Administrative/Executive Support Specialist Resume
Resume:
MARIBEL ACEVES
Bakersfield, CA *****
*************@*****.***
Professional Summary
Seeking to secure a position and to further my career in an administration/medical establishment. I have a long history of proven ability to be detail oriented and support doctors/office staff while keeping to strict office processes and procedures.
Willing to relocate to: Kern County, CA
Work Experience
Administrative Assistant/Staff coordinator
Vascular Imaging Consultants,LLC-Bakersfield, CA
June 2025 to Present
Clerical/administrative duties. Staff coordination, calendar management, report preparation, invoice and billing processing. Inventory, Marketing communication, errands. Administrative Assistant
Bakersfield Rehabilitation Hospital-Bakersfield, CA November 2023 to December 2024
Responsible for varieties of secretarial/administrative duties primarily for executive management. Compose and type correspondence, relay confidential information, gather and interpret information to develop reports and maintain departmental files, assist in monitoring departmental budgets, and screen visitors and telephone calls. Integrates the hospital’s mission. Provide administrative support for the CEO and other Senior Leadership and management members. Serve as the initial point of contact for administrative area. Executive e-mail to monitor status of obligations; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate. Coordinate calendars and prioritizing appointments, meetings and hospital related obligations and communicate to appropriate staff.
Organize materials for executives and provide frequent briefing/communication to CEO and other senior management members regarding updates or priority concerns. Coordinate agenda items, preparation and distribution of meeting materials, travel, room reservations, equipment, and food and refreshment arrangements as requested. Record, transcribe and distribute meeting minutes ensuring that master files are maintained. Organize and produce reports, forms, minutes, and memoranda of highly confidential, specialized and recurrent nature.
Establish systems for tracking and/or following up on correspondence, reports, check voucher requests, expense reports, purchase order requests, vendor work orders and approve of vendor payments, establish new vendor accounts, expense reports performance evaluations, and other documents of a time-sensitive and/or confidential nature, as assigned. Maintain organizational policy and procedure books and manuals. Responsible for medical staff credentialing process.
Perform other duties as assigned By the CEO and to support overall effectiveness of the departments. Front Office Coordinator
European Pain Medicine-Bakersfield, CA
July 2021 to August 2023
Administrative -Medical front office Including but not limiting front office duties, phones,managing front office flow,data entry, maintained accurate patient registry, scheduling legal exams, accurately file patients documents and charts.Interacting with medical providers, health insurances in a professional manner to schedule consultations with clinical staff. Send documents obtain authorizations per criteria specific-via fax to partner organizations while maintaining appropriate confidentiality
Contacting patients to conduct initial registration packages to be mailed Assist medical back office and physician to set up for procedures Take patients vitals at pre-op visit, relay instructions for procedure of treatments and conduct post op vitals to assure patients stability
Schedule post-op and follow up visits, Request/submit of mediations to pharmacy as instructed per Doctor’s orders
Transcribe physician’s office/ procedure visits, send via fax, email to Workmen’s Healthcare Insurance and referring physicians offices Billing and Bank deposits
Maintain cleanliness of office and supplies
Administrative Assistant, to the Chief Medical Director Omni Family Health
January 2012 to March 2016
• Scheduled meetings, preparation of agendas, maintained order of departmental clinical meetings
• Coordination of Provider programs and lectures. Typing of provider/staff meeting minutes
• Assisted in working closely with corporate personnel, to distribute clinic data and reports to departments as requested
• Coordination of Provider programs and lectures. Typing of provider/staff meeting minutes
• Assisted in working closely with corporate personnel, to distribute clinic data and reports to departments as requested
• Maintained time off requests for branch/ division providers to assure proper coverage was made and each department's time off schedule was approved by the Chief Medical Director
• Other duties and or responsibilities varied as per my immediate supervisor assigned from time to time. Disbursement of important instructions to the answering services, the organization's call center and management teams.
Communication Re: Medical Provider schedule changes, template protocol and or On Call Schedule specifics for all of the organization
• Assisted the H.R. Generalist for internship rotational schedules and the onboard hiring processes for providers. Respectfully kept confidential information of all types of general personnel and patient related Administrative Assistant, to the Chief Medical Director Omni Family Health
January 2012 to March 2016
• Scheduled meetings, preparation of agendas, maintained order of departmental clinical meetings
• Coordination of Provider programs and lectures. Typing of provider/staff meeting minutes
• Assisted in working closely with corporate personnel, to distribute clinic data and reports to departments as requested
• Coordination of Provider programs and lectures. Typing of provider/staff meeting minutes
• Assisted in working closely with corporate personnel, to distribute clinic data and reports to departments as requested
• Maintained time off requests for branch/ division providers to assure proper coverage was made and each department's time off schedule was approved by the Chief Medical Director
• Other duties and or responsibilities varied as per my immediate supervisor assigned from time to time. Disbursement of important instructions to the answering services, the organization's call center and management teams.
Communication Re: Medical Provider schedule changes, template protocol and or On Call Schedule specifics for all of the organization
• Assisted the H.R. Generalist for internship rotational schedules and the onboard hiring processes for providers. Respectfully kept confidential information of all types of general personnel and patient related Education
Medical Office Santa Barbara Business College,Diploma-Santa Barbara January 1997 to December 1997
General Education-Bakersfield, CA
January 1996 to December 1996
Upper secondary education
Skills
• Basic math
• Insurance prior authorization
• Windows
• Typing Certificate 60 wpm
• Adobe Acrobat
• Strategic management
• Management
• Microsoft Word
• Appointment scheduling
• Medical office experience
• Text messaging
• Customer relationship building
• Workers' compensation claims
• Microsoft Access
• Productivity software
• Time management
• Facsímile
• Customer inquiry handling
• Data entry
• Workers' compensation insurance knowledge
• Executive administrative support
• Computer skills
• Customer retention
• Pivot tables
• Word
• Personal assistant experience
• Conflict management
• Patient interaction
• Computer literacy
• Filing
• Medical administrative support
• scanners
• Medical billing
• Communication skills
• Medical terminology
• Excel formulas
• Calendar management
• Report preparation
• Leadership
• Business development within healthcare
• Technical Proficiency
• Regulatory compliance
• Maintaining patient confidentiality
• Sales
• Attention to detail
• Clinic
• Working as an executive assistant
• Claims documentation management
• Phone etiquette
• Private practice
• Multitasking
• Analysis skills
• Writing skills
• HIPAA compliance
• Interpersonal skills
• Office management
• Customer service
• SharePoint
• Office supply management
• ADP
• Microsoft Office
• Organizational skills
• Microsoft Excel
• Market development strategies
• Phone call management
• Excel
• EHR systems
• Math
• Grammar Experience
• Word processing
• Bilingual Certified Tier 1 (Spanish)
• Typing
• Supervising experience
• HIPAA
• Outlook
• Microsoft Outlook
• Basic operations of office equipments; computers
• Task prioritization
• Provider enrollment for medical credentialing
• Databases
• Front desk
• Administrative experience
• Computer operation
• Patience
• Customer support
• Workers' compensation
Languages
• English
• Spanish
• Bilingual
Certifications and Licenses
EKG Certification
Driver's License
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