Executive Administrator with Operations Excellence

KATHY RAINE

Kansas City, MO 816-***-**** ************@*****.***

Summary

Executive Administrator skilled in optimizing office efficiency and streamlining operation. Proven expertise in project management and document organization, while fostering strong team collaboration while maintaining confidentiality. Successfully implemented processes that enhanced workflow and ensured compliance, supporting client relations with precision.

Skills

●Document and records management

●Meeting coordination and scheduling

●Information security and confidentiality

●Invoice processing and payroll

●Office operations and support

●Background checks and compliance

●Team collaboration and relations

●Client relations and communications

●Supply inventory management

●Inter-office communication strategies

●Policy documentation and contracts

●Executive support and management

●Attention to detail in operations

Data organization and data bases

Experience

Executive Administrator

Omni Advocacy Services

01/2020 to Current

Kansas City, Missouri

●Manage daily administrative tasks for an advocacy organization.

●Coordinate meetings and events for staff and Clients efficiently.

●Maintain confidential documents related to executive operations.

●Streamline office processes to improve workflow and efficiency.

●Collaborate with various Case Managers and Support Staff to enhance inter-office communication.

●Prepare correspondence letters using Google Docs.

●Assist with the preparation of presentations for internal and external meetings.

●Document administrative policies and procedures, policies, and standards.

●Ensure that all incoming calls were answered promptly in a professional manner.

●Process invoices in accordance with accounting guidelines.

●Monitor supply inventory levels and placed orders as necessary.

●Manage office operations and scheduling.

●Implement business processes to streamline daily operations and increase efficiency.

●Define and understand team member responsibilities to enhance group efficiency and performance.

●Create and maintain computer and paper based filing and organization systems for records, reports and documents.

●Perform background checks for new employees and contracts.

●Final approval on outgoing reports to vendors and contract holders.

●Accounts payables.

●Receivables reconciliation.

●Google Docs Administrator, system permissions to employees.

Additional Skills/Experiances

●Money handling, balancing and cashiering.

●10 Key by touch.

●Registering attendees.

Education

High School Diploma

Topeka West High School

Topeka, Kansas

05/1975

References available upon request

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