Operations & Administrative Specialist
Resume:
DAWN MARIE STEINER
e-mail: *************@*****.***
SUMMARY
Proven advanced computer expertise with MS Office 365, Microsoft Word, Excel, PowerPoint, Access, Outlook and able to adapt to new software efficiently.
Proven experience with G Suite Basic & Business Apps services. Knowledge with companywide searches, shared drives and advanced administrator controls.
Excellent time management and organizational skills, which are required to initiate and manage multiple tasks/projects to closure with a natural sense of priority with strict confidentiality.
Advanced analytical skills experience working with various C-level managements at various companies including Big Three (Ford, GM, Chrysler) and Tier 1 suppliers.
Solid organizational skills with global offsite meetings, international travel as well as passport and visa applications and updates.
COMPUTER SKILLS
Microsoft Platforms: Windows XP, 365 Suite
Advanced Microsoft Office: Word, Excel, PowerPoint, Outlook, Access, Publisher, Project
Advanced Google Suites: Basic, Business, and Enterprise
Finance & Travel Software: QuickBooks, Visio, Lotus Notes, AS/400, Quick Expense, PeopleSoft, QuickBooks, Concur, ERMS, AMEX Travel Services, SharePoint, SAP, CRM, IPhone & Google Apps
EXPERIENCE
BASF CORPORATION, Wyandotte, Michigan. Feb. 2020 to Oct 2025
Plant Logistics Specialist-Cellasto Plant (Aug. 2023 to Oct 2025)
Maintained departmental staff by submitting check requests, reviewing and approval of invoices, tracking purchase orders, handing supplies to maintain plant of 1,500 people. Negotiating pricing on all future purchase orders with vendors as well as keeping vigilance over current and prior purchase orders with procurement to regulate cost savings for the plant expenditures. Supported department by researching vendors for price comparison and cost savings. Contacting vendors and handling questions along with procurement and accounting to provide help to vendors to solve issues with billing and shipping deliveries as well as handling original position as Administrative Assistant for the plant. Reconciled billing for vendors over two years that grossed over $1M dollars for quality management issues. First contact with all vendors in which I created PO’s which was more than $3.1 M dollars in 2023 as well as 2024. In 2025, I secured a $175k per year savings to our Dry Ice intake with a new vendor collaborating with Global Buyers at BASF. Handled all accounts with the upmost confidential manner and respect.
Administrative Assistant – Cellasto Plant
(Contract –ObjectWin Technologies Feb.2020 - Oct. 2025)
Assistant to the Plant Manager, Operations Mgr., and 6 technical engineers at the Cellasto Plant. Provided administrative support as directed to include, but not limited to, generation of meeting minutes and agendas, maintaining schedule of onsite conference rooms, booking room reservations and coordination onsite and offsite logistics for Expat collogues from Brazil, China, Germany and Mexico. Instrumental in making our colleges feel and know they had a support system visiting the United States. Proactive and able to work on multiple projects simultaneously and responds and adapts to evolving priorities. Process and handle highly sensitive materials, agreements and due diligence in a confidential manner where mature intelligence is required for sensitive information.
FORD MOTOR COMPANY, Allen Park, Michigan. January 2018 – November 2018
Administrative Assistant/ Global Mfg. IT (contract-Epitec)
Assistant for the Director and Senior Managers of the PDO Global Mfg. IT Department. Manage daily schedules and appointment calendars, meeting notices and agendas, and prepare material for day(s) ahead. Resolve scheduling conflicts in a timely manner and issue new meeting notices, often-involving global personnel, locations, and use of Net Meeting/WebEx technologies. Executed Pre-Trip travel requests, schedule travel and process Travel/Expense Reports (domestic & international). Worked with global management to organize and maintain files with Google Apps. Maintain organization chart, distribution lists, vacation schedule, phone list and other information as needed.
BEAUMONT HEALTH SYSTEMS, Royal Oak, Michigan. February 2016 – May 2016
Executive Assistant-Executive OB/GYN Offices
Executive Assistant to the System Chair of Obstetrics & Gynecology. Responsible for extensive calendar management duties, managing all incoming phone calls from internal and other corporate locations. Facilitation of meetings with entire OB/GYN resident staff and outside speakers, travel arrangements, on-call resident schedules, updating of credentialing for DaVinci robotic procedures, expense reporting, researching AMA articles, typing and submitting manuscripts for articles in various medical journals.
FORD MOTOR COMPANY, Allen Park, Michigan. September 2015 – February 2016
Business Analyst-Global Product Development (contract-CPI)
Liaison between client area and technical organization by planning, conducting, and directing the analysis of complex business problems to provide efficient resolutions with automated systems. Provides technical assistance in evaluating and developing systems and procedures that are cost effective and meet business requirements. Collaborated with other user groups to resolve questions, assess user needs, and recommend changes. internal consultant within technology and business groups by using quality tools and process definition/improvement to re-engineer technical processes for greater efficiencies.
FIAT CHRYSLER AUTOMOBILES, Auburn Hills, Michigan. July 2014 – November 2014
Executive Assistant-Global Innovation Dept. (contract-MEDA)
Executive Assistant for the Vice President of Global Innovation. Resolve scheduling conflicts in a timely manner and issue new meeting notices, often-involving global personnel, locations, and use of Net Meeting/WebEx technologies. Responsible for extensive calendar management duties, managing all incoming phone calls from international corporate locations. Facilitation of meetings with staff and clients for executives as well as senior managers. Extensive experience with international travel and expense reporting.
CONTINENTAL AUTOMOTIVE, Dearborn, Michigan. March 2013 – July 2013
Executive Assistant-Global Hybrid & Electronic Vehicles (contract – YOH)
Assistant for Director of Global Hybrid & Electronic Vehicles. Extensive calendar management duties, managing all incoming phone calls from Europe and other corporate locations, facilitation of meetings with staff and clients, and extensive international travel arrangements for director as well as outside international executives. Implementation and facilitation of projects and project management related duties. Multilevel experience with working with all levels of management and clients as needed under strict deadlines. All other office duties as required.
GENERAL MOTORS CORPORATION, Detroit, Michigan. October 2012- February 2013
Executive Assistant- IT & HR Department (contract-Aerotek)
Organizing and maintaining schedules for three directors of the IT Transformation, HR Staffs and HR Intern departments. Duties include handling incoming phone lines, screening and handling client calls, managing highly confidential correspondence, making extensive travel arrangements, arranging meeting rooms and functions, interoffice memos, and support for the management.
MPS GROUP, Novi, Michigan. January 2011 – September 2012
Executive Assistant-Industrial & Environmental Services
Executive Assistant to the Owner, President, and CEO of the organization as well all other management staff. Processing confidential information, meeting minutes, reports to corporate, implementation, and facilitation of bids that turned into projects, extensive travel of management and crews working in and out of state on jobs. Only assistant for entire staff, which included general managers, site managers and liaison to the Iowa office.
RAYMOND JAMES & ASSOCIATES, INC. Grosse Pointe, Michigan. March 2006- October 2010
Administrative Manager- Public Finance
Administrative manager for a team of five professional brokers and two analysts; assisting in public finance opportunities for municipalities and school districts within the State of Michigan. Experienced facilitation of projects and project management related duties with all legal and banking documents required as well as administrative duties.
EDUCATION
Bachelor’s Degree of Science Major: Business Admin/HR Management
Capella University (pending)
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