Executive-level Administrative Specialist with C-Suite Experience

JOAN K SCHNEIDER

*** ********* **** ***** *: ****.*.***********@*****.***

Glassboro, NJ 08028 c: 856-***-****

January 20, 2026

Hello!

In advance, thank you for reading this letter of introduction. You will see from this letter and from my resume that I am fortunate to have had extensive experience in C-Suite and executive level administrative support. I would be delighted and excited to be interviewed by you to discuss how this experience may effectively transfer to your organization. Following is just a summary with a few touchpoints of my professional history. Currently:

At the current time, I have begun my return to the work force as a Recreation Center Assistant at Rowan University in support of the 50+ campus-wide Sports Clubs. In this place-holder role, I manage student reimbursement requests, purchasing needs, invoice processing, budget support for all the clubs, new vendor requests, and purchasing card support for the Director of Sports Clubs. While content in this role, I am very eager to explore full-time opportunities in an executive level environment.

Background:

With discretion and independent judgement, I managed the confidential calendar of the EVP for Independence Blue Cross in a C-suite environment in coordination with internal and external partners. During my 13-years with Rowan University, I managed confidential calendars for executive and senior administration in support of both the Office of the President and the Division of University Research. While specifically planning and coordinating the participation of our SVP for Research and relative collaboration with other entities internally and externally, I provided this support concurrent with the robust growth of the Research Division of fifteen to 35-strong. In addition to managing dynamic calendars, ensuring travel arrangements both domestic and international, providing meeting preparation and hospitality for high-level meetings, and anticipating and ensuring the needs of the Research Division were met, I served as the face of our organization to internal departments and externally to partners we collaborated with. The result was that both our internal and our external partners understood with confidence that they had a reliable resource in me, and I would be delighted to do the same for you. Three unique aspects of my experience that distinguish me from my peers are: 1. I took the initiative to organize communication and training among our Divisional support staff which spanned four separate locations. This provided our Division with continuity of best practices. 2. As an Advisory Board member of the ACE Women’s Network at Rowan University, and subsequently following my 3-year term, I proudly served as a mentor to two women for approximately 18-months. It was inspiring and rewarding for me to see the success of these women before my eyes and to validate the value of the coaching and mentoring which I had provided.

3. As an independent contractor for entertainment services and event consultation, I help to drive the successful planning and implementation of creative projects and events within budget. In advance, thank you for taking the time to review this letter and my resume. I look forward to hearing from you to explore how I may support your important work.

With best regards,

Joanie

(Joan K Schneider)

JOAN K SCHNEIDER

501 Princeton Road South e: ****.*.***********@*****.*** Glassboro, NJ 08028 c: 856-***-****

SUMMARY OF QUALIFICATIONS:

• Confidential executive-level assistant to C-suite and senior administration

• Effectively serve as the “face” of an organization by serving as the primary interface with internal departments/divisions and liaison between an organization, its Board(s), and its external partners

• Provide background, materials, agenda, context, and hospitality for high-level meetings

• Manage an office/department/division in a manner that yields dependable responses to requests and proactively maintains administrative support needs in a highly efficient manner EXPERIENCE:

Assistant, Rowan University September 2025 - Current

• Provide administrative support to the Director of the 50+ Sports Clubs to manage and track student waivers, reimbursements, and related coach salaries, as well as, purchasing card reimbursements for the Director. Independent Contractor September 2019 – Current

• As an insured contractor, provide entertainment services and event consulting for charitable organizations such as Shriners, Masons, and veteran-related organizations, as well as, venues large and small both public and private Independence Blue Cross/Independence Health Group (IHG), Philadelphia, Sr. Exec Assistant October 2021 – August 2023

• Effectively manage the confidential calendar of the Executive Vice President for Strategy and Communications as well as Information Systems

• Provide support for meetings, research external requests, and manage the Division needs as requested by the EVP

• Coordinate with Executive Assistants of other C-Suite leaders Lockheed Martin (LM) Ballistic Missiles and Defense (BMD)/Spectrum Convergence/Rotary and Mission Systems (RMS) Feb-Oct 2021

• With a federal security clearance level of “Secret”, serve as confidential Administrative Assistant, Sr to four Directors and managed confidential calendars of each Director

• Oversee and manage Common Access Card (CAC) process in a confidential and expedient manner for LM Secret and Top Secret employees

• Assist with scheduling of Classified Video Teleconference (CVTC) on-site meetings Rowan University July 2007 - June 2020

Office of the President, Division of University Research, College of Education, Career Center

• Effectively manage the confidential calendar of the President and the VP for Research in a dynamically fluid environment while translating academic language and goals to layperson in order to assist with appointment scheduling and related needs

• Serve as primary coordinator for the Board of Trustees of each of Rowan University and the South Jersey Technology Park including direct confidential contact with Board members, preparation of Board materials, and room preparation.

• Schedule, create, & implement ongoing training, team-building, and morale sessions for the 30-member Division of Research

• Train and motivate other support staff, as well as, manage student workers and graduate assistants Bethel Preparatory Classical Academy, Gloucester County Community Church 1989 - 2007

• Assistant to the School Master: Effectively meet the administrative needs of the Academy in direct collaboration with the Schoolmaster during its founding year

• Creative Arts Director; Creation of production vision writing, directing cast of up to 100+; Acting and dance coach; Confidentially recorded weekly deposits of 100K+

A-Med Transcription Services 1993-1999

• Self-employed entrepreneur, independent contractor providing off-site medical transcription services, hired and managed a team of up to 10 contractors, specializing in orthopedic medicine SKILLS:

• Proficient in MS Outlook Office Suite and virtual platforms; typing speed 70wpm.

• Comfortable speaking in front of large groups

PROFESSIONAL ASSOCIATIONS:

• Advisory Board Member of the ACE Women’s Professional Network at Rowan University (full 3-year term 2015 through 2018) including ACE mentor

• Member of the NSA (National Stuttering Association) and chapter leader for Glassboro, NJ

• Service/volunteerism, Glassboro Parade Committee and entertaining veterans monthly at VFW Post 679 EDUCATION: A.A.S., Camden County College 1989/Certificate of Completion/Medical Transcription, Camden County Technical Schools