Executive Administration & Project/Property Manager
Resume:
DEBORAH COLE-TATE
******@*****.***
PROFESSIONAL SUMMARY:
Over 20 successful years of Executive Administration, Property and Project Management. Inclusive, but not limited includes FSO, AFSO, and government clearance. My skillsets include attention to detail, problem solving approach, professional communications, extensive customer service at all levels of management and clientele. My Project Management starts at conception through design build, pre-bid through award to completion which range from small renovations, ED equipment design, schedule and install, ground up, maritime/vessel charter and monetarily up to $12M in budget. Projects consisted of high attention to security and infection control. I bring several years of stand-alone and inter-twined Facility/Property/Project Management, both regionally and locally of commercial buildings, as well as healthcare, step-down facility including housekeeping scheduling, maintenance crews, and overall facility safety and security. As an Executive Administrator/Assistant my tasks included all company start up roles and requirements through and to policy and procedure writing, Human Resources, hiring, evaluations, website building, marketing, proposal/contract evaluation writing through bid award and completion. I am an exceptional leader who operates efficiently, creatively and collaboratively in fast-paced environments. My experience brings value to operations management, with exceptional communication, organizational and presentation capabilities. I am a versatile and innovative management professional skilled at seeing the “big picture” while still also focusing on the details.
SKILLS:
Project Manager
Business Analyst
Property Manager
Budgeting/tracking
Administrative
Human Resources
Facility Maintenance/Management
Contract review/creation/execution
Operations
Blue print/design/interpretation
Contract Negotiation
Windows 97-10
HVAC, Electrical, Plumbing
Inventory Control
Web site design
Purchasing/Procurement
MS Project for construction & IT
Risk Management
Furniture Design-renovation
PMP pre-course training
Quick Books
Vendor Management
eBuilder
Capital Review
Share Point
Exceptional communication
Team Building
Staff training/development
Change order, RFI, Contract review
Customer Service
24-hour shift scheduling
Accreditation experience/JCAHO
Travel/Budgeting/Financial
Policy Training/implementation
Application Integration
Executive Assistant
Sales
Diversity
Paylocity/ADP
WORK HISTORY:
Assistant - Government program
SRC
2022 - 2025 - End of Contract
Program Assistant focused on assistant to government, civilian and contract personnel. Budgeting, product research for
classified program within the US Navy. ERP, RAPIDs, Procurement, contract specialist
Contract Specialist / Assistant / Project Management
SIMIS
2022 - 2022 - Temporary position for project that was discontinued.
Government contractor company as well as datacenter experts. Contract monitoring, proposal writing, Human Resources,
Payroll, security inventory.
Executive Assistant - Operations Director
Hager Development Group
2019 – 2022 - Business direction change
· TS Clearance w/Poly
Executive Assistant along with Payroll, Human Resources, government proposal process through award. Paylocity experience with full business duties including financials, budgeting, etc. FSO at possessing secure facilities. Certified Security Officer with experience in onset and process through approval of SF86, 312s, investigation process, identify security risks, attention to detail and problem solving approach, professional communications, extensive customer service at all levels of management and clientele. Current and past experience in facility access control, employee badges for new/visiting personnel, DISS, NISS, NISPOM, access requests for sub-contractors and vendors, SWFT, walk through in the facility to assure no breach of classified information, and can produce certifications upon request.
Property/Project Manager 2018-2019
Katsius - (Temp position)
658k sf over 22 locations and over 297 tenants in Commercial retail and class A buildings. Duties included ass faucets from lease review to eviction, I traction with property owners including financial reports monthly, budget planning, and project managing.
Department/Security Supervisor 2018-2018
G4S/Cox Communications – Chesapeake, VA - Moved to other Opportunity
Full site and remote security department Supervisor with 25 team players.
Project Manager – 2017-2018
First Atlantic Restoration – Virginia Beach, VA - Reduction in force
Fire, Flood, hazard residential restoration. From point of estimate to completion, and all facets of construction. Reduction of PMs caused reduction in force.
Director of Administration – 2017-2018
ValCon Masonry – Virginia Beach, VA - Reduction in position
Interoffice management of Human Resources, policy and procedure writing, roll out and training. A/R, invoicing to government agencies, correspondence, field communications. Changes in structure inspired resignation.
Executive Assistant / Project Manager / Director of Administration / Executive Assistant 2015-2017
JFJ International Logistics / Blue Tide Marine – Virginia Beach, VA - Business closed
Overall Director of all aspects of the company. Tasks included business set up, bookkeeping, sales, project management, proposal writing, bid award, research, RFI, CO, tracking, billing, receiving, web site building, payroll, accounts payable, etc. Director of Administration duties as well. JFJ unfortunately was dissolved, and transitioned as a 1099 Consultant for Blue Tide under my personal Business DACT Solutions, LLC. Blue Tide is reducing its force and re-organizing, issuing 60 days severance to me for ease of transitioning. I am available at any date.
Property / Project Manager Consultant 2013-1015
Cassidy Turley Commercial Real Estate Services & The Breeden Company
Responsibilities: Project Management, perform all lease processes, ensure compliance with Property Management Policies and Procedures, codes, regulations, and governmental agency directives Provide management and leadership to property staff, including hiring and performance management, develop operating and capital budgets, track variances, oversee the completion of reconciliations, and ensure smooth recovery process, bid, negotiate, and manage conformity with vendor, coordinate and oversee on behalf of owner, all tenant and building construction work to ensure timely and accurate completion of all construction work at property.
Project Manager Construction/IT Integration – Consultant 2012-2013
TEKSystems - Chesapeake, VA - Contract elimination
Assist in the strategic design and implementation of application software and systems deployments, including working with customer base, assisting and defining business and functional requirements, acquiring properly scaled solutions. Selecting, blueprinting, gathering requirements, design assistance, and an assessment of rolling out solutions to end users.
Canon
Duties included high level technical support for end users. Projects included total installation and set-up of equipment.
Morrison’s
Daily travel to projects within the United State to include all elements of redesign and or build out of new cafeteria markets within healthcare systems throughout the nation.
Value Options
The IT Project Manager leads and manages various system projects of a highly complex nature through entire life cycle of the project. Responsible for successful implementation of each project within scope and schedule, ensuring customer expectations are satisfied. Excellent customer relationship management skills and apply IT project management principles and tools.
Project Manager Healthcare Construction 2008-2012
Sentara Healthcare - Norfolk,VA - Reduction in force
My Construction Project Management experience ranges from concept, design, estimating, compiling SOW, fee proposals, bidding, construction progress, quality control, supervision, planning, scheduling, and inspections. Project costs range from $20K to $12M with participation in projects up to $140M. Responsibilities included preparation and submission of weekly status reports, design reviews; maintain electronic files and records; oversight of construction team, quality control/quality assurance and construction management plans, monitoring and reviewing design shop drawings and submittals, to name a few critical elements. My additional responsibilities of construction range from full shell build out to completion and renovations. Equipment planning and ordering are also a substantial part of projects.
Project Manager-Property Manager Asst. Dir. Ops/Facilities 2004 - 2008
Aramark - Chesapeake, VA Chesapeake Regional Hospital - Contract change
Director and Manager for Westminster Canterbury, a senior living step down apartment facility managing security, housekeeping, and Maintenance Operations within 850K square foot of 24/7 property. Duties include budget management, maintaining efficiency, projects to include renovations and complete build out of resident apartments and maintain core facility. Participation of construction and engineering project coordination to include tracking and guiding of budgets for critical systems, systems furniture, AutoCAD design and blue print reading for all phases of build out. HSC National Accreditation. Environmental Services Department at Chesapeake General Hospital serving both second and third shift management of over 75 people with scheduling, budgeting, and executing all aspects of the department.
Facility Manager Assistant 2005 - 2006
Dollar Tree Corporate
Be available for various tasks and special projects. Support Facility Maintenance Coordinators and management staff with administrative tasks. Perform general clerical duties to include, but not limited to copying, word processing, faxing, and mailing. File and retrieve departmental documents, records and reports. Open, sort and distribute incoming mail, faxes and packages. Schedule and coordinate meetings, including developing and distributing meeting agendas and minutes. Research and prepare manual invoices for payment processing. Review invoice upload detail discounts by vendor for accuracy and compliance; resolve discrepancies with vendors. Process new vendor set up requests. Perform Service Agreement data entry, mailing and scanning. Maintain W9s and Certificates of Insurance for current service providers. Perform equipment updates in the system. Prepare documents for legal review. Assist in the preparation of Request for Proposals (RFPs) and track responses. Compile data and prepare reports as needed. Prepare workspaces for new associates. Support budget planning efforts within the department. Create and maintain departmental process flows, organizational charts, documentation and training materials. Complete requisitions for office supplies as needed.
Facility Manager Assistant 2004-2005
Towers Perrin 2004 - 2005 - Temporary position
Facility Manager Assistant encompassing all maintenance and relative building facets.
Project/Property Manager Regional 1993 - 2004
MCI/Worldcom
Regional Project and Property Manager included successful management of several properties along the eastern division. Moral and loyalty maintained with over 25 staff members while managing remotely. Selection and management of all on site vendors, contactors, security staff, janitorial staff, mail room staff, as well as grounds and all associated building systems was also daily tasks. My portfolio contained 650,000 square feet of property over 6 US States maintaining a yearly budget of upwards to $10.5M dollars in for each site. Projects management ranged of $25K to upwards of $800K for renovations and or new build outs. Other skill includes: Auto Cad design and Visio application, creation and implementation of security programs and systems, negotiation of on-site contractors and or vendors as well as scope of work.
EDUCATION:
PMP (Project Manager Professional)-PMP prep course Villanova University 82/B grade to achieve certification
ECPI (Associates in Computer Science with a major in Networking)
AFFILIATIONS: ** IFMA ** PMI ** LinkedIn ** HSC National Accreditation
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