Administrative Support & Operations Specialist

*REFERENCES UPON REQUEST*

PROFESSIONAL EXPERIENCE

EXTERNAL PARTNERSHIPS COORDINATOR

(APRIL 2022- OCTOBER 2025)

LOS ANGLES REGIONAL FOOD BANK – LOS ANGELES, CA

* Assisted the Manager of External Partnerships in providing high-level service support to agencies, projects, and initiatives

* Maintained accurate records of documents and prepared monthly activity of required reporting

* Conducted orientations for new agencies, including online assessments and communications

* Participated in grant processes and tracked allocations, and managed the rehoming of grant equipment

* Supported database maintenance, data entry, and administrative tasks

* Planned, scheduled, and attended outreach events, workshops, and meetings, both virtually and in person

* Created and distributed informational resources and materials on relevant programs and services

EXECUTIVE ASSISTANT (JANUARY 2013 - MARCH 2020)

ORDONEZ MEXICAN PRODUCTS, INC. – MONTEBELLO, CA

* Assisted with the recruiting, hiring, and training of new employees

* Performed Administrative office duties and managed restaurant operations

* Generated weekly staff work schedules based on availability

* Charted and reported weekly inventory for food items, and alcohol

* Placed weekly orders for materials needed for the business

* Coordinated all business travelling arrangements for CEO

* Maintained and organized employee files and vendor files

* Aided with the layout and writing for the employee handbook

* Compiled and sorted incoming and outgoing mail

* Calculated and quoted rates to clients for catering services STUDENT SERVICES COORDINATOR (MARCH 2006 – MAY 2011) AMDA CONSERVATORY & COLLEGE - LOS ANGELES, CA

* Administered the overall operations of the office of student records

* Directed all parking operations for students, staff, & faculty

* Processed student grades, faculty schedules, and student transcripts

* Monitored students’ daily attendance and created attendance reports

* Reviewed student misconduct reports requiring disciplinary action or student counseling

* Determined semester room assignments for new faculty

* Developed and implemented school policies and procedures

* Advised students on matters with course selection and/or progress toward graduation

ASSISTANT TO BOLLYWOOD FILM PRODUCER

(JUNE 2005 – DECEMBER 2005)

DHARMA MOVIE PRODUCTIONS “KANK” - MANHATTAN, NY

* Managed all travel for production staff and actors

* Conferred and coordinated with other departments with daily activities

* Prepared staff work assignments to meet film production goals

* Maintained film producers’ calendar with schedules and meetings

* Ran errands and purchased items if needed for staff and crew Brandis

Medina

PROFESSIONAL SUMMARY

• Organized and student-centered

administrative professional with

experience supporting educational

environments

• Skilled in accurate record-keeping,

filing systems, (physical & digital)

and document processing

• Proficient in using office and

technology equipment, including

computers, scanners, and database

systems

• Detail-oriented, dependable, and

committed to maintaining an

accessible, welcoming learning

space

• Effective communicator with a

collaborative approach to

supporting students, staff, and

faculty

CONTACT INFORMATION

Phone: 323-***-****

*************@*****.***

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EDUCATION & CERTIFICATION

First-Aid, CPR, AED Certified

American Heart Association

Issue date: January 30, 2025

California Food Handlers Permit

Expires: August 30, 2025

Pasadena City College

Pasadena, Ca

AA, Liberal Education Studies

(IGETC) May 2000

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