Executive Assistant

JULIE A. GRABEEL

559-***-**** *************@*****.*** www.linkedin.com/in/julie-a-grabeel

SUMMARY

A proactive and dependable executive administrative professional with a proven ability to manage complex operations and support senior leaders with excellence and discretion. Having recently relocated from the Dallas/Fort Worth area, I am now seeking new executive support opportunities in your area. Known for being a forward planner and confident communicator who thrives in fast-paced environments, I bring a results-oriented mindset and strong organizational judgment to every task. I am a self-driven team player who takes ownership of projects, research, policies, and processes—ensuring accuracy, efficiency, and accountability at every stage. My approach is rooted in collaboration, reliability, and an unwavering commitment to doing things properly and efficiently. With a reputation for calm under pressure and exceptional attention to detail, I consistently deliver quality results while contributing to a positive, solutions-focused workplace. Passionate about continuous improvement, I seek to bring clarity, consistency, and measurable impact to executive operations and team success.

EXPERIENCE

BUCKNER INTERNATIONAL (International Nonprofit) Dallas, Texas

Senior Executive Assistant to CEO / Board of Trustees 5/2020–6/2025

Managed agendas, scheduling, and logistics for executive and board meetings, ensuring seamless preparation and reducing executives’ coordination burdens. Acted as gatekeeper for internal, external, and public-facing commitments, optimizing CEO’s time and preserving focus on strategic priorities. Managed complex domestic and international travel for CEO, board members, and family, ensuring smooth, efficient itineraries that supported high-level engagement and minimized disruptions.

Conducted comprehensive calendar audit and implemented weekly scheduling strategies that reduced CEO’s workweek from 70+ hours to 40-50 hours, significantly improving work-life balance and decreasing time spent in transit and increasing workflow towards strategic goals.

Developed and executed email management strategies that decluttered CEO’s inbox, prioritized critical communications, and improved the ability to track decisions and conversations efficiently.

Drafted, proofread, and prepared high-quality materials and communications, saving CEO time while maintaining professional and consistent voice.

Created agendas, conducted research, and tracked follow-up actions for executive meetings, promoting informed decision making and accountability.

Handled daily expense reporting and managed annual executive office budget, ensuring financial accuracy and reducing administrative burden on CEO.

Served as liaison to staff, board members, and external partners, streamlining communication and protecting CEO’s availability.

Performed logistical operations and agenda compilation for Board of Trustee meetings streamlining workflow and communications in a timely manner according to high standards set by the CEO, Legal team, and board members.

Championed administrative excellence across organization by leading regular meetings, providing training, and co-leading launch of new Administrative Steering Committee.

Successfully led and collaborated on cross-functional projects, balancing independent initiative with strong teamwork to achieve organizational goals.

AMERICAN ACHIEVEMENT CORP. (Manufacturing/ e-Commerce) Dallas, Texas

Senior Executive Assistant to CEO, COO, CFO 3/2019–4/2020

Arranged and managed complex calendars across multiple executives, ensuring efficient use of time and seamless transitions between priorities. Completed expense reports, reconciled credit cards, and tracked spending to maintain financial accountability. Secured venues, catering, and room setups for internal and off-site meetings, creating polished and productive environment with minimal oversight. Composed and managed email correspondence, reducing inbox volume and supporting timely executive responses.

Led end-to-end calendar strategy for the CEO, eliminating low-value meetings and improving prioritization, resulting in a dramatic reduction in executive workload and improved operational efficiency.

Coordinated administrative projects and collaborated with Communications on event planning, internal initiatives, ensuring deliverables were clear, timely, and aligned with goals.

Drafted, proofread, and edited presentations, agendas, and communications to uphold clarity, professionalism, and brand standards.

Arranged detailed, cost-conscious itineraries for multiple executives, ensuring continuity during travel.

Prepared background materials and conducted research to support productive executive meetings, including board and committee work.

Acted as communication bridge between staff and executives, streamlining information flow and protecting executive time.

Assisted COO and CFO with travel, meetings, and communication to enhance alignment and efficiency.

Coordinated internal events, managed office inventory, oversaw vendor relations, and supported front office operations.

Maintained high emotional intelligence and professionalism while handling all sensitive matters with discretion.

A. LARRY ROSS COMMUNICATIONS (Public Relations) Carrollton, Texas

Senior Executive Assistant / Personal Assistant to CEO 2/2018–3/2019

Supported CEO with both administrative and personal responsibilities, ensuring smooth operations across all aspects of their day. Managed complex domestic and international calendars, travel arrangements, and agendas, allowing CEO to maintain focus and fulfill obligations. Prepared detailed expense reports and billing to support financial oversight and time tracking. Trusted gatekeeper. Personal errands and duties for the CEO and family maintaining a smooth transition within the C-Suite where needed.

Acted as strategic gatekeeper for the CEO’s time, improving calendar flow, meeting preparation, and prioritization to enable sharper focus on growth and leadership initiatives.

Led internal event planning and supported PR book promotions, contributing to workflow and brand visibility.

Compiled documents, conducted research, and anticipated needs for meetings and calls, enabling informed decision-making and reinforced a polished and professional environment.

Monitored and managed the CEO’s email inbox, responding on his behalf in his distinct voice and communication style to maintain authenticity while streamlining correspondence and significantly reducing inbox volume.

Oversaw domestic and international travel, wardrobe, home logistics, and personal events to allow CEO to prioritize professional duties.

Assisted Vice Presidents and supported CEO’s external board and committee work through email, research, press kits, and correspondence.

PERMIAN BASIN FELLOWSHIP OF CHRISTIAN ATHLETES (Nonprofit) Midland, Texas

Executive Assistant to Executive Director/Board of Directors 1/2014–2/2018

Managed Executive Director’s calendar and daily office operations to ensure availability for strategic engagements. Planned and led regional and local events to drive community engagement, visibility, and donor development. Tracked and analyzed donor and constituent information to support tailored fundraising efforts.

Coordinated board meetings and prepared supporting materials for effective leadership discussions.

Handled executive communication to enhance professionalism and timely response.

Project & Event Coordination: Plan, organize, and lead regional and local events, creating opportunities for community engagement, visibility, and donor development.

Donor & Constituent Relations: Track, compile, and analyze donor and constituent information to support tailored fundraising strategies and relationship building; Grant writing and applications brought in $264,000 in 2017.

Managed expense reports and purchase orders, maintaining financial clarity and oversight.

Served as Area Ministry Representative, expanding outreach and engagement—especially with women coaches and athletes.

Managed social media content and platforms with savvy leading brand representation

EDUCATION

FRESNO PACIFIC UNIVERSITY, Fresno, California B.A., Education, Minor in Biology and Health

PROFESSIONAL DEVELOPMENT

IAAP, Project Management for Administrative Professionals, 2022

Former Classroom Teacher, Physical Education, Health & Nutrition, California, Merced City School District, Cedar Mountain Christian Academy, Chawanakee School District. 15+ years experience.

TECHNICAL SKILLS

Notary Public, Microsoft Office Suite, BoardEffect, Concur, Slack, Zoom, Teams, SharePoint, Virtuous CRM, iOS applications for iPad / iPhone, PaperSave Workflow, PowerPlan Budget Software, TripCase, TripIt, Google Suite

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