Executive Assistant / Business Partner Leader

VICTORIA VITALIE

415-***-**** *******@*******.*** LinkedIn Profile

Highly experienced Executive Business Partner/Executive Assistant with 15 + years supporting C- level executives in dynamic, fast-paced global environments.

Proven expertise in managing complex projects, time optimization, high-level business relationships, and corporate events, leading to improved executive productivity and seamless business operations.

Demonstrates exemplary integrity in handling complex and sensitive confidential information, with a strong commitment to productivity and quality. Comprehensive skills that ultimately enable the success of senior executives.

Consistently producing dynamic, business-enhancing corporate events and gratifying, memorable employee experiences.

Strategic thinker with vibrant, persuasive communication skills, high EQ, and exceptional interpersonal, networking, and problem-solving expertise.

Member of Women Defining AI.

PROFESSIONAL EXPERIENCE

As I search for my next career opportunity, I’ve been upskilling in AI and working in various part-time and contract roles. I also took a career pause (11/2024 – 06/2025) to provide caregiving for a family member. Lando Interactive, Palo Alto, CA, Part-time 09/2025 to present – Learning Specialist After-school STEM program for grades 1st through 3rd. Integrative Wellness Center, Remote, Contract 06/2025 – 8/2025 Project Manager Assisted with rebranding, relocating the business, and streamlining marketing communications. Headspace, Inc., San Francisco, CA 03/2021 – 10/2024 – Executive Business Partner to CEO, CFO, and General Counsel

Provided strategic administrative support for the CEO, CFO, and GC. Managed highly complex calendars and organized all travel plans, board meetings, conferences, and media/PR strategy coordination. Streamlined executive workflows, constantly reducing scheduling conflicts. Successfully navigated through multiple company reorganizations and mergers without disruption. Note: In October of 2021, Ginger merged with Headspace, the leading meditation app. Initially, I supported all C-Level Ginger executives. Following the merger, my coverage was reduced to three senior executive members due to the increased volume and complexity of the new organization. I also onboarded and managed the Office Coordinator for the San Francisco Office. VICTORIA VITALIE

415-***-**** *******@*******.*** LinkedIn Profile Sift, San Francisco, CA 09/2019 - 05/2020 - Executive Assistant to CEO/Cofounder Sift is an LLM digital trust and safety company. My role was to represent the Office of the CEO in all internal and external communications, meeting planning, travel, public relations, and high-level company confidential initiatives as part of the Leadership Management Team, as well as professional affiliations in which the CEO was a member. Also led quarterly Board of Directors’ meetings and company-wide all-hands, engaging 150+ employees, and ensuring smooth execution of confidential initiatives. Coordinated the Sift Summit with 100+ participants, boosting team morale and cross- departmental collaboration.

Prezi, Inc. San Francisco, CA 02/2014 – 09/2019 - Executive Assistant to CEO/Cofounder

Represented the Office of the CEO of Prezi, which is a global SaaS presentation software company. I also offered support to the COO, CFO, and other senior executive management team members as needed. Served as the primary liaison for the office of the CEO’s global communications. Serving as a business partner with an emphasis on corporate growth management initiatives, global speaking engagements, and evangelism. Heavy scheduling and logistics planning of both the San Francisco and European locations. Also provided some personal assistance. Zynga, Inc. San Francisco, CA 03/2009 - 06/2013 - Executive Assistant to COO & Event Management

Orchestrated the hyper-busy calendars, both business and personal, for the COO and other executive staff for this global social networking and mobile game development company. In addition to core administrative accountabilities, I simultaneously commanded other areas of business, such as:

Instituted the initial travel management program, as none existed prior.

Throughout this growth period, acted as the central resource for customized marketing goods.

Managed teams ranging from 30 to 120 for out-of-town employee recognition trips and excursions. During the early growth stage period, I owned responsibilities for planning individual team and company-wide events. This included events from 20 to 2,000+ attendees, across all budgetary scales. Conceived and curated themes and led full creative production and development, top-to-bottom, for numerous team events, such as quarterly CEO updates, holiday soirees (2,000+ guests), Media events such as SXSW, GDC, etc. Sole management of: Full concept ideation, curated mood tenor through to execution via researching, planning, invitations, budgeting, and procuring associated marketing items. Acute detail in resourcing talent, marketing giveaways, catering, hiring of live acts and character actors, production crew, housing for performers, overseeing AV/Tech needs, agendas and timing for all preliminary and final productions, budget and policy adherence, including facilitation of all legal and binding contracts.

VICTORIA VITALIE

415-***-**** *******@*******.*** LinkedIn Profile

EDUCATION & PRIMARY TOOLS

Bachelor of Arts, San Francisco State University, Scholarship Recipient, Dean’s List Google Workspace * AI Savvy * Slack * Navan * Various Expense Reporting and Project Management Tools

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