Executive Assistant to Senior Leaders (Remote)

Ramona Rodriguez Surdez

United States

*********************@*****.*** 408-***-**** Linkedin

https://www.linkedin.com/in/ramonarsurdez/

Professional Summary

Executive Assistant with extensive remote experience supporting senior leaders in face-paced technology environments. Skilled at managing complex calendars (up to 6 executive calendars), coordinating travel logistics and enabling operational workflows across global teams. Known for taking initiative, handling leadership transitions and driving onboarding support with minimal supervision. Adept at cross-functional communication, meeting facilitation and calendar prioritization in remote contexts.

Core Competencies

● Executive Calendar & Prioritization

● Remote Team Enablement

● International & Domestic Travel Coordination

● Cross Functional Communication

● Meeting & Event Management

● Onboarding & Leadership Transition Support

● Operational Workflow Optimization

● Expense & PO Processing

● Confidential Information Handling

Tools & Systems

Google Workspace • Microsoft 365 • Slack • Microsoft Teams • Zoom • Concur • SAP / Oracle

(basic) • Salesforce • DocuSign • Adobe PDF

Professional Experience

Commvault — Executive Assistant to Vice Presidents (Remote) 2016–Present

● Support multiple senior leaders, including the VP of Global Partner Organization, AVP of Strategic Partners, Chief Partner Officer, and SVP of Partners, managing up to 6 executive calendars across multiple time zones.

● Fully remote since 2020; operate independently in a remote first environment, anticipating executive needs and resolving scheduling conflicts with minimal direction.

● Coordinate complex domestic and international travel, including multi leg itineraries, conferences, and partner/customer meetings.

● Facilitate quarterly business reviews (QBRs), executive briefings, and cross functional meetings, managing agendas, materials, logistics, and follow ups.

● Plan internal events, off sites, and leadership meetings; manage vendors and event logistics.

● Create and track purchase orders, reconcile executive expenses, and support procurement for sales programs and events.

● Support leadership changes and executive onboarding, ensuring smooth transitions and continuity of operations.

Earlier Executive Assistant Roles (2012–2015)

LifeLock (NortonLifeLock) • Ericsson • LSI • Rambus

● Supported C level, VP, and senior leaders across marketing, engineering, legal, and operations functions in large, global technology organizations.

● Managed complex calendars, international travel, expense reporting, and confidential documentation.

● Coordinated board meetings, executive off sites, onboarding programs, and cross office events.

● Partnered with IT, Facilities, and Corporate Communications to support distributed teams and smooth operations.

● Assisted with customer facing initiatives, training programs, and cross functional projects.

References available upon request

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