Accounts Payable Specialist with 25 Years Experience

Donna Montgomery

• Rosemont, IL ***** • 872-***-**** • *********@*****.***

Professional Summary

Proactive and goal-oriented professional with excellent time management and problem-solving skills with 25 years of Accounts Payable Experience. Known for reliability and adaptability, with swift capacity to learn and apply new skills. Committed to leveraging these qualities to drive team success and contribute to organizational growth.

Skills

●Accounts payable processing

●Purchase order management

●Payment scheduling

●Account reviewing

●Accuracy in entry verification

●Expense tracking

●Timely month-end reconciliation

●Data inputting

●Transaction verification

●Electronic payment facilitation

●Vendor management

●Account reconciliation

●Understanding of GAAP principles

Work History

Accounts Payable Lead (Contract), 11/2024 to 05/13/2026

Lakeshore Recycling & Disposal – Rosemont

●Manage AP inbox, upload Invoice into Ancora, Doclink, and Coupa,

●Coding Invoices in Dossier queues

●Closing POs once invoice is processed through Dossier

●Handled day-to-day accounting processes to drive financial accuracy.

●Responsible for Accounts Payable for MN locations

●Processing Payments in Sage

●Reconcile Vendor Statements

●Month end procedures regarding AP guidelines

●Follow up with Vendor questions and Payment Status

Accounts Payable Specialist (Contract), 06/2024 to 08/2024

Fidelity Life Association – Des Plaines, IL

●Managed daily tasks in the AP mailbox, including sorting and prioritizing invoices and payment inquiries.

●Processed invoices in Concur, verifying accuracy and proper coding for timely payment.

●Prepared and posted journal entries, supporting the accuracy of the general ledger.

●Reclassified general ledger codes during the month-end close process to align with financial reporting requirements.

●Communicated with vendors regarding statement reconciliation, payment status, and invoice discrepancies, resolving issues promptly.

●Processed tax payments through EAS, maintaining compliance with applicable tax regulations.

●Identified and corrected errors in EAS prior to payment runs, reducing the risk of payment delays or inaccuracies.

Accounts Payable Specialist (Temp Assignment via Ascendo), 10/2023 to 05/2024

EMI Porta – Arlington Heights, IL

●Processed 100+ invoices/day in Sage 50, ensuring accurate entry and timely approvals for payment processing.

●Created payment files from Aging reports to facilitate payments through various methods, including ACH, wires, credit cards, and checks.

●Executed online payments for vendors, maintaining accurate records of transaction details and verifying payment completion.

●Assisted in month-end accruals, accurately recording expenses to support financial reporting and close processes.

●Resolved purchase order discrepancies and collaborated with internal teams to address issues related to pricing, quantities, and approvals.

●Maintained vendor records, including setting up new vendors, updating payment details, and ensuring compliance with internal policies and procedures.

Accounts Payable Specialist (Contract), 08/2023 to 09/2023

Filter Services – Des Plaines, IL

●Processed vendor invoices through Docu Peak and NetSuite, verifying documentation and ensuring accurate data entry for payment approval.

●Responded to vendor inquiries regarding payment status, providing timely updates and resolving any discrepancies.

●Posted customer payments in NetSuite, maintaining accurate financial records and reconciling accounts.

●Managed online banking deposits, recording transactions in NetSuite and ensuring alignment between bank statements and internal records.

●Updated deposit information in NetSuite, facilitating smooth month-end reconciliation processes.

●Handled the receiving and processing of drop shipments, coordinating with suppliers and internal teams to ensure timely delivery and proper invoice.

Accounts Payable Specialist (Permanent), 03/2022 to 08/2023

Eos Energy – Pittsburgh, PA

●Entered and processed vendor invoices in NetSuite, ensuring accurate coding and timely approvals for payment.

●Prepared and executed payment files for payment runs, including ACH transfers, wire payments, and checks.

●Assisted with month-end accruals, recording outstanding expenses, and supporting the accurate financial close process.

●Maintained vendor correspondence, addressing inquiries related to payment status, invoicing discrepancies, and account updates.

●Reconciled vendor statements, identifying and resolving discrepancies to maintain accurate accounts payable records.

●Collaborated with internal departments to ensure the timely resolution of any invoice or payment-related issues.

Senior Accounts Payable Specialist (Contract), 08/2021 to 11/2021

Specialty Print Communications – Niles, IL

●Printed and reviewed all incoming invoices from the AP inbox, ensuring accurate entry of approved invoices into PrintStream software for timely processing.

●Managed weekly check runs, downloading check registers into Positive Pay to prevent check fraud and maintain secure payment operations.

●Reconciled vendor statements, identifying discrepancies and collaborating with vendors to resolve issues.

●Responded to vendor inquiries regarding payment status, providing prompt and clear communication to maintain positive vendor relationships.

●Processed invoices against received POs in Print Stream and maintained organized filing and scanning of all AP documentation.

Senior Accounts Payable Specialist (Permanent), 10/2020 to 07/2021

Dynamic Healthcare – Skokie, IL

●Managed the approval and entry of all invoices into Point Click Care for five nursing homes, ensuring accurate coding and timely payment processing.

●Prepared and processed payment files for weekly payment runs, including checks, ACH transfers, and wires, while maintaining detailed payment records.

●Communicated with vendors regarding payment inquiries, resolving issues related to invoicing discrepancies, and ensuring account accuracy.

●Reconciled vendor statements monthly, verifying balances and following up on any outstanding or incorrect amounts.

Senior Accounts Payable Specialist (Permanent), 03/2019 to 09/2020

Generations Healthcare Network – Lincolnwood, IL

●Managed the monthly company credit card (Commercial/BMO) transactions and prepared detailed financial reports to track spending and ensure compliance.

●Handled inter-company general ledger entries, ensuring accurate record-keeping and supporting financial integrity across multiple entities.

●Prepared and distributed yearly 1099/W9 reports through TurboTax, ensuring compliance with tax reporting requirements.

●Led special accounting projects as assigned, supporting cross-departmental initiatives and improving AP processes.

Contract Accounts Payable Specialist, 11/2008 to 02/2019

Various Contract Positions – Various Locations, IL

●Managed full cycle accounts payable processes, ensuring timely and accurate processing of invoices and payments.

●Reconciled vendor statements, investigating and resolving discrepancies on invoices to maintain accurate financial records.

●Utilized appropriate general ledger codes for invoice entry and ensured compliance with travel and expense policies for accurate expense coding and payments.

●Prepared weekly wire transfers using Excel for payment approval, facilitating timely vendor payments.

●Monitored the Microsoft accounts payable inbox, printing, and routing invoices for approval while maintaining organized records.

●Executed weekly check runs, ensuring timely payments and adherence to payment schedules.

Education

Associates of Arts: Education

North Park University - Chicago, IL

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