Contract Closeout & Acquisition Specialist Resume Title
Resume:
CARLA M. JENKINS-SMITH
Unit 303
**********@*****.***
SUMMARY OF QUALIFICATIONS
I have over 15 years of proven commitment to provide excellent contract administration support that includes analyzing basic contract types (CPFF, FFP & T&M) from the proposal phase through the performance phase; extracting and summarizing history; performing rate reconciliations; preparing de- obligation and closeout documents for contracting or agreement officers signature; and proficiency in Microsoft Office programs and database programs.
Work Accomplishments as a Contract Closeout Specialist and Acquisition Specialist:
• Angayut, LLC – Completed 38 modifications where the contractor shall submit payment request electronically using the Department of Treasury Invoice Process Platform (IPP) that required the vendors to their invoices for payment.
• B3Solutions, LLC – Closeout 1,139 contracts and de-obligated $8,173,505.16. Required to closeout out 10-12 contracts a day.
• DB Consulting Group, Inc. - Played a key role on team that reached a de-obligation quota of
$2,000,000.00 before the end of the contract year by closing out high numbers of contract and creating massive de-obligations modifications. As a result, I received a promotion to Sr. Contract Closeout Specialist.
• Exceed Corporation- closed out 11 to 18 complex contracts (CPFF). Reconciled a 10-year contract. Received an incentive bonus for meeting my monthly quota. Nominated twice for employee of the month award. (Won)
• Dynamics Research Corporation- trained staff on PeopleSoft. Delivered presentation on the tool and was point of contact for staff when setting up their contract lines items. PROFESSIONAL EXPERIENCES:
August 2024 – Present
OCT Consulting LLC (Contractor for Naval Medical Research Command) Silver Spring, MD 20910
Position: Acquisition Specialist
• Monitor/administer the “INBOX” 2 days out the week for incoming PR’s to be assigned to
(Contracting Officer & Contract Specialist)
• Create new folders on the shared drive for the new assigned PR.
• Organize folders on the shared drive (adding various documentation such as: PR, SOW, J&A, Material Management Memo and Quote
• Add new PRs to the shared contract log
• Day to day perform contract closeout process of verifying that all administrative, financial, and performance obligations of a contract have been fulfilled before formally closing out.
• Administer the shredding of confidential documents.
• Meet weekly with Contract Officer to discuss upcoming PRs for completion
• Attend weekly teams’ meetings to discuss any concerns or issues. December 2023 – May 2024
Business Integra (Contractor for NASA), RFQ Analyst - Greenbelt, MD, 20771 Position: RFQ Analyst
• Perform analyses and provide data on solicitation that have not received a response to advise the SEWP PMO on methods to improvement in the percentage of no responses RFQ’s
• Establish and develop relationships with government buyers and SEWP contract holders to advise the PM on their respective concerns.
• Utilize SEWP data and tools to assist the government/customer in preparing solicitations that will result in a completed bid response.
• Prepare and provide training to applicable staff on the data provided after being analyze. July 2020 – December 2023
Anguyt, LLC (Contractor for Center for Control Disease Prevention)- Tysons Corner, VA, 22102 Position: Contract Specialist
• Meet with assigned Contracting Officer weekly to go over any questions/concerns the contract specialist on the assigned awards
• Prepare various awards such as (Purchase Orders, RFQ’s and Contracts)
• Awarding consists of dollar amount under the SAP threshold and over the SAP threshold
• Review the award packages and make recommendation to the assigned contracting officer as how to proceed
• Create award documents in “ICE” electronic system by entering the contract line items, statement of work, FAR clauses, and other important sections that applies to the award.
• Route completed award in “ICE” to the contracting officer for final review.
• I have awarded thirty-six (36) several types of purchase order, RFQ’s, RFP’s and many contracts under the SAP threshold
March 2012 – June 2020
B3 Solutions, LLC (Contractor for Centers of Medicare and Medicaid, Services) Woodlawn, MD 21043
Position: Closeout Specialist
• Total number of contracts closed 1,027
• Total amount of de-obligations $8,173,505.16
• Closeout complex actions including IDIQ, FFP, T&M and CPFF contracts and other related cost elements. Conducted research on contract, task order and delivery issues, daily
• Prepare and maintain contract closeout correspondence according to the FAR and agency regulations.
• Accurately prepared and entered de-obligations modifications into the CAMS system
• Maintain error rate below 4%
• Received bonus for closing out various contract types
• Worked independently daily (as teams’ members with more complex contracts)
• Work directly with the finance department
• Streamlined process was put in place to help improve productivity
• Accurately entered complete contracts data into the Comprehensive Acquisition Management System (CAMS) system.
• Independently closed contracts for the Department Contract Information System (DCIS) November 2010 – March 2012
Exceed Corporation, Laham, MD Locations: (Department of Health and Human Services, Rockville, MD) Position: Contract Closeout Specialist
• Closed out T&M, FFP, LH and CPFF contract
• Responsible for closing out T&M, FFP, LH, and CPFF contracts
• Independently provided determination and findings, compilations, and validation of data in contract closeout documents
• Ensured contractor that all amounts claimed were audit supportable and accurate and that contractors and project officers received necessary closeout documents
• Performed financial desk audits
• Prepare contract briefs, payment spreadsheets and DRM using Excel
• Verified billing rates and requested updated Final and Provisional Indirect Cost Rates Agreements.
• Performed contract closeout activities in accordance with FAR and DHHS policies and procedures April 2009 – November 2010
DB Consulting Group, Inc., (Contractor for United States Agency for International Development
(USAID), Silver Spring, MD 20910
Position: Sr. Contract Closeout Specialist
• Reviewed award files including, all modifications and correspondence and invoice reports. Extracted and summarized financial history in award files and entered the closeout database.
• Determined closeout requirements for individual awards based on award type and information available in the files
• Requested closeout information by telephone, memoranda, e-mail and letter from awardees, project officers, and paying offices worldwide.
• Sent closeout information sheet to vendor to obtain final inventory of all residual non- expendable property titled in the U.S. Government as required or furnished under the contract.
• Assured completion of required audits, closing of recommendations, and entry of pertinent contract data and dates of actions, for every phase of the closeout into the closeout database
• Review files for required rate reconciliations
• Prepared de-obligations and closeout documentation for contracting or agreement officer’s signature
August 2006 – October 2008 – April 2009
Exceed Corporation, Lanham, MD (Contractor for Department of Health and Human Services) Rockville, MD 20852
Position: Contract Closeout Specialist
• Closed out T&M, FFP, LH and CPFF contract
• Responsible for closing out T&M, FFP, LH, and CPFF contracts
• Independently provided determination and findings, compilations, and validation of data in contract closeout documents
• Ensured contractor that all amounts claimed were audit supportable and accurate and that contractors and project officers received necessary closeout documents
• Performed financial desk audits; prepare contract briefs, payment spreadsheets and DRM using excel
• Verified billing rates and requested updated Final and Provisional Indirect Cost Rates Agreements. Maintained contract correspondence, final modification, funding realignment request and files.
August 2006 - October 2008
Exceed Corporation, Lanham, MD (Contractor for Department of Labor – Job Corps Center) Rockville, MD 20852
Position: Research Analysts
• Assisted project team with all administration tasked associated with contract closeout
• Maintain and updated the tracking tool and ensured that all contracts were closed in accordance with the Federal Acquisitions Regulations (FAR)
• project manager. Attend offsite meetings and training at the Department of Labor worksite
• As the Research Analysts I was assigned to 3 job corps centers to reconcile contract issues with the client and visits the centers to make sure they were following the government regulations. Retrieve Addtiional contracts there were ready to be closed out. EDUCATION
Strayer University -October 2014 - December 2019
• Major: Earned: Bachelor of Arts in Business Administration – December 2019
• Major: Earned: Associates of Arts in Business Administration – December 2018 SKILLS & TECHNOLOGY: Microsoft Office, Word, Excel, PowerPoint; Deltek System; FileMaker Pro 5.0; People Soft Financial System 8.0; CMS (Contract Management System; ICE (Integrated Contracts Expert; ePS _Procurement Contracting tool; PIEE (Closeout Tool) Reference available upon request
Contact this candidate