Executive Assistant to C-Suite & Founders

MICHELE

WISE

*************@*****.***

561-***-****

Palm Beach Gardens, FL 33418

CORE SKILLS

· Executive calendar & email

management

· Travel coordination & VIP

arrangements

· Confidential correspondence &

document control (NDAs, contracts)

· Meeting planning, agendas & minutes

· Event planning & client gifting

· HR administration: onboarding,

benefits tracking, recruiting logistics

· Vendor & stakeholder liaison

· MS Office (Word, Excel, Outlook),

OneNote, DocuSign, RingCentral

· Familiar: Procore, Bluebeam

· Time management, attention to

detail, professionalism

· Notary Public

EDUCATION

Medford High School

Medford, MA

High School Diploma

PROFESSIONAL SUMMARY

Seasoned Executive Assistant with 20+ years supporting C-suite and senior leaders across hospitality, professional services, and private enterprises. Expert in complex calendar and email management, travel and event coordination, confidential document control, HR onboarding, and executive-level stakeholder communication. Known for discretion, strong organization, and improving administrative systems to increase executive efficiency.

EXPERIENCE

PBB Construction, LLC - Executive Assistant to Co-Founders West Palm Beach, FL • 09/2024 - Current

· Manage complex calendars for two founders, prioritizing meetings, site visits, client consultations, and business development.

· Coordinate domestic travel, high-end hospitality, and executive itineraries for business and personal needs.

· Prepare, maintain and control versions of confidential documents

(NDAs, proposals, contracts); coordinate approvals.

· Serve as primary liaison among executives, clients, architects, legal counsel, and vendors.

· Plan client events and gifting; handle sensitive personal and professional tasks with discretion.

· Support HR functions: prepare offer letters, conduct onboarding, maintain employee records, track PTO/leave, coordinate interviews.

WISE Construction - Senior Project Coordinator

(Administrative/Executive Support)

Remote • 01/2014 - 05/2024

· Served as primary administrative support to Project Executives and Project Managers: prioritized email, scheduled meetings, and tracked action items.

· Prepared and distributed meeting minutes, weekly executive updates, and project reports.

· Processed contracts, change orders and POs; managed project and personnel setup in Procore.

· Maintained vendor/subcontractor communications and ensured timely follow-up on executive requests.

Starwood Hotels & Resorts - Executive Administrative Assistant 02/1995 - 06/1999

· Provided full executive support to the Sr. Vice President of Marketing for a global brand.

· Managed complex calendars, travel arrangements, and coordinated worldwide quarterly meetings and events.

· Prepared monthly executive reports, recorded meeting minutes, supervised administrative staff, and handled confidential personal tasks for the executive.

Bob Woolf Associates - Administrative Assistant

Boston, MA • 04/1991 - 02/1995

· Supported owner and senior management in a sports & entertainment agency.

· Managed calendars, phone screening, mail distribution, and confidential client records.

ADDITIONAL

References available upon request.

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