Executive Assistant with Senior Partner Support
Resume:
FRANCINE BÉHAR
********@*****.***
PROFESSIONAL EXPERIENCE
ERNST & YOUNG, LLC, San Francisco, California Jan. 2014 - Aug. 2025
Executive Assistant, Financial Services Division
•Supporting up to eight Executives/Partners, both Tax and Audit/Assurance and ninety team members.
•Coordination of diverse travel planning (both domestic and international) to varying conferences and symposiums.
•Entering engagement details and information in project planning program.
•Modifying and booking of complicated and often changing travel plans.
•Research and entering of details related to expenses reporting.
•Preparing and completing project code and expense code applications to time sheets and expense reports.
•Typing and creating PowerPoint presentations.
•Daily support and coordination of office hoteling, meeting and calendar scheduling.
•Event planning for team of 90+ auditors, tax preparers and clients; coordinating special projects as needed.
STIFEL NICOLAUS WEISEL, San Francisco, California
Executive Assistant, Senior Partner Division (Contingent Position) Oct. 2013 - Oct. 2013
•Supported three Senior Partners and three Associates.
•Booked and coordinated travel plans using Concur.
•Managed complicated and often changing travel itineraries.
•Extensive travel planning and calendar management for Partners and team travelling to Asia.
•Completed special projects as needed.
•Prepared expense reports and filed data.
SKIDMORE, OWINGS & MERRILL, San Francisco, California
Executive Assistant, Urban Planning and Senior Partner Division (Contingent Position) May 2013 - Oct. 2013
•Supported the Director of Urban Planning, two other directors and studio team.
•Supported three Senior Partners.
•Extensive travel planning and calendar management for directors and team travelling to Asia.
•Facilitated and coordinated passport and visa processes for team members.
•Booked conference rooms for meetings; coordinated conference calls and ordered meals for the studio team.
•Typed, added and edited data created for book manuscript.
•Organized and catalogued studio reference materials.
•Prepared expense reports and filed data.
SF GLOBALSOURCING, San Francisco, California June 2010 - April 2013
Executive Assistant/Office Manager, Corporate Headquarters
•Supported the CEO/Owner, and four other executives with document drafting and creating client quotes.
•Responsible for some travel arrangements, reservations and calendaring for CEO and two executives for all
board meetings, both domestic and overseas; coordinated meetings and conference calls daily.
•Coordinated all trade show details four to six times annually.
•Maintained all office details concerning consistent file tracking, office management and supply ordering.
•Selected products, services, furniture and equipment for corporate headquarters.
•Coordinated all Facilities issues, technical, electronic and phone problems for the suite.
•Tracked and recorded all mailroom and delivery activity; tending to incoming and outgoing mail.
FRANCINE BÉHAR Page 2
ACADEMY OF ART UNIVERSITY, San Francisco, California Sept. 2009 - Feb. 2010
Facilities Administrator, Budget Analyst, Business Operations
•Supported the Operations Office Manager in all aspects of office management and data collection.
•Assisted the director’s executive assistant with researching contract issues, handling and solving payroll and
vendor problems.
•Researched, reviewed and entered 2010 budgets; tracked budget sheets and contract information pertaining
to 2010 vendor increases and annual costs.
•Entered weekly payroll time-card information and absence tracking for 63 building technicians, movers, drivers
and day porter staff.
•Processed payment of vendor invoices; reviewed and researched monthly costs to maintain and assure
accuracy in billing and payments; tracked and maintained 200+ company cell phones.
•Updated vendor contracts and tracked service details for 100+ vendors.
•Maintained and tracked conference room calendars for two floors.
BLUE SHIELD OF CALIFORNIA, San Francisco, California July 2000 - Nov. 2008
Facilities Administrator, Administrative Support, Business Operations
•Supported Facilities Manager in all aspects of project coordination, expense reporting, travel arrangements,
cost tracking, and budget maintenance.
•Responsible for travel arrangements/calendaring for three executives; coordinated meetings and conference
calls.
•Processed and tracked expense reports for the Facilities Manager and the main building technician in Concur.
•Managed budget tracking for Facilities projects totaling $50 million annually.
•Paid property taxes for all Northern California Blue Shield buildings.
•Maintained and tracked conference room calendars for ten floors.
•Updated and maintained a full-service electronic matrix spreadsheet containing vendor service schedules for
the main 10-floor corporate location.
•Selected products, services, furniture and equipment for six buildings and submitted blanket purchase orders
daily for all office and building supplies and project materials.
•Used the Peoplesoft program monthly to track and add department information pertaining to the building
emergency plan.
•Responded to daily building requests in internal tracking program (Puridiom) by synchronizing vendors and
services and solving property matters in a timely manner.
•Processed all vendor invoice payments for 6+ buildings, and handled all vendor/engineer/property
management matters.
•Prepared and maintained new project files; entered spreadsheet data until project completion.
EDUCATION
AA Degree in Business Administration/Merchandising
Fashion Institute of Business, Design & Merchandising San Francisco, California
Studies in Business Administration/ Psychology Contra Costa College
San Pablo, California
Certification in Lease Administration Deloitte
San Francisco, California
Certification in Finance and Accounting AMA
San Francisco, California
Certification in Business Writing AMA
San Francisco, California
Certification in Basic Finance NACORE
San Francisco, California
Contact this candidate