Remote Typist with High Accuracy and Speed

Objective

To utilize my advanced computer and interpersonal skills in an environment that provides opportunities for growth and promotion.

employment

CTI/USA, Inc. dba: Globe Ticket Carol Stream, IL

Accounting & Office Administrator June 12, 2017 – September 18, 2025

Responsible for the finance department including managing employees in two states. Generate daily

invoicing while ensuring complete accuracy. Receive daily payments, prepare and deposit payments

and post to the correct accounts. posting all transactions and monitoring all customer accounts for the

timely manner of payments. Follow-up on past-due

accounts, assessed interest charges and transmitted related invoices. Sending uncollectable accounts

to collections. Perform bank reconciliation on a daily basis. Updating and monitoring vendor

production files.

Responsible for the accounts payable process, ensuring timely and accurate entry of vendor invoices and making timely payments of all financial obligations. Prepared financial reports and examined financial statements for accuracy and compliance. Complied tax information, preparing tax returns for two separate states. Enter and audit employee expense reports. Prepare and input journal entries including monthly amortizations of prepaid expenses, monthly depreciation. Reconciled accounts on a monthly basis and checked records for accuracy. Prepare financial reports and examine financial statements for accuracy and compliance. Comply tax information, Review, verify and process accounts payable transactions. Generate invoices and verify billing input. Audit and enter employee expense reports. Prepare and input journal entries into appropriate ledgers. Prepare and distribute monthly financial reports. Verify and process timecards. Calculate withholdings and prepare payroll checks. Ensure compliance with internal controls. Prepared end-of-month-accounting reports. Investigated and resolved account discrepancies. Managed and ordered all office inventory. Posting of cash receipts and expenses to journals or ledgers as needed.

Christian Art Gifts Bloomingdale, IL

Production Coordinator September 27, 2016 – June 9, 2017

Promoted to work closely with the Production Manager on new product releases. Updating and

monitoring vendor production files. Enter purchase orders into ERP system and serve as point person

for vendor inquiries. Manage weekly production status report and alert appropriate parties of critical

or impactful revisions. Monitor shipment status and be aware of time sensitive shipments. Create new

items in ERP system, accumulating required data and populating item master as information becomes

available. Serve as point person for internal and external inquiries regarding items details, testing

certificates, etc. Review incoming product for correct pricing, carton sizes and product details. Work

closely with warehouse personnel to review incoming product for pricing, barcodes, item codes,

carton quantities, quality, etc. and create a plan action to resolve any issues or discrepancies. Monitor

inventory levels of pre-packed merchandisers and create warehouse work orders for makeups or

breakdowns as needed. Assist the design department with product design, packaging design and label

creation. Proofing and uploading of all submitted artwork.

Water Quality Association Lisle, IL

Product Certification Associate Project Leader February, 2016-September 2016

Promoted from Administrative Assistant to Associate Project Leader. Responsible for providing an exceptional degree of customer service for a high volume of clients while facilitating the completion of multiple projects under tight timelines. Coordinates efforts between the Business Development department, the customer and the laboratory (both internal and external) to facilitate a high volume of projects from start to completion while remaining well organized under demanding deadlines. Develops and maintains on-going, strong customer relationships with a high volume of assigned clients with careful attention to detail. Knowledgeable on industry specific standards related to the water treatment industry. Keeps all project files extremely well organized and up to date. Coordinates with both internal and external laboratories to obtain quotes, test data, relay results and determine next steps. Follow up with customers and projects to ensure all projects are up to date, customers are informed of project status and all reports have been run while remaining focused under pressure. Maintains a variety of databases to reflect project status. Works with clients to develop quotations and proposals for product changes. Revises Standard Operating Procedures and/or forms as applicable.

Product Certification Administrative Assistant June 9, 2014-February, 2016

Responsible in assisting several departments including Product Certification, Facility Assessment, and Business Development. Keeping track and ordering of departmental supplies. Creating purchase orders. Running audit reports and following up with clients regarding outstanding audit findings. Creating and sending audit preparation reports and documents to international contractors/subcontractors. Processing and submitting chemical samples to the lab. Processing continuing education credit status reports and education history reports. Help book committee/task force meetings. Processing signed agreements from clients. Invoicing, collections, and PO generation for Product Certification. Perform clerical duties for project leaders as delegated. Take minutes for meetings.

Subco Foods West Chicago, IL

Accounts Payable Clerk/Administrative Assistant January 24, 2014-June 6, 2014

Managing daily order processing and invoicing including the online EDI system for three companies within Subco Foods. Customer Service. Entering payables into the computer system. Collections. Meeting and greeting all visitors and guests. Answering all phone lines. Keeping track and ordering of all office supplies. Packing and shipping of samples and small orders. Making appointments and travel arrangements.

Magique Novelties, LLC Schaumburg, IL

Sales Assistant/Graphic Designer 2000-2013

Assisting Sales Manager. Processing of all sales data. Calculating and charting of sales figures. Daily invoicing. Customer Service. Claims processing. Order entry. Handling all concerns and requests from national sales representatives. Receiving and applying payments to customer accounts. Designing product packaging and promotions. Designing and creating sales flyers. Creating monthly sales and press releases. Calling and visiting customers to promote and sell products.

Regional Sales Assistant/Customer Service Representative 1997-2000

Assisting Sales Manager and Regional Sales Representatives. Calling and visiting customers. Selling and promoting products. Attending and working sales shows. Organizing sales. Assisting in purchasing of new products. Analyzing monthly sales reports. Processing data. Processing orders and basic sales.

R. H. Johnson Oil Company Wheaton, IL

Office manager 1995-2005

Managing all tax reports (payroll, county, state & federal), invoicing, payroll, accounts receivable, collections, and accounts payable. Ordering all office supplies. Creating and updating spreadsheets. Processing data. Updating the computer system. Typing and proofreading of all correspondence. Dispatching. Handling concerns of customers and employees.

Head Secretary/bookkeeper 1993-1995

Maintaining all records. Preparing and filing tax reports. Managing inventory. Handling customer issues. Performing basic bookkeeping and filing. Answering telephones.

Education

High School Degree 1991-1995

Wheaton North High School Wheaton, IL

**Concentration in business education. Awarded honor for most dedicated business student. Member of Business Professionals of America. Received awards at local, state and national levels, including First Place in Information Processing (local, state and national levels), First Place in Computer Aided Graphics (local, state and national levels), and First Place in Desktop Publishing (local and state levels).

Continuing Education 1995

Eastern Illinois University Charleston, IL

Courses taken to further knowledge in the area of accounting.

1995-1997

College of DuPage Glen Ellyn, IL

Courses taken to further knowledge in the area of accounting, business and for personal interests.

Skills

Excellent computer skills, including knowledge of Windows; Microsoft Office; Microsoft Word; Microsoft Excel; Microsoft Teams; Microsoft Publisher; Lync; Adobe Illustrator; Adobe LiveCycle Designer; Paintshop Pro; Powerpoint; Quickbooks; Take Stock; Micrsoft Great Plains; Batch Master; ProTech; LIMS; Business Central. Quick learner of new computer programs.

Strong ability to coordinate multiple activities and resources within fast paced environments, while accomplishing planned objectives and maintaining good interpersonal relations.

Dedicated, excellent analytical skill, individual initiative, highly organized, attention to detail, and ability to define and solve problems.

Can type over 85 words per minute with a precise knowledge of the 10 key calculator.

Illinois Public Notary – Commission Number 881069 – Expiration Date 08/30/2026

Contact this candidate