Administrative Professional with Regulation Experience
Resume:
MEAGAN SHAW
CAREER OBJECTIVE
Leveraging my ** years of expertise in complex lifecycle management, regulatory compliance, and cross-functional coordination necessary for fostering autonomous, high- functioning professional communities. I am committed to streamlining administrative workflows and providing strategic support to both staff and executive leadership driving organizational success.
PROFESSIONAL EXPERIENCE
Oct 2022-Feb 2026 National Laboratory of the Rockies Business Support
Employee & Lifecycle Management: Orchestrated end-to-end personnel processes including on- boarding, off-boarding, contract extensions, and change management.
Specialized Contracting: Facilitated Post-Doctoral, Subcontractor, and Joint Appointment contracting collaboration with legal services to ensure regulatory compliance.
Visitor & Event Logistics: Managed domestic and foreign national visitor communications, registrations, and background check processing. Organized and hosted events, presentations, and tours.
Facility Access & Hosting: Processed badging appointments and hosted partner meetings, large-scale presentations, and facility tours.
Financial Administration: Oversaw purchasing and reconciliation for office and project-specific use; managed center-wide memberships, payments, and deliverables.
Travel & Expense Management: Booked and processed complex domestic and international travel itineraries and expense reports for research and executive staff.
Operational Support: Provided researcher staff with event and conference registration assistance and financial processing.
Meeting & Calendar Coordination: Managed internal and external scheduling for management and staff; prepared agendas, documents, and presentations for staff, project, and visitor meetings.
Knowledge & Data Management: Tracked deliverables and processed publications through internal systems; created and maintained process documentation and resource archives.
Systems & Infrastructure: Managed digital workspaces and SharePoint sites; collaborated with space management and IT to coordinate staff seating and facility furniture/equipment.
Organizational Communication: Distributed notices regarding procedural updates, events, and communications; advocated for technology diversity and best business practices. Feb 2022-Oct 2022 Robert Half – Liberty Energy
HR Administrator (contract)
Employee Lifecycle Management: Facilitated day-to-day HR operations with a focus on managing a high-volume employee lifecycle.
Data Integrity & Management: Oversaw internal database integrity to ensure accurate and secure personnel record maintenance.
Compliance & Risk Mitigation: Processed pre-employment screenings, employment verifications, and unemployment claims in strict adherence to federal and state regulations.
Operational Execution: Managed core HR functions including on-boarding, records maintenance, and employee change management.
Cross-Functional Liaison: Acted as a primary strategic link between corporate human resources and field operations to ensure seamless communication and procedural alignment. Nov 2020-Jan 2022 Colorado Housing and Finance Authority File Management Clerk
Records & Inventory Management: Executed imaging, maintenance, and inventory control for confidential physical and digital records following strict regulatory protocols.
Compliance & Auditing: Performed regular records auditing to ensure high levels of efficiency, accuracy, and transparency in data management.
Cross-Functional Collaboration: Partnered with various departments on work overflows and specialized projects, demonstrating quick adaptability to fluctuating deadlines.
Front-Office Operations: Directed front desk management, including call routing, mailing logistics, and the distribution of housing resource information.
Administrative Coordination: Managed contact updates, supply procurement, and financial processing for walk-in client loan payments.
Systems Management: Utilized specialized records management and imaging platforms to maintain digital database integrity.
******.*.****@**.***
EDUCATION
Bryan/College Station, TX
2011 – Blinn College
CERTIFICATIONS
ICP/Agile
SKILLS
Organizational Precision
Technical Proficiency
Advanced Communication
SharePoint Administration
Microsoft Suite
HRIS Systems
Constant Contact
MLS Systems
Workday
Concur
Time/Travel/Expense
Management
CRM Systems
Enterprise Content
Management Systems
Intelligent Document
Processing Systems
Case Management
Systems
Service Ticketing Systems
Complex Problem Solving
Risk Adverse Decision
Making
10+years Customer
Service
Oracle
Typing - 45 WPM
Data Entry - 10000 KSPH
PROFESSIONAL EXPERIENCE (Continued)
Oct 2019-July 2020 Robert Half – Nutrien Ag Solutions HR Administrator (contract)
Personnel Records Management: Facilitated high-volume review and processing of personnel files, ensuring data integrity across internal systems.
HR Transactions & Change Management: Executed sensitive data entry for employee change management, including benefits administration and terminations.
Compliance & Verification: Managed I-9 documentation, employment verification, and unemployment claims processing in alignment with regulatory standards.
Employee Relations & Support: Served as a primary point of contact for staff. Provided guidance on company policies, benefits, and software systems via phone and email communications.
Case Management: Administered and resolved employee request tickets through internal support platforms ensuring timely resolutions and clarity. July 2019-Sept 2019 Volt Workforce Solutions
Staffing Administrator (contract)
HRIS & Data Integrity: Performed high-volume data entry and reconciliations of personnel files utilizing specialized staffing and recruitment platforms.
Organizational Communication: Drafted and distributed formal memos to staff regarding critical company policy and project scope updates.
Contract Compliance: Reviewed company contracts ensuring staff scheduling and expenditures strictly adhered to contractual requirements.
On-boarding Coordination: Managed the end-to-end on-boarding process for new employees to ensure a seamless integration into the organization.
Branch Leadership: Served as the sole on-site representative for the branch location, overseeing all daily administrative operations and facility management. Apr 2019-June 2019 Mader Corporation
Administrator
Financial Data Administration: Executed precise data entry for employee time and expense reimbursements, ensuring accurate financial records.
Logistics & Scheduling: Directed and maintained comprehensive training and travel itineraries for field employees to ensure operational continuity.
Legal & Regulatory Compliance: Managed critical legal documentation, including multi-state certificates of authority, equipment/vehicle licensing, and employment tax registrations.
Human Resources Coordination: Conducted end-to-end on-boarding and pre-employment screenings for new hires; drafted formal staff memos regarding meeting updates and policy notes.
Procurement & Inventory Control: Performed market research and price comparisons for company supplies and services to optimize costs.
Asset Management: Managed procurement and inventory levels for company uniforms, safety gear, and specialized tool kits, including purchase orders processing.
Feb 2016-Nov 2017 Accenture Federal Services
Project Management Business Associate
HR & Financial Administration: Performed high-level HR support activities, including complex time and expense reconciliation to maintain project financial accuracy.
Compliance & Risk Screening: Issued background checks for current and potential employees and conducted labor category screenings ensuring alignment with project-specific budget and regulatory requirements.
Personnel Lifecycle Coordination: Managed end-to-end on-boarding and off-boarding processes for a diverse workforce of internal and external staff members.
Data & Systems Management: Executed precise data entry for travel expenditures and performed routine maintenance of active directory systems.
Information Architecture: Managed project dashboards, site pages, and user permissions within internal collaboration platforms ensuring cross-divisional consistency and data security.
Project Controls & Tracking: Monitored and maintained deliverable tracking systems to ensure all project milestones were met on schedule.
Advanced Reporting: Collaborated with management to optimize reporting capabilities by utilized database management tools and created pivot tables for data analysis.
Feb 2014-Jan 2016 IBEX Global
Tier II Technical Support
Technical Incident Management: Delivered expert service support for complex technical issues, categorized and managed via a high-volume ticketing system.
Remote Troubleshooting: Provided comprehensive hardware and software resolution support, utilizing advanced remote-guidance techniques to walk clients through technical fixes.
Network Infrastructure Monitoring: Monitored and tracked service outages through specialized network platforms to ensure minimal downtime.
Field Engineering Collaboration: Partnered with ground technicians to resolve port overloads and identify hardware failure points between central offices and client locations.
Training & Mentorship: Facilitated the professional development of new and international team members through direct training and shadowing on technical protocols and customer service excellence.
Apr 2012-Nov 2013 NBCLAR
Executive Assistant
Event & Fundraising Coordination: Spearheaded planning and execution of regional fundraising initiatives, including specialized events such as TREPAC.
Strategic Scheduling: Managed comprehensive regional event calendars and coordinated educational class schedules for real estate professionals.
Stakeholder Liaison: Facilitated critical communications between the Executive Director and regional Brokers to identify and promote realtor training and growth opportunities.
Front-Office Operations: Directed high-volume switchboard systems and managed message relays for all inbound professional inquiries.
Financial & Inventory Oversight: Maintained accountability for board store inventory and petty cash funds to ensure operational transparency.
Revenue Processing: Collected and processed essential financial transactions, including licensing fees, board dues, and professional development class fees.
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