Executive Administrator with 23 Years of Operational Leadership
Resume:
Karen Stanton
Contact
**** ********** *****, *** ***,
MD 21015
Phone No.: 443-***-****
*****.*******@*****.***
Objective
Results-driven Executive Administrator with 23 years’ experience in improving operations efficiency and reducing administrative costs. Adept at strategic planning, managing complex schedules, and fostering interdepartmental communication. Eager to leverage comprehensive
administrative capabilities to enhance executive productivity and drive organizational success.
Education
Seton High School
Key Skills
General Management
Operations Management
Human Resources
Exceptionally fast-paced
Detail-Oriented
Highly Motivated
General Office Duties
Proficient knowledge in Excel,
Word, PowerPoint, Proficient in
DMS (document management
systems), SAP
Experience
SEPTEMEBER 2024 – PRESENT
Executive Administrator:
Fund for Johns Hopkins Medicine
Job Description and Duties:
- Executive support and calendar management.
- Oversee daily administration and day-to- operations.
- Travel planning and expense reporting.
- Accounts receivable.
- Accounts payable.
- Event coordination.
- Project and task management.
- Confidentiality and discretion.
- Enforce HIPPA laws.
- CRM and EFP systems (e.g., Salesforce, Workday and SAP/Concur).
- Support CEO, CFO and executive team members by
managing calendars, scheduling meetings and
preparing agendas.
- Coordinate domestic and international travel
arrangements, including flights, accommodation and itineraries.
- Draft and manage confidential correspondence,
reports and presentations.
- Act as a liaison between executive leadership and internal/external stakeholders.
- Manage expense reports, budgets, purchase orders, and vendor communications.
- Budget analysis.
- Plan and execute internal events, board meetings, and leadership offsites.
- Maintain high level of confidentiality and discretion in handling sensitive information.
- Manage projects and budget for projects.
- Manage and coach administrative staff and provide training for administrative staff.
- Manage and oversee other administrative staff
members.
- Conduct performance reviews.
- HR duties.
- Manage payroll.
SEPTEMEBER 2008 – 2024
Senior Administrative Coordinator:
Russell H. Morgan Department of Radiology and Radiological Science Division of Nuclear Medicine and Molecule Imaging Job Description and Duties:
- HR Duties – including managing payroll, overseeing administrative staff.
- Managing schedules and calendars for Senior Division Director, Fellows and Associates.
- Payroll
- Accounts Payable
- Accounts Receivable
- Manage and train Fellows, Administrators and
Associates on computer software specific to Division.
- Coordinate travel and accommodation for all
members of Division and for Division Director.
- Report directly to Division Director and implement senior executive assistance to Division Director for daily operations.
- Function as the point of contact for the divisional constituents (e.g., faculty, trainees, visiting scientists, and support staff).
- Coordinate events, special projects, office activities, and committee meetings.
- Submit reimbursements for all administrative staff, faculty and Division Director.
- Personalize itineraries for staff, faculty and Division Director.
SEPTEMEBER 2002 – 2011
Executive Administrator:
Cushman and Wakefield, Inc.
Job Description and Duties:
- Assist all Real Estate Brokers with daily needs, by submitting proposals to clients.
- Maintain schedules for all Brokers.
- Coordinate meetings, walk-throughs on properties, travel arrangements, expense accounts, daily
luncheons and planned hosting events.
- Payroll; including, but not limited to, tax deductions, and tracking time for all Brokens and administrative staff.
- HR duties.
- Preparing proposals for commercial real estate
development projects.
- Commercial real estate knowledge.
- Accounts receivable.
- Accounts payable.
Contact this candidate