Operations & Admin Specialist with Finance Background

BIODATA

K Bharathy

No.*A-*, Nandi Garden Phase I, Avalahalli, J P Nagar 9th Phase, Bangalore-560108. Ph.990-***-****

Personal Information

Nationality:Indian

Date of Birth:21st September, 1975

Email:********.*******@*****.*** Marital Status:Married Educational Qualifications:

1. B.Sc. Maths

2. M.B.A Finance

Other Skills Computer

1. Diploma in Computer Applications (MS Office) and Typewriting higher. Languages Known:

To Read:Tamil, English, Hindi To Write:Tamil, English, Hindi To Speak:Tamil, English, Hindi, Malayalam, Kannada Introduction:

I have good work experience starting from Banking back office support to NGO and Educational Institution. Would like to work in a challenging environment and keen in getting exposure to different Techniques, Systems, and Processes etc. Will ensure to add value to the organization to the best of my abilities.

Work Experience:

1. Accountant and Admin in a private CBSE School from May 19. The Job Description:

Fixing Appointments checking the calendar.

Checking emails and reply accordingly.

Meeting external officials and if required fixing appointment with Principal. Maintaining confidential Files.

Handling all papers and communications between principal office and other departments and divisions.

Scheduling meetings and Recording minutes of the meeting. Event Management.

Any other instructions from the Principal.

Also handled all back office work like issue of study certificate, TC, Marks Card. Took active part in admission and interview process. Also handled recruitment and framed student policy document for the current academic year.

Collecting Fees.

Payroll management(Attendance and Leave management, Disbursal of Monthly Salary, Salary Slips)

Statutory payments (PF, ESI, Professional Tax, Income Tax) All Vendor payments and corporate banking.

Issue of Appointment orders, Collection of Documents, Exit formalities. Handling of Parent, Student and Teacher portal.

Handling everyday cash management.

Handling SATS, CBSE, OASIS, SARAS portals.

Handling all procurements (Stationery, Furniture, Books). Renewal process of all School documents.

Maintaining Stock Register of all assets.

Maintenance of all student files.

Handling of Exam related works.

Work Experience:

1. Consultant – Finance-Greenpeace Environment Trust (June17 to Jan18) The Job Description:

Asset value verification / fixed asset register.

Filing work / documentation.

3rd party payments, invoices, approvals, processing, initiate. Advance requests + settlements of staff + accounting. Assisting with Income Tax Dept queries.

Assisting with Ministry of Home Affairs queries.

Assisting with Registrar of Companies queries.

Assisting with Bank related work.

Assisting with the preparation of the Annual Accounts and the Audit. Any other tasks assigned by the Head of Finance.

1. Senior Accounts Officer at Greenpeace India Society (Jan07 to Jun16) The Job Description:

Processing Petty Cash settlements of all the Greenpeace branches and head offices, as per policy laid down by GP from time to time and email communication of the actual claims accepted to the concerned with a copy to Manager Finance. Maintenance of Books of account for GPET, GPIS (FC) and GPIS (local) as per identical Common Code of Accounts laid down by GPI on financial year and ensure correctness of all entries.

Preparation of Petty cash and salary transactions, uploading files into the SUN System in the given format. Due care has to be taken for relevant budget codes and finance codes.

Oversee the job of accounts assistant regarding employee/consultants settlements once in every 15 days.

Assisting the audit process. Provide all necessary data to the statutory auditors, for finalising the audit and completing the financial statements for the calendar year as well as the financial year in a timely manner.

Escalating any deviations from policy to the Manager Finance/OD. Issue of cheques/cash and updating cheques/cash control file depending on the availability of funds.

Assisting in generation and circulation of MIS Reports if required. Collect IT declarations every year, proof thereof and updating the same in the Saral TDS Software. Calculation of TDS for employees and ensure proper deductions are done as per the law from time to time in coordination with Accounts Assistant. Verification of Salaries, Conveyance prepared by the HR and ensuring after ensuring appropriate deduction of PF, Professional Tax, Advances, Telephone Personals, etc. Preparation of Incentives disbursal for consultants and employees in accordance with the data provided by the Fundraising Dept in coordination with Accounts Assistant. Preparation of PF and Profession Tax statement for employees and timely payment within the due date.

Visiting Chennai and Legal advisors in responding to the Income tax Assessment queries/ MHA Queries.

Preparation and Assisting in responding to the Income tax. Assessment queries/ MHA Queries/ROS queries. Providing the back up of other finance staff in their absence.

4.Canbank Computer Services Ltd - From Sept.’02 Till Dec. ‘05 Designation-Secretary (R&T).

The job involves handling

a. Share Transfers requests received.

b. Dematerialisation and rematerialisation of shares based on papers received from Depository Participants.

c. Submission of periodic returns to statutory authorities like SEBI and stock exchanges and Depositories service providers NSDL and CDSL.

d. Office Accounts maintenance.

e. Handling office cash.

5. Cameo Corporate Services-From Aug.’99 to June ‘01 Designation-Junior Executive (Banking Accounts)

I was working for Standard Chartered Bank, at their Central Loan Processing Unit at Chennai. Key responsibilities involved

Customer Serivces Management

Responsible for post disbursement services for a portfolio of around 75,000 accounts.

DSA accounts handling

Broadly the type of job done involved the following: Closure & Pre-closure of Loan Accounts.

Preparation of Statement of Accounts and arrear break-up. Issuing Insurance NOC.

Issuing NOC in case of Auto Loans.

Issuing Loan Closure letter in case of Personal Loans. Issuing Balance Confirmation Certificates.

Issuing Interest Certificates.

Preparation of Amortization schedule for Loan Accounts. Confidential Reports to Banks.

Letter to RTO for refinance cases.

NOC for change/correction of name & address to RTO. NOC for transfer of vehicle from one state to another. Handling legal cases and tracing the facts of the case. Return and swapping of post-dated cheques.

DSA bill calculation for Auto, Personal & Professional Loans. DSA Amortization of bills and passing accounting entries in the relevant accounts. My interaction with personnel in Collections, Banking, Reconciliation Departments and Management of the Organization helped me to gain an insight into those functions apart from experience in working as a part of a team.

Working in fully computerized environment gave me good control of all computer related activities and also a thorough understanding of the systems. 6. ABF Nidhi Ltd.-From Oct.’98 to March‘99

Designation- Accounts Assistant Key responsibilities involved a. Deposit pre-closure and maturity payments to depositors. b. Handling Branch accounts.

References:

Can be provided on request.

K.Bharathy

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