Office Coordinator with 15+ Years Experience

OFFICE COORDINATOR I

Kathleen Thompson

** ********* ***** ************, ** 21030 • ********@*****.***• 443-***-****)

Objective

Professional Office Coordinator 15 + years of experience Managing schedules and making routine office tasks as efficient as possible. Proven skills in working with vendors, schedules meetings and setting up conference rooms, ordering supplies, strong multi-tasking skills and professional phone skills.

Office Clerk I Henderson Webb May 2022 to present

Enter emails received by tenants into Yardi.system

Scan documents into file bound

Review and prepare files and documents to be scanned in file bound data base. based on conversion requirements, including but not limited to arranging records in date order, removing duplicate copies, and removing staples and clipping multipage documents.

Determine which scanning device will properly perform the operations depending on the type of quality of documents to be imaged

Perform and monitor all activities required to scan the documents

Receive boxes check into the database and track from start to finish

Schedule and coordinate meetings and coordinate transportation

Provide daily preventative maintenance (care and cleaning) of all scanning equipment as recommended by the manufacturer or as needed

Review the scanned document images electronically to verify that all pages within the document were scanned accurately and completely. The review shall include a 100% verification of each scanned page image to ascertain the image quality. Rescanning documents will be required if the scanned images are deemed poor quality.

Perform hardcopy scanning, microform, scanning, oversized scanning (e.g. maps, charts, and drawings) and image formatting/conversion.

Deliver scanned pages in electronic format and meet scanning targets and deadlines.

Lift cartons weighing up to 35 pounds, as required

Office Coordinator I Canon business system JLL/Alight Solutions January 2008-May 202

Ordering repairs for office equipment and maintenance, connecting with and escorting vendors

Submitting work orders and scheduling repairs for general office space and equipment

Filing and organizing records, invoice’ and other important documentation

Managing schedules for conference and community space.

Monitoring and ordering inventory for office and break room supplies

Managing incoming and outgoing correspondence, including emails, faxes, mail and packages

Answering phone calls, transferring callers as appropriate

Greeting customers and visitors to the office, ensuring guests are comfortable and connected with the right office personnel

Data Entry

Strong written and verbal communication skills

Excellent organizational and time management skills

Great customer service and interpersonal skills

Friendly, service-oriented personality

Keen attention to detail

Problem-solving and basic troubleshooting skills

Proficiency with common word processing and spreadsheet software

Manage meeting rooms for their colleagues,

booking the space and arranging for any AV equipment that someone needs to run a meeting.

implement organization procedures for everyone to receive mail and packages,

check out office equipment, request additional supplies and submit tickets for maintenance and repairs

Bind materials for meetings

Office Assistant ION/IPN, Baltimore, MD, Oct. 05 – June 07

pre-show planning, onsite conference logistics

managing mass mailings

Trade show preparation assistance

maintaining conference databases,

Ordering office and coffee supplies

relieving the receptionist

assembling materials, packing and shipping collateral maintaining photocopiers and fax machine

keeping inventory of all office supplies

Contractor Data Entry Clerk/Office Team/IRN/XL Health, Baltimore, MD, Oct. 04 – Oct. 05

Recruiting, and Telemarketing

Setting up conferences and meetings,

collecting contact information for participants for a database

conducting phone calls and follow-up for scheduled meetings

recruiting physicians for a contracted HMO

performing basic office support, faxing, answering telephones, and data entry

Contractor Kelly Services/IMS Health, Plymouth Meeting, PA; Guardian Protection Emergency Services, Windmoor,

PA; Medical Access, Philadelphia, PA; Jan-02 – Dec-04

Administrative Assistant, and Telecommunications/Data Entry Clerk

analyzing and translating third party prescriber data

verifying client information,

researching missing information and resolving problem

coordinating and monitoring incoming data sources

managing all phases of invoicing

responding to inquiries of client’s business and public adjusters

conducting verification of physician’s credentials

recruiting physicians for contracted HMOs, and other basic office support

faxing, answering telephones, and data entry.

Education/

Training:

Kensington High School, Philadelphia, PA

Diploma, General Curriculum

Options for Independence, Philadelphia, PA

Training Program

Mayor’s office of Community Services, Philadelphia PA

Course development training

Community College of Philadelphia

Training Program

Skills:

typing skills (55 WPM)

Proficient in Microsoft Word, Excel, Power Point, Outlook Phone Skills

English

Oral and written communication

References are available upon request

Contact this candidate