Executive Administrative & Accounting Specialist

ALEXA HOLLISTER

EXECUTIVE ADMINISTRATIVE ASSISTANT

Palm City, FL 34990 *****@**************.*** 845-***-**** PROFESSIONAL SUMMARY

Highly organized and detail-oriented Executive Administrative Assistant with over 10 years of experience supporting executives, project managers, and office operations in fast-paced environments. Skilled in scheduling, bookkeeping, customer service, office management, and financial administration. Extensive experience supporting construction and service-based companies with invoices, accounts payable and receivable, payroll, job costing, permit coordination, and project documentation. Proficient in QuickBooks and Microsoft Office Suite with strong multitasking, communication, and problem-solving abilities. Known for professionalism, accuracy, reliability, and maintaining efficient office operations. PROFESSIONAL EXPERIENCE

The Plumbing Co. of the Treasure Coast

Accounting & Administrative Assistant

May 2025 – Present

• Managed daily administrative and accounting operations in a fast-paced plumbing service environment

• Answered high-volume inbound calls and provided professional customer service assistance

• Scheduled and coordinated service appointments for technicians to ensure efficient daily operations

• Processed invoices, payments, accounts payable, and accounts receivable using QuickBooks

• Maintained accurate financial records, reconciled accounts, and tracked outstanding balances

• Assisted with payroll processing, expense tracking, and budgeting support

• Communicated with customers, vendors, and technicians regarding scheduling, billing, and service updates

• Organized office records, contracts, and confidential documents while maintaining accuracy and efficiency

• Supported management with administrative tasks, reporting, and daily office coordination JEL Equipment Rentals & RYC Turbos Corp.

Office Manager

July 2023 – July 2025

• Managed daily operations and communications with subcontractors and project managers to keep projects on schedule

• Reconciled accounts and reviewed expense data while managing all QuickBooks files

• Created budgets and financial forecasts for management to meet accounting deadlines

• Improved the accuracy and organization of financial records and reporting processes

• Managed accounts payable and receivable, audits, AIA billing, financing loans, insurance documentation, and tax- related administrative duties

• Coordinated office operations and maintained organized records to support business efficiency HD Office Solutions

Office Manager

October 2019 – July 2023

• Supported multiple construction companies by overseeing daily administrative operations and project coordination

• Administered payroll and maintained employee personnel documentation and records

• Managed incoming correspondence, answered and directed calls, and prepared professional business communications

• Prepared invoices, change orders, AIA requisitions, accounts payable and receivable, banking transactions, and financial reports

• Assisted with job costing, account reconciliations, insurance renewals, and audits

• Maintained organized office systems to improve workflow efficiency and operational performance Country View Landscaping

Office Manager

August 2014 – January 2018

• Monitored client accounts and followed up on outstanding payments

• Scheduled and coordinated daily routes and assignments for field workers

• Managed office budgets, inventory, vendor services, and administrative operations

• Provided customer service support and maintained organized office documentation SKILLS

• Notary Public of Florida

• QuickBooks Proficient

• Accounts Payable & Receivable

• Invoicing & Billing

• Banking Operations

• Payroll Administration

• Scheduling & Coordination

• Customer Service

• Microsoft Office Suite

• Data Entry & Recordkeeping

• Financial Reporting

• Strong Organizational Skills

• Professional Communication

• Problem Solving

• Reliable & Trustworthy

• High-Volume Workload Management

EDUCATION

Bachelor of Psychology

Mount St. Mary College

September 2014 – September 2018

Relevant coursework included communication, human behavior, organization, and research analysis.

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