Accounts Payable Specialist and Admin Professional

Dana Pinkston

Fort Worth, TX ***** 817-***-**** ***********@*****.***

Professional Summary

Seeking a position with a company where I can utilize my creative skills & experience making a significant contribution to the success of my employer

Education

High School Diploma

Cisco Junior College - Cisco, TX

Work History

Administrative Assistant

McMahon Contracting LLC – 4/12/21 – current

Communicated with vendors to resolve discrepancies impeding payments.

Communicate with Foremen and Managers to make sure all invoices are processed to correct project

Keep data for Meter reads on all projects.

Enter invoices by 3-way matching and also scanning all invoices in system, getting approvals, and vouchering through EBE system. High volume of invoices daily (200 - 400 invoices)

Project Coordinator

Beacon Hill Staffing – Temp to Hire

Code invoices in account distribution through Oracle

Resolved Accounts Payable issues: identifying invoice discrepancies

New vendor setups

Communicate with Foremen and Managers to make sure all invoices are processed to correct project

Senior Accounts Payable Specialist, 04/2012 to 12/30/20

Lonestar Transportation, LLC – Fort Worth, TX

Communicated with vendors to resolve discrepancies impeding payments.

Reviewed purchase orders for supplies, truck and trailer parts and services, all other services for terminals

Provided accounts payable expertise to managers and staff members.

Enter invoices by 3-way matching and also scanning all invoices in system, getting approvals, and vouchering through EBE system. High volume of invoices daily (200 - 400 invoices)

Resolved Accounts Payable issues: identifying invoice discrepancies

Run morning reports for fuel and nightly reports to match with the general ledger

New vendor setups

Worked Dossier reports for parts and repairs invoices

Bookkeeper, 09/2010 to 07/2011

Foreclosure Rescue – Fort Worth, TX

Human Resources / Payroll in Quick Books

Accounts Payable - Paid all bills, cut all checks and entered into Quick Books

Accounts Receivable - Recorded all monies coming into bank account and entered into Quick Books

Coded all invoice, performed journal entries, coded and entered all expense reports

Kept up with and maintained two bank accounts, created and completed all banking reports

Accounts Payable Specialist, 10/2000 to 10/2008

Fairfield Residential LLC – Grand Prairie, TX

Maintained A/P records (sorted, coded, entered, got approvals for and paid all invoices within terms)

Resolved Accounts Payable issues: identifying the cause of invoice discrepancies, which includes coordinating with other departments, such as Construction, Corporate, as well as with vendors

Checked all expense / petty cash reports for discrepancies. Made sure they were coded correctly

Prepared 1099 and 1096 forms to file with the IRS. Print out report for 30 properties and research all amounts, addresses and tax id numbers for all vendors(about 1000 vendors)

Answered questions for all the Accounting Departments on Yardi issues.

Accomplishments

I taught myself Quick Books in 2-3 months and set up the entire company. Was promoted to an Assistant Supervisor, from a clerk position, in 3 years and became the Supervisor 2 years later. I am a quick learner and a sponge for knowledge. Supervised team of 4 staff members

Skills

Handling purchase orders

Vendor management

Vendor invoice processing

Reviewing open payables

Account Reconciliation

Payment processing

Contact this candidate