Costpoint & Billing Specialist Resume
Resume:
Stacy Simmons
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Professional Experience:
CostPoint Analyst (Project Set-up & Billing) - MIL Corp Feb 2022-Dec 2025
● Responsible for the full project set up function, which included setting up new project/tasks, updated POPs, adding labor function for workforce for T&E.
● Processed no less than 25 modifications a week (including de-obligations) for the whole company.
● Responsible for setting up New Projects, New employees and any new GL Accounts.
● Responsible for weekly, bi monthly and monthly billings (around 25 invoices a month)
● Responsible for weekly collection efforts for any past due invoices.
● Many modifications or awards set up were for contracts with numerous option years and numerous different CLIN/ACRN.
Sr. Acct. Consultant - Boost LLC Feb 2020-Sept 2020 Clients: GRIMM, Flywheel Data, DMG
● Responsibilities included the day to day accounting.
● Processing AP invoices from entry all the way to processing paying.
● Responsible for setting up New Projects, New employees and any new GL Accounts.
● Responsible for weekly, bi monthly and monthly billings (around 100-125 invoices a month)
● Responsible for bi monthly payroll for all 3 clients.
● Responsible for month end closing include monthly journal entries, bank reconciliation, depreciation, prepaid and sending out financial reports.
Senior Accountant/Billing-Consultant February 2014-Feb 2020 Clients: Government Contractors; The Lewin Group and DEI, Open Technology Group, HTA, Trace Systems
● Responsibilities included preparing 50+ various type invoices (T&M, CPFF, FFP) submitting via, email, mail, OB10, and WAWF.
● Responsible for A/R and Billing; Generate invoices for all project types (T&M, FFP & CPFF). Project Set- up in accounting software.
● Unbilled sales and revenue analysis.
● Bi-monthly status meetings to keep Payment Due dates under 60 days.
● Utilizing Deltek GCS Premier, Time and expense, WAWF, and Deltek Costpoint
● Entering new labor codes, projects; uploading timesheets and expense reports into accounting system.
● Responsible for Unbilled report
● Responsible for AR Aging Report (weekly updates)
● Reconcile balance sheet and income statement accounts to General Ledger.
● Prepared bank reconciliations, journal entries, and expense analysis.
● Responsible for month end close.
● Processed bi-monthly payroll through ADP.
● Managed accounts payable department. Reviewed/posted weekly invoices. Responsible for making the payments via ACH/Check.
● Responsible for setting up new contracts as well as contract modification for each project.
● Contract closeout and actual versus provisional rates comparison.
● Processed and Posted all incoming cash receipts. Itility, LLC February2013-January2014
Senior Accountant
● Work in GCS Premier, Cognos and Time & Expense.
● Responsible for month end closing; Monthly adjusting and recurring journal entries; Balance Sheet reconciliations as well as the monthly bank reconciliations.
● Responsible for the upkeep of time and expense system which included all uploads from GCS to T&E. Updating employees and their expense reimbursements.
● Entered and Posted all Accounts Payables; Processed and Paid all accounts payables by check or ACH.
● Processed and Posted all incoming cash receipts. Was in charge of weekly status reports for A/P and A/R. Major accomplishment was getting A/R paid under 60 days.
● Responsible for 50+ Invoices each month for various contract types, with most of invoices processed through WAWF
● Responsible for monthly revenue review and revenue recognition.
● Processed Bi-monthly Payroll through ADP Payroll System. Triple Canopy Reston, VA September 2012- February 2013 Senior Billing Analyst(Consultant)
● Work in Cost Point.
● Responsible for 50+ Invoices each month for various contract types, CPFF, FFP & T&M to various Commercial and Government clients.
● Responsible for reconciling older contracts/invoices to prepare for contract close outs.
● Keep a schedule of unbilled on each project as well as projects with a 2k loss each month.
● Responsible for monthly revenue review and revenue recognition. Versar, Inc. Springfield, VA December 2008 to February 2012 Senior Accountant
● Work in Cost Point.
● Versar acquired small company Advent Env. (84M/Year) Responsibilities included transferring over all accounting into CostPoint. Provided billing support and Accounts Payable Support. Responsible for making the monthly accrual journal entries which included preparing and posting in CostPoint. Provided the financial statements and project reporting to CEO and Board of Dirs. Prepared, entered, and posted the monthly General Ledger entries.
● Responsible for 50+ Invoices each month for various contract types, CPFF, FFP & T&M to various Commercial and Government clients. Personally set up the Sales Order Entry Module in Deltek.
● Responsible for setting up new contracts as well as contract modification for each project.
● Kept a schedule of unbilled on each project as well as projects with a 2k loss each month. Responsible for weekly accounts receivables reports as well as making collections calls daily.
● Responsible for monthly revenue review and revenue recognition. Provided weekly Progress Status Reports to management staff.
● Major accomplishment was getting company SOX Compliant. Responsible for yearly costs incurred submissions as well as the yearly or quarterly DCAA Audits. NeoSystems Corp. Vienna, VA June 2006-November 2008 Senior Accounting Consultant
● Worked in GCS Premier and Cost Point depending on client.
● Transitioned 3 clients from ADP Payroll to Deltek Payroll.
● Responsible for processing semi-monthly payroll. Process 401k deductions, garnishments and advances.
● Responsible for monthly invoicing for various contract types (CPFF, T&M and FFP) to various Government and Commercial Clients. Set up and used the Billing and Sales Order Entry Module for each client to ensure proper invoicing out of Deltek.
● Prepared Monthly Financial Statement for the bank for each client.
● Input and posted all cash receipts, as well as monthly bank reconciliations on various bank accounts.
● Daily Collection calls; Cut clients over 90 days receivables down tremendously.
● Responsible for all Accounts Payables function.
● Responsible for month end journal entries, fixed assets and month end closings.
● Major accomplishment was getting each client SOX Compliant. Prepared the yearly cost incurred submissions (few clients were years behind.) In charge of DCAA Audits. CACI Arlington, VA July 2003 to May 2006
Divisional Staff Accountant III
● Worked in CostPoint.
● Was in charge of all billings for one division which included contract types (CPFF, FFP and T&M) for both Government and Commercial Clients.
● Responsible for processing bi monthly timecards and revised timecards to ensure proper cost allocation and proper payment on payroll.
● Recognized monthly revenue; kept track of unbilled scheduled and provided monthly status report for each project to each Program Manager.
Premier Technology Inc. Springfield, VA July2000 to June 2003 Senior Accountant
● Worked in CostPoint.
● Management of 2 employees.
● Transitioned Payroll from ADP to full cycle payroll in Deltek.
● Responsible for the input of every timesheet entry for proper cost allocation and proper payment through payroll.
● Processed 401k deductions, garnishments and advance deductions. Yearly W-2 Processing.
● Responsible for monthly billings for all Government and Commercial contracts.
● Management and maintenance of daily A/R activities including collections and cash receipt postings.
● Compiled and analyzed a variety of accounting data, prepared monthly journal entries, analyzed accounts, audit ledgers and account reconciliations.
Education:
2001 Northern Virginia Community College Annandale, VA A.S. Accounting
Software:
30 years experience with DELTEK Systems (GCS Premier, Cost Point, Cognos, and Time & Expense). Over 15 years experience using ADP Payroll. 10+ years experience using QuickBooks.
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