Executive Assistant with 10+ Years of C-Suite Support

OLIVIA BRANT

917-***-**** ***********@*****.*** New York, NY

EXECUTIVE ASSISTANT

•Executive Assistant with 10+ years supporting C-suite and senior leaders, managing complex calendars and coordinating internal and external meetings.

•Oversaw travel arrangements and expense reporting for domestic and international trips, ensuring timely submissions and policy compliance. • Processed purchase orders and contract documents, liaising with legal and finance teams to ensure accurate routing and record-keeping.

•Led onboarding for new hires and vendors, handling building access, equipment setup, and distribution list integration.

WORK EXPERIENCE

2011-current Hospitality Industry

Top Cat Limousine, Inc. San Diego, Ca

Full Charge Bookkeeper / Executive Assistant / office manager /booking 2008 - 2011

•Drafted executive correspondence and custom forms for the president and senior team, ensuring clear communication and timely distribution.

•Streamlined bookkeeping, payroll and HR processes by standardizing workflows, improving efficiency and accuracy.

•Self-taught proprietary software and trained staff on best practices, boosting adoption and performance across departments.

•Produced financial reports to the President of the company on an efficient and timely basis.

•Maintained strong vendor and client relationships, coordinating service agreements and resolving inquiries promptly. • Coordinated domestic travel arrangements, including flight, hotel and ground transportation bookings for executives.

The Business Department San Diego, Ca

Accounting Assistant 2005 - 2008

•Assisted in the completion of approximately 500 personal and corporate tax returns in a 3 month period.

•Implemented QuickBooks AR module to consolidate receivables, improving invoice tracking and collection efficiency. • Configured year-end QuickBooks accounts for multiple clients, ensuring accurate income and expense reporting.

•Prepared and submitted expense reports, ensuring adherence to company policy and timely reimbursement.

Wermers Multi-Family Corporation San Diego, Ca

Administrative Assistant/office manager/assistant project manager 2001 - 2004

•Maintained tracking forms for work orders, contracts and insurance for multiple sites, ensuring up-to-date project documentation.

•Compiled and distributed meeting minutes, ensuring accurate records and follow-up on key action items.

•Drafted bids, proposals and client communications to subcontractors and associations, supporting contract negotiations.

•Represented company at industry conventions, building professional networks and generating new vendor contacts.

•Provided front-desk support including phone screening, mail distribution and visitor greeting during highvolume periods.

•Assisted with purchase order requisitions and invoice reconciliation to support finance and procurement workflows.

Sedona Staffing Services: Alliant International University

Accounts Receivable / Student Accounts Representative 2000 - 2002

•Responded to student billing inquiries and corrected account discrepancies to ensure accurate account management.

•Contributed to policy and procedure manual development, standardizing processes for student account management.

The Business Department San Diego, Ca

Accounting Assistant 2001 - 2005

•Assisted in the completion of all tax returns for 400 clients.

•All receptionist duties: Answering phones, returning calls, answering questions, and setting appointments.

•All clerical work: creating letters, forms, and filing.

•Created a client database so client information was more accessible.

Ram-Brant Marble

San Diego, Ca

Secretary / Sales

1996 - 2001

SKILLS

Administrative Operations: Calendar Management, Expense Reporting, Purchase Order Requisitions, Contract Management, Onboarding Support

Travel & Events: Travel Arrangements, Event Coordination, Vendor & Client Liaison

Software & Tools: MS Outlook, MS Excel, MS Word, MS PowerPoint, SharePoint Financial & ERP Systems: QuickBooks, Coupa, Gatekeeper, 10-key

OBJECTIVE

Office Administrator with 10 years of progressive experience, providing support to executives, customers, h/r, data entry, answering phones or anything else, that was needed in my current company. I learn incredibly fast, so, I tend to move up in my position because not only am I given progressively complicated projects, I am known to be almost obsessive about perfection and finishing my assignments. I have excellent organizational skills, which can adapt to whomever I’m reporting to, hands-on technical knowledge, with the ability to multitask while always presenting myself and my employers with a strong work ethic. Self-starter with the ability to analyze business operations and recommend strategies to improve performance. Maintain professionalism at all times and use discretion when handling confidential data. Competent people person with excellent communication skills and knowledge of HR practices.

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