Senior Accounting & Operations Professional

Shelby Deal

Henrico, VA *****

**********@************.*******.***

+1-757-***-****

Professional Summary

To obtain a challenging position with a professional organization in which, I will be able to continue with my analytical skills as well as use my experience and knowledge as a staff accountant, operation manager, human resources associate, auditor, as well as any other pertinent skills that I have gained to work in or help with that position.

Authorized to work in the US for any employer

Work Experience

Caterer Assistant - PT

Deep Run Roadhouse-Henrico, va

July 2024 to Present

Part-time)

• Catering assistant- setup/takedown for scheduled weddings;

• Passing out & proper food handling to the guest and wedding party;

• Provided excellent customer service to each and every guest;

• Worked in a team environment and as a team.

Staff Accountant

McKinney Specialty Labs-Henrico County, VA

July 2024 to Present

• Invoice clients based on a timelines once their CMS advised invoice was ready to sent,

• Collected on all past due invoices,

• Worked out payment arrangements if Clients couldn’t pay in timely manner,

• Accounts Payable, enter all vendor invoices after matched to packing list and verified quantities matched purchase order in Quickbooks,

• Handle weekly payment runs,

• Work with vendors on setting up payment schedules,

• Work with vendors on setting up contracts for yearly equipment service,

• Provide excellent customer service.

Accounts Payable Team Lead

Fareva, USA-Henrico, VA

February 2022 to July 2024

• Worked in SAP within a manufacturing environment, understanding the finance modules for invoice processing as well as P2P;

• Daily management and handling of direct and indirect invoices, as well as manual invoice processes. Verified processing against purchase orders or non-purchase orders services as well as expenses in SAP, for three (3) separate companies;

• Maintained filing system for all documents;

• Prepared, processed, and executed the payment runs, via e-payables, wire transfer, checks, and ACH in both US and foreign currency;

• High level of customer service, communication skills, resolved discrepancies in a timely manner as well as problem solved and worked with teams in other departments outside and within the company to resolve issues;

• Vendor account maintenance and updating;

• Managed a team of 3 staff members, and reported to the Accounts Payable Manager;

• Acted as Manager in his/her absence or when one is not in that position;

• Company Audits both internal and external, to include sales tax.

• Month End closing reports.

Catering Assistant - Backup Bartender

Cater 2 Events-Richmond, VA

May 2021 to August 2023

(Part-time)

• Catering assistant- setup/takedown for scheduled weddings;

• Passing out & proper food handling to the guest and wedding party;

• Provided excellent customer service to each and every guest;

• Worked in a team environment and as a team.

Administrative Assistant

Virginia Housing-Glen Allen, VA

November 2020 to February 2021

(Contractor Assignment)

COVID Rental Relief Program

• Overview leases, documents, contracts, income verification to see if tenants qualified for COVID rental relief through State of Virginia;

• Worked with landlords to correct discrepancies in applications for rental relief;

• Sent out denial letters to landlords if tenants were not qualified;

• Provided excellent customer service;

• Team player.

Catering Assistant

Upper Shirley Vineyards - Wedding Venue-Charles City, VA June 2019 to December 2020

(Part-time)

• Catering assistant- setup/takedown for scheduled weddings;

• Passing out & proper food handling to the guest and wedding party;

• Provided excellent customer service to each and every guest;

• Worked in a team environment and as a team.

Office Manager

FurnitureMedic of Williamsburg-Williamsburg, VA

September 2019 to November 2020

(Contractor Assignment)

• Scheduled all Commercial, and Residential Insurance customer claims for cabinets and furniture restoration service calls for estimates and repairs;

• Sent out estimates, followed up on the estimates, invoiced, called customers to verify when they will be picking up their product, scheduled appointments for technicians.

• New Hires along with all the paperwork that is involved;

• Work with a team of technicians scheduled their service calls from day to day

• Handled the incoming and outgoing telephone calls, ordered supplies, filed, opened and closed the office, general administrative duties, team player;

• AR and AP along with month end closing;

• Balanced bank statements and credit cards bills;

• Updated spreadsheets.

Human Resources Assistant 2

Chipton Ross- Newport News Shipyard-Newport News, VA January 2018 to December 2018

(Contractor Assignment)

• Scheduled of internal and external interviews within a timely fashion;

• Travel arrangements for Interns and Interview candidates to include hotel, car rental, and airline;

• Processed Relocation Packages;

• Completed new Hire I9’s;

• Worked the front desk, which involved multitasking, checking to be sure appropriate documentation was completed prior to appointment(s), sent them to appointments on time, and kept track of who was going where and when, double checking documentation prior to hand nog out badges;

• Updated spreadsheets.

Account Support Specialist

Apex Systems-Glen Allen, VA

June 2014 to September 2017

• Developed, updated and maintained account reporting tools on assigned accounts for Daily/Weekly/ Monthly Ad Hoc reports;

• Provided first line support to National Account Manager and field Account Manager's questions related to key accounts;

• Followed -up with VMS coordinators and contractors on pending timecards;

• Acted as point of contact for various vendor management systems associated with Accounts programs;

• Coordinated and provided information for audits and compliance activity related to service levels agreements for assigned clients and VMS;

• Entered prospective candidate's information into system for Background Checks; Drug Screenings; Education and Employment Screenings, as well as contacting the candidates for various paperwork and follow up;

• Handled Government contractors travel arrangements, which involved keeping track of their whereabouts, and moving them on short notice to different projects. Provided them with Air, Hotel and Car rental itineraries, to each project along with point of contacts for each project. Client Operations Specialist - Lab Support

Apex Systems-Glen Allen, VA

June 2014 to September 2017

• Training Business Office Associates and New Hires for Lab Support;

• Back up Support for BOA - Lab Support;

• Work with Account Managers to Maintain Customer Relationships;

• Handle Credit Rebills and Ready AR’s for BOA's on a Weekly Basis;

• Support liaison for field offices with questions pertaining to those local/regional accounts on their aging including but not limited to client billing and payment policies and/or procedures, etc.;

• Responsible for gathering the necessary data to assist Management with account specific decisions

• Auditing account specific reports to ensure accurate billing and client specific information;

• Support Supervisor by pulling key reports;

• Support testing for unbilled processes in PSHR and PSI;

• Extensive Data Entry for Go Live - Lab Support;

• Handle any necessary reporting or data entry that arises as well as key research on high volume accounts.

Business Office Associates - Apex Systems, Glen Allen, VA

• Management of customer accounts, including but not limited to invoicing, collections, Purchase Order tracking, customer service and working with client to resolve outstanding issues;

• Making routine welcome and maintenance calls to clients;

• Work with Account Managers to Maintain Customer Relationships;

• Manage total accounts receivable with an Aging in excess of 3.5m;

• Support liaison for field offices with questions pertaining to those local/regional accounts on their aging including but not limited to client billing and payment policies and/or procedures, etc. Making routine welcome and maintenance calls to clients;

• Responsible for gathering the necessary data to assist Management with account specific decisions

• Auditing account specific reports to ensure accurate billing and client specific information;

• Asked to move to Lab Support (BOA) after only being employed for 4 months;

• Support testing for unbilled processes in SPHR and PSI;

• Extensive Data Entry for Go Live - Lab Support

Operations Manager/Purchasing Coordinator; HR Manager MDR Specialty Distribution, Inc-Newport News, VA

August 2012 to January 2013

• Worked with President, Vice President and CFO of the company on various projects;

• Travel arrangements;

• Coded of Company Corporate Credit Card;

• Coded of all Employee Expenses;

• Freight Management, Operations Management, Purchasing Management, Inventory Management;

• Account Management both Customer and Vendor;

• Warehouse Management to include safety overview,

• Payroll/Human Resources;

• Vendor/Customer Contracts;

• Wire transfer (incoming and outgoing), check runs;

• ISO Contact;

• VAWD DR;

• Performance Evaluations;

• Bank Audits.

Staff Accountant

MDR Specialty Distribution, Inc-Newport News, VA

April 2010 to August 2012

• Accounts Payable, Accounts Receivable, Cash Receipts;

• Purchase Orders;

• Coded Expense Reports for all employees of the company;

• Enter Match Purchase Orders with Vendor Invoices within Great Plains;

• Freight Invoices, Expedite Freight in, work with all Freight accounts;

• Managed PayPal, Ebay and Amazon Account;

• Vendor Contracts;

• Assisted Manager with various duties;

• Setup new Vendors;

• Balanced to Vendor Statements;

• Vendor discrepancies (shipment of product received);

• Worked with Warehouse Staff to ensure products are received/shipped in a timely manner;

• Working Directly with the President and Vice President;

• Chain of Custody (Pedigree) Documentation;

• ISO 9000 Certified Auditor;

• Helped with Month End Closing;

• Handled all Corporate Events;

• Travel Arrangements for Executives;

• Prepared for Bank Audits

Operations Manager/Accounting Manager

HR- Global Services Group/VerNova, Inc-Williamsburg, VA November 2002 to July 2009

• A/P, A/R, coded invoices to g/l codes, as well as posted batches;

• Billed Invoices for FCEs and IME Evaluations as well as prepared HCFAs for referral companies (AETNA, MCI, Prudential, etc.)

• Collections, reconciled customer accounts;

• Reconciled of U.S. and Canadian bank accounts;

• Wire transfers (incoming and outgoing);

• Check runs, bank deposits and cash receipts;

• Prepared monthly and quarterly taxes (payroll and sales);

• Payroll for a staff of 30+ to include Canadian and commissions;

• Expense reports;

• Year end, Month end closings, Balance Sheets and Income Statements, Budgets;

• Created spreadsheets;

• Managed, prepared, and directing the control of the budget

• Extensive data entry;

• Assisted with preparation of reports for audits to include G/L and trial balances;

• Responsible for preparing weekly cash flow budget;

• Established departmental, individual and team goals to reach company objectives;

• Handled new employee hire packages to include all benefits; and

• Performed 90-day and annual evaluations for accounting staff;

• Developed company policies and procedures;

• Identified and researched problems;

• Worked directly with CFO, Investors, and Auditors on all financial aspects of the company Education

Bruton High School

September 1983 to June 1987

Skills

• Accounting

• Benefits Administration

• Financial auditing

• Manufacturing

• Customer relationship management

• Google Docs

• Word processing

• Organizational skills

• Budgeting

• Computer skills

• Sales

• Bank Reconciliation

• SharePoint

• Windows

• Analysis skills

• Cash flow analysis

• QuickBooks

• General Ledger Reconciliation

• SOX

• Leadership

• Tax experience

• Banking

• Microsoft Excel

• English

• Microsoft Dynamics GP

• Communication skills

• Cash handling

• Office management

• Front desk

• Proofreading

• Warehouse management

• Relationship management

• Customer service

• Account management

• Project management

• POS

• Accounting software

• Human Resources

• Microsoft Office

• Payroll

• SAP

• Supervising experience

• Freight

• Information management

• Account analysis

• Accounts payable

• Sage

• Journal Entries

• Operations management

• Calendar management

• Training & development

• Account reconciliation

• Typing

• Research

• Financial accounting

• Balance sheet reconciliation

• ERP systems

• Bookkeeping

• GAAP

• Accounts receivable

• Financial acumen

• Procurement

• Management

Certifications and Licenses

Senior Professional in Human Resources

Shelby Deal

January 2020 to January 2025

Certified Payroll Professional

Contact this candidate