Executive Assistant
Resume:
JENNIFER DUTHIE
Vancouver, BC **************@*****.***
Executive Assistant Administrative & Project Support Corporate Communications Highly organized and resourceful Executive Assistant with 16+ years of experience providing senior-level administrative, operational, and corporate support across public, private, and consulting environments. Known for anticipating needs, creating order in fast-paced settings, and handling confidential information with precision and professionalism. Bringing a rare blend of administrative expertise and investor relations insight, I support executives with calendar and travel coordination, meeting preparation, document control, and polished communications. Adept at improving workflows, implementing digital filing systems, and supporting leadership through transitions, corporate events, and reporting cycles. Core Competencies
Executive/administrative Support CRM & databases Marketing Calendar/travel management Presentation skills Stakeholder/investor messaging Project management Expenses/budgeting Drafting reports Microsoft Office 365 Document/records management Research Meeting prep/minute taking
Corporate filings & compliance
Event/project coordination
Work Experience
ADMINISTRATIVE ASSISTANT
MANAGEMINT CONSULTING CORP. (Mat. Leave), Vancouver, BC August 2024 to September 2025
• Managed and maintained executive calendars, scheduled meetings, and took meeting minutes.
• Prepared and edited correspondence, presentations, and other documents as needed.
• Maintained corporate minute books, create and update director's resolutions.
• Uploaded corporate filings to CSE, SEDAR, and Corporate Registries.
• Created efficient filing systems to electronically ensure easy retrieval of important documents.
• Managed expense reports for executives by accurately tracking receipts, reconciling expenses, and submitting reimbursement requests.
• Handled sensitive information with confidentiality while maintaining data integrity at all times. INVESTOR RELATIONS
BARRETTO PACIFIC CAPITAL, Vancouver, BC
May 2021 to Present
• Database and market research to capture new leads and clients.
• Proofread and edit investor marketing collateral to eliminate errors.
• Work with management to create marketing materials for financing presentations and client meetings.
• Research, analyze, and assess financial, fundamental, and capital markets information.
• Input new financial data, updated old records, and cross-check information to keep marketing assets up to date. ADMINISTRATIVE ASSISTANT (CONTRACT
VANCOUVER FRASER PORT AUTHORITY, Vancouver, BC
December 2022 to January 2023
• Scheduled office meetings and stakeholder/partner appointments.
• Developed and updated spreadsheets and databases to track, analyze, and report on performance data. Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
• Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
• Interacted with vendors, contractors, and professional services personnel DIRECTOR OF INVESTOR RELATIONS (CONTRACT)
G2 ENERGY CORP-Vancouver, BC
May 2022 to September 2022
• Oversight of all shareholder and investor relations initiatives for G2 Energy including preparing monthly/quarterly budgets organizing conferences.
• Wrote executive speeches and talking points to deliver consistent
• Crafted executive speeches and talking points to ensure a consistent message across internal and external communication channels.
• Leveraged media relations to enhance outreach and public image.
• Developed and managed the investor relations budget and plan.
• Created and edited corporate marketing materials and handled shareholder-related tasks.
• Coordinated and attended investor meetings, conferences, and roadshows.
• Composed, edited, and distributed press releases and corporate updates.
• Hired and managed external investor relations and market awareness consultants.
• Managed G2 Energy's website, social media, and CRM system (HubSpot).
• Conducted corporate finance and business development activities, including engaging new investor interest and supporting corporate finance initiatives.
• Evaluated program effectiveness to assess return on investment.
• Expanded the investor database from 30 to over 400 contacts through traditional and digital marketing strategies, as well as investor relations outreach.
CORPORATE COMMUNICATIONS (CONTRACT)
NEWLOX GOLD, Vancouver, BC
June 2021 to June 2022
• Created and edited corporate marketing materials, shareholder relations, managed databases.
• Consistently maintained a flow of corporate updates to stakeholders and investors.
• Successfully project managed the redesign of and maintained the corporate website with up to date information and assets.
• Worked with management to implement corporate communications and marketing initiatives.
• Introduced new investors to the management team for interest in the company.
• Project managed the migration of corporate data onto Microsoft Office 365 SharePoint. INVESTOR RELATIONS MANAGER (CONTRACT)
INDROCORP GROUP, Vancouver, BC
January 2018 to January 2019
• Managed incoming and outgoing communications to stakeholders and shareholders.
• Created the investor relations strategy and budget and built the messaging plan for the company.
• Worked with upper management to organize meetings and events for corporate awareness.
• Prepared shareholder communications.
• Implementation of and maintenance of CRM databases.
• Wrote content for the social media platforms and maintained the corporate websites.
• Hired and supervised external consultants.
EXECUTIVE ASSISTANT
PRIMEVEST CAPITAL, Vancouver, BC
December 2014 to December 2015
• Organized and coordinated conferences and monthly meetings.
• Processed travel expenses and reimbursements for executive team.
• Managed executive calendars, scheduled meetings and appointments, coordinated travel arrangements.
• Screened calls and emails.
• Handled confidential and sensitive information with discretion and tact.
• Worked on special projects requiring various degrees of complexity.
• Performed day-to-day office management.
• Handled bookkeeping and audits.
• Attended legal and compliance seminars.
• Guided investors to fill out subscription agreements and KYC's Investment fund client relationship management.
• Handled all broker and client correspondence, inquiries, maintained the unit holder database.
• Created and distributed monthly unit holder updates.
• Filed exempt distribution and financial quarterly's, due diligence filings with the Trustee, and legal filings.
• Handled all banking investment fund administration including processing wires and investments into the fund. Education
BACHELOR OF COMMERCE in FINANCE
THOMPSON RIVERS UNIVERSITY
January 2015 to January 2018
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