Administrative Professional with over 30 Years Experience
Resume:
Debra Ann Benson
Email: **************@*****.***
Cell: 778-***-****
P a g e 1
OBJECTIVE
To secure a position in an administrative field where my current and previous experience and knowledge will be to the benefit and growth of others and equally provide an opportunity for continued professional development.
PROVEN STRENGTHS
Thirty years’ administration experience
Excellent verbal communications and strong listening skills
Respect for confidential and sensitive information dealt within the workplace
Works effectively under pressure to meet quick deadlines
Highly organized with strong attention to detail skills
Able to multitask, establish priorities, and proceed with objectives under minimal supervision
Excellent judgment, strong problem-solving skills with the ability deliver creative solutions and task- oriented individual
Calm, self-reliant and able to prioritize workload
Positive attitude, strong work ethic with a sense of humour
Able to work independently and within a team
Empathetic and caring attitude to others
Exceptional time management skills
Very professional, diplomatic, and tactful
WORK HISTORY
Administrator Archimedes Consulting Ltd. November 2016 – Current Work from Home Part time
MS Office Suite applications to an advance level (Word, Excel, PowerPoint, Outlook, Adobe)
Assistant to the Principal/Owner with several ad-hoc tasks for his Company
Enter all contracts into a database and generate work orders, order certificates of insurance along with WCB letters
Preparation and typing miscellaneous correspondence in regular and tracking format, including reports, proposals, contracts, minutes, mail merges, certificates etc. proofread all client correspondence prior to submission, ensuring the quality of issued documents, in terms of presentation as well as reviewing terms of reference, coordinating of the issue for all Request for Proposal/Qualifications, maintain the Practice Management Plan
Organizing logistics and materials for internal and external meetings, which include travel arrangements
Inputting expenses
Highly organized with the ability to multi-task, prioritize and follow projects through to completion Office Administrator Metro Testing & Engineering January 2025 – September 2025
MS Office Suite applications to an advance level (Word, Excel, PowerPoint, Outlook, Adobe)
Email management for the Manager of Geotechnical Division
Assist with reviewing proposals and reports for grammatical accuracy
Providing logistic support to out of town projects
Assist with managing equipment and tools inventory
Be a point of contact for our clients and help them with their issues and concerns
Tracking project due dates
Tracking specialty test specimens and test schedules
Follow up with clients and project managers on proposals, scope changes, change orders reports, invoices and accounts receivable
Reviewing and approving employees’ time sheets and expense reports
Review and analyse department statistics
P a g e 2
Executive Assistant New Century Group January 2024 – August 2024
MS Office Suite applications to an advance level (Word, Excel, PowerPoint, Outlook, Adobe)
Email management for the President & CEO of the company
Email management, dealing with multiple priorities of upcoming projects in the US, from the real estate and transportation part of the business
Highly organized with the ability to multi-task, prioritize and follow projects through to completion Patient Coordinator Shriners of BC & Yukon March 2017 – February 2018
MS Office Suite applications to an advance level (Word, Excel, PowerPoint, Outlook, Adobe)
Maintaining a comprehensive child patient database
Coordinating transportation for the patient and caregiver
Attending and typing the Minutes of the Board Meetings
Communicating with Shriner and non-Shriner child patient parents, caregivers, designated Shriner Hospital Representatives, Shrine and non-Shriner volunteers, and external medical agencies plus other non-medical agencies to ensure efficient and effective operation plus implementation of all administrative transportation Child Services Society elements
Maintaining accurate and up to date files both manually and electronically
Maintaining a library of approved materials used for patients and related fundraising activities
General administrative tasks, as required
Senior Administrator Wood (formerly Amec Foster Wheeler) September 2008 – November 2016
MS Office Suite applications to an advance level (Word, Excel, PowerPoint, Outlook, Adobe)
Maximizer Database of updating client information, Client Information System (CIS Web-based client information); several in-house databases
SharePoint Administration
Assistant to the BC Infrastructure Manager along with several engineers and project managers
Provide all HR administrative support including scheduling interviews, processing new hires and terminations, updating associate profiles; approving of associates timesheets weekly, dealing with all payroll and HR issues regarding associates, arranging for any IT software/hardware to be installed on associate’s desktops/laptops; train new hires on in-house computer packages
Enter all contracts into the database and generate work order to enter into timesheets, order certificates of insurance along with WCB letters
Preparation and typing miscellaneous correspondence in regular and tracking format, including reports, proposals, contracts, minutes, mail merges, certificates etc. proofread all client correspondence prior to submission, ensuring the quality of issued documents, in terms of presentation as well as reviewing terms of reference, coordinating of the issue for all Request for Proposal/Qualifications, maintain the Practice Management Plan, help set up Safety Plan for each project
Ensuring invoices are coded and put into the in-house system for payment
Organizing logistics and materials for internal and external meetings, which include travel arrangements
Attend all management meetings several times a week as well as monthly conference calls with other offices to ensure that everything is on track and procedures are followed
Inputting Associate expenses
Arrange and set up for catered meetings
Safety Coordinator for the department
Highly organized with the ability to multi-task, prioritize and follow projects through to completion P a g e 3
Corporate Administrator Peregrine Diamonds Ltd. October 2007 – August 2008
MS Office Suite applications to an advance level (Word, Excel, PowerPoint, Outlook, Adobe)
Maximizer Database of updating client information, Client Information System (CIS Web-based client information)
Provide all HR administrative support processing associate paperwork and creating/handling associate files, inputting associate expenses into ADP; payroll for field employees, updating associate profiles
Preparation and typing miscellaneous correspondence, in regular and tracking format including reports, minutes, technical data, mail merges, certificates etc.
Organizing logistics and materials for internal and external meetings, which include travel arrangements
Highly organized with the ability to multi-task, prioritize and follow projects through to completion
PDF – scan – documents to clients/accounts, as well as save into our directories as needed
Database management for filing system, set up and maintain new filing system
Sorting, binding, circulating, and filing incoming and outgoing correspondence
Faxing, copying documents, arranging conference calls Senior Administrative Assistant Watson Wyatt & Company May 1995 – October 2007
MS Office Suite applications to an advance level (Word, Excel, PowerPoint, Outlook, Adobe)
Maximizer Database of updating client information, Client Information System (CIS Web-based client information)
Preparation and typing miscellaneous correspondence in regular and tracking format, including reports, minutes for various client meetings, mail merges for letters, merge forms for benefit calculations, statements, plan text, plan amendments for 2 actuaries, 8 support staff and 1 lawyer (handwritten and dictaphone)
Liaison with actuaries, lawyers, co-op students and other professionals
Download WIP reports to Excel for reconciliation monthly for billing
Organizing logistics and materials for internal and external meetings, which include travel arrangements
Highly organized with the ability to multi-task, prioritize and follow projects through to completion
PDF – scan documents to clients/accounts, whatever is required, as well as save into our directories as needed
Entering time daily in Insite, in-house program
Inputting Associate expenses
Arrange and set up for catered meetings
Sorting, binding, circulating, and filing incoming and outgoing correspondence
Faxing, copying documents, arranging conference calls Senior Legal Assistant Continuing Legal Education Society August 1988 – May 1995
(Professional Legal Training Course)
MS Office Suite applications to an advance level (Word, Excel, PowerPoint, Outlook, Adobe, DBase IV, Harvard Graphics, Illustrator)
Maintenance of law firm Database
Provide exam day support to invigilators as well as invigilate exams
Preparation and typing miscellaneous correspondence in regular and tracking format, including exams, class lists, practice materials for the Director and 8 lawyers through dictaphone
Liaison with articling students, legal practitioners, judges and other professionals
Revision of mailing lists, student records
Organizing logistics and materials for internal and external meetings, which include travel arrangements
Highly organized with the ability to multi-task, prioritize and follow projects through to completion
Administration, banking, billing for special projects
Arrange and set up for catered meetings
Training of assistant’s
Sorting, circulating, and filing incoming and outgoing correspondence
Faxing, copying documents, arranging conference calls
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