & Operations: Clio, DocuSign, SharePoint, cloud-based document management systems Project Management: Trello, Asana, Monday.com — task tracking, deadline management, team coordination

ADDITIONAL INFORMATION

Remote Readiness: Fully equipped for remote-first executive support; experienced in digital-first operations, async communication, and managing executive workflows independently across multiple time zones.

Availability: Open to full-time, part-time, and retainer-based remote Executive Assistant roles. Flexible across U.S., U.K., and Nigerian working hours. Languages: English (Fluent — professional written and verbal)

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